Jobs at International Rescue Committee

Job Description

The Clinical Officer will be responsible for the overall coordination of health activities and supervision of the staffs in the health post. They will work closely with the Pharmacist, Lab Technologist, PITC Nurse, Community Health Officer, Nutritionist and others in ensuring quality health services to the beneficiaries. They will also provide support in the hospital as needed, doing ward rounds, and ensuring coverage both day and night.

Key Responsibilities

Program management:

• Provide overall coordination of all the departments under the health program i.e., pharmacy, laboratory, Inpatient, and outpatient etc.
• Supervision of health post staff.
• Supervise the overall data management and record keeping at the health facility.
• Assess health post needs regularly and make trimester orders.

Human Resource:

• Set Performance Objectives for personnel reporting to him/her and supervise their performance.
• Attend the monthly clinical services staff meeting and share updates.
• Plan and handle staff leave and R&R plans ensuring adequate coverage.
• Design Job Descriptions for the incentive staffs under your supervision.
• Assist in the conduct of regular meetings with the beneficiaries and partners on relevant issues.

Program activities:

• Render supportive care on clinical handling of patients, including diagnosis, isolation, treatment and care.
• Refer chronic cases to the various special clinics.
• Properly cover weekends, arrange a rotation schedule with fellow clinical officers.
• Conducts ward rounds in absence of the Medical Officer
• Accurately detailed treatments, documented on patients files.
• Ensure timely and accurate recording of patient information and consultations in relevant patient registers and facilitate the timely submission of require health reports.
• Carry out minor surgical procedures.
• Handle Medical, Pediatric and Obstetric emergencies presenting to the health unit, ensuring appropriate referral as needed.
• Participate in camp health surveys/campaigns as the need arises e.g. Nutrition, Immunization, etc.
• Attend and share in the daily morning hospital handover meetings.
• Participate in Continuous Professional development as the need arises.
• Provision of overall mentorship to staff on development and management of clinical and training protocol/ guidelines.

Reporting and Coordination:

• Ensure all patient records are accurately documented in the patient files with all aspects of management being captured.
• Prepare and submit weekly/monthly H.I.S reports.
• Conduct mortality audits for all deaths occurring in the paediatric ward together with other staff working in the unit, and share the reports with the CSM on a monthly basis.
• Monitor and supervise accurate usage of supplies as well as maintain adequate supplies and buffer stock.

Others:

• Any other duties as assigned by the supervisor to enable and develop IRC programs.

Key Result Areas

• Ensure smooth running of the health care centre, providing supervision, support and mentorship to all staff.
• Timely and quality health care services to Kenyan communities in Turkana County.
• Ensure adherence to infection prevention and control measures.

Qualifications

• Diploma in Clinical Medicine and Surgery.
• Registered with clinical officers council.
• Minimum two years of professional experience working ideally in a health set up.

Required Experience & Competencies:

• Good clinical skills - history taking, physical examination, ordering appropriate laboratory investigations and make appropriate diagnosis.
• Proven leadership, communication, interpersonal, decision-making skills.
• Excellent oral and written communication skills (English and Swahili).
• Digital literacy in the use of MS Windows, Word, Excel, PowerPoint, and Outlook is desired.
• Consistent track record to work and deliver results with minimum supervision.
• Required to be team oriented with excellent interpersonal skills and ability to work under pressure in a stressful environment, displaying grit, compassion and diplomacy.
• Experience of working in hardship area.

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Job Overview

The Country Program is seeking a Service Mapping Officer to be based in Hagadera under the direct supervision of the Senior Editorial Officer and will support the Signpost teams in Hagadera, Nairobi, and Kakuma refugee camps. The Service Mapping Officer will ensure the service mapping on the assistance and the services provided by local, national, International National Organizations (INGOs) and United Nations agencies is updated and shared with the teams in Nairobi, Kakuma and Hagadera to publish regular up-to-date and accurate information. This will include the crafting and application of referral and service mapping mentorship and contribution to report writing, and capacity-building activities as requested.

Major Responsibilities

• Identify service providers through field visits, information from field teams, meetings, working groups, desk research, social media, and surveys.
• Create services destined for a map with pins and list of services.
• Collaborate with the Signpost Product manager and the Signpost service mapping working group to improve features and identify bugs/issues with the service mapping Content Management System.
• Conduct regular briefing and supervision of the moderators on quality referrals and provide mentorship and mentoring as the need arises, to ensure timely follow up on referrals.
• Update information in online and offline service maps and referral directory on a regular basis and share with moderators and senior editorial officers.
• Update referral pathways regularly, connect with local, national, International National Organizations (INGOs) and United Nations agencies on referral pathways.
• Supervise referrals, develop, and implement action plans to address emerging referral gaps to improve capacity of staff to conduct safe referrals to relevant service providers.
• Contribute to the design and implementation of information campaigns to determine program impact.
• Equip Julisha.Info moderators with updated information on available humanitarian assistance, services, referrals, and emerging information.
• Contribute to report writing, proposal and content development in line with Julisha.Info objectives.

Qualifications

• Diploma/Bachelor’s degree in a relevant field (e.g., Communications, Public Relations, Social work, Sociology, Psychology).
• Approximately two years of relevant experience, including one year implementing humanitarian protection programs.
• At least one-year proven experience in web content management; writing or publishing.

Demonstrated Skills and Proficiencies

• Strong report writing and presentation skills.
• Web content management.
• Partner engagement, facilitation, and training skills.
• Working with forced migrants (refugees, asylum seekers) and refugee hosting communities is an added advantage.
• Superb English language skills both oral and written.

Preferred experience & skills

• High level of familiarity with coordination mechanisms, protection norms, standards, and understanding of protection as central to a humanitarian response.
• Excellent verbal and written communication skills, with an ability to be clear and concise in all communications.
• Strong organizational and partner leadership skills; ability to prioritize and deliver on time.
• Strong analytic problem-solving skills.
• Work both independently and in a multifaceted, cross-functional team.
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint etc.).
• Demonstrated ability to work effectively with partners at all levels.

Working Environment

• Position is based in Dadaab with occasional travel to Kakuma and Nairobi.

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Job Description

The Finance Manager will be the focal person for financial matters in the location deployed by IRC for temporary period field office. The position will supervise a Finance Officer and Finance Assistants. The position will be responsible for budgets preparations and budget monitoring, cash flows and cash forecasts, financial reporting, staff/partner training and capacity building and overseeing day to day running of the field finance office.

Key Responsibilities

Field Finance Reporting

• Ensure that the monthly financial book is closed timely and share to main office with less error
• Ensure that all cash books are closed, and cash count conducted at the end of the month.
• Ensure that all bank books are closed, and the period bank statements as at 31st are obtained at the month end.
• Ensure all advances are reconciled at the month end as per advance policy.
• Ensure that all outstanding invoices are paid before the end of the month to ensure they are recorded within the same month they are incurred.
• Ensure that all outstanding invoice submitted to finance are paid to vendor timely.
• Ensure accrual transaction are cleared on time

Donor Reporting

• Ensuring donor regulations are adhered to for all aspects of the operations
• Ensure that BvAs are provided to relevant parties on time and accurately. Initiate recoding for cost wrongly charged
• Identification of procedural or training issues to be addressed to improve the quality of report data.
• Prepare UNHCR report and submit for Nairobi office review
• Analyize the grant trial balance and clear any outstanding before sharing the final financial report to main office.

Training & Support & Staff management

• Liaising with the country office for policy or procedure questions
• Training staff on IRC accounting procedures and requirements, assists the Field Coordinator and program staff in finance related issues and activities.
• Review of financial data submitted, identify weaknesses or problems being encountered by program and operations staff and recommend corrective action.
• Train field managers on budget tracking, review burn rates and provide advise if spending is not happening according to plan.
• Prepare key performance areas for staff reporting directly under you and conduct performance appraisal
• Communicate with Finance Coordinator on security issues within the office and outside the office.
• Regular and open communication with IRC staff from all departments.
• To be willing and ready to participate in field staff exchange programs.

Bank & Cash management

• Supervision of the processing of bank, M-pesa and cash transactions.
• Ensuring internal control procedures are followed for all cash & M-pesa disbursements, receipts and transfers
• Oversee the maintenance of an accurate and updated cash flow report. Get updates from the Finance officer/assistant weekly
• Liaison with bank officials to resolve problems or facilitate improved service.
• Ensuring that all banks are immediately updated on changes to bank signatories
• To be the contact person for all bank correspondences.
• Prepare the bank reconciliation for the field office monthly
• Working with field and program coordinators to help them develop more accurate cash forecasts
• Preparation of cash forecasts and CTR for field office and submitting it on the 20th of every month
• Monitoring cash usage and requirements and advise the Finance Country office of possible unusual activity or requirements

Internal Control

• Reviews of controls and monitoring of compliance with established procedures.
• Preparation of written reports which identify key issues and provide recommendations for improving control processes or procedures

Budgets

• Review funding allocations to enable proper guidance to programs and proper coding.
• Closely monitor all grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the Budget vs. Actuals reports.
• Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of field operating costs.
• Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
• Attend Grant Opening, BvA review and Closing Meetings
• Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.
• Work on KKM filed office salary map and submit for NBO review

Qualifications

• Bachelor’s degree in Accounting, or Finance or CPA. 
• Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience.
• Computer literate with significant experience in excel, accounting package knowledge will be an added advantage.
• The candidate should be mature, with stable personality and ability to maintain confidentiality.

Required Experience & Competencies:

• Good written and verbal skills in the English language.
• Ability to carry out responsibilities independently with minimal technical support.
• Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.

go to method of application »

Job Description

The Finance Manager will be the focal person for financial matters in the location deployed by IRC for temporary period field office. The position will supervise a Finance Officer and Finance Assistants. The position will be responsible for budgets preparations and budget monitoring, cash flows and cash forecasts, financial reporting, staff/partner training and capacity building and overseeing day to day running of the field finance office.

Key Responsibilities

Field Finance Reporting

• Ensure that the monthly financial book is closed timely and share to main office with less error
• Ensure that all cash books are closed, and cash count conducted at the end of the month.
• Ensure that all bank books are closed, and the period bank statements as at 31st are obtained at the month end.
• Ensure all advances are reconciled at the month end as per advance policy.
• Ensure that all outstanding invoices are paid before the end of the month to ensure they are recorded within the same month they are incurred.
• Ensure that all outstanding invoice submitted to finance are paid to vendor timely.
• Ensure accrual transaction are cleared on time

Donor Reporting

• Ensuring donor regulations are adhered to for all aspects of the operations
• Ensure that BvAs are provided to relevant parties on time and accurately. Initiate recoding for cost wrongly charged
• Identification of procedural or training issues to be addressed to improve the quality of report data.
• Prepare UNHCR report and submit for Nairobi office review
• Analyize the grant trial balance and clear any outstanding before sharing the final financial report to main office.

Training & Support & Staff management

• Liaising with the country office for policy or procedure questions
• Training staff on IRC accounting procedures and requirements, assists the Field Coordinator and program staff in finance related issues and activities.
• Review of financial data submitted, identify weaknesses or problems being encountered by program and operations staff and recommend corrective action.
• Train field managers on budget tracking, review burn rates and provide advise if spending is not happening according to plan.
• Prepare key performance areas for staff reporting directly under you and conduct performance appraisal
• Communicate with Finance Coordinator on security issues within the office and outside the office.
• Regular and open communication with IRC staff from all departments.
• To be willing and ready to participate in field staff exchange programs.

Bank & Cash management

• Supervision of the processing of bank, M-pesa and cash transactions.
• Ensuring internal control procedures are followed for all cash & M-pesa disbursements, receipts and transfers
• Oversee the maintenance of an accurate and updated cash flow report. Get updates from the Finance officer/assistant weekly
• Liaison with bank officials to resolve problems or facilitate improved service.
• Ensuring that all banks are immediately updated on changes to bank signatories
• To be the contact person for all bank correspondences.
• Prepare the bank reconciliation for the field office monthly
• Working with field and program coordinators to help them develop more accurate cash forecasts
• Preparation of cash forecasts and CTR for field office and submitting it on the 20th of every month
• Monitoring cash usage and requirements and advise the Finance Country office of possible unusual activity or requirements

Internal Control

• Reviews of controls and monitoring of compliance with established procedures.
• Preparation of written reports which identify key issues and provide recommendations for improving control processes or procedures

Budgets

• Review funding allocations to enable proper guidance to programs and proper coding.
• Closely monitor all grants to ensure that no grants are overspent or under spent through checking of over/under expenditure on the Budget vs. Actuals reports.
• Working with program staff to prepare grant budgets to support new proposals or realignments to ensure adequate coverage of field operating costs.
• Review of actual vs. budget results to ensure maximum utilization of budgeted amounts and to provide recommendations for realignments as required.
• Attend Grant Opening, BvA review and Closing Meetings
• Ensure that all accruals at grant closure are accurate, valid and are promptly liquidated.
• Work on KKM filed office salary map and submit for NBO review

Qualifications

• Bachelor’s degree in Accounting, or Finance or CPA. 
• Advanced Diploma in Accounting from recognized College/Institutions with a minimum of three (3) years of accounting experience.
• Computer literate with significant experience in excel, accounting package knowledge will be an added advantage.
• The candidate should be mature, with stable personality and ability to maintain confidentiality.

Required Experience & Competencies:

• Good written and verbal skills in the English language.
• Ability to carry out responsibilities independently with minimal technical support.
• Must be a patient and good communicator who can function in an organizational environment involving a diversity of cultures, languages, and personal interests and agendas.