Current Jobs at Action Aid

Key Activities

• Board Liaison
• Work with the Executive Director to strengthen AAIK’s governance and manage any governance-related projects where AA is seeking to improve its practice.
• Maintain a high level of knowledge and awareness of AAIK’s governance and all key organizational decisions and advise internal and external stakeholders as appropriate, communicating in a timely and effective manner.
• In close coordination with the Executive Director and Secretary to the Board, ensure that board, committee, and sub-committee meetings are effective and well organized, with clear concise Board packs, minutes, resolutions and timely follow-up on resolutions and actions
• Support the Executive Director on an annual basis to conduct the General Assembly, General Assembly recruitment, Board elections, induction, training, communication, governance reviews and appraisals and support the Board to update and implement the Board Development Plan and calendar.
• Manage governance related records, including keeping the governance manual updated, declaration of interest process, storing signed documents securely and in line with data protection legislation, and maintaining a “governance space” on the AAIK intranet to ensure that latest versions of key documents can be easily found.
• Partner with internal communications teams and upon approval to ensure effective communication of key governance messages that have been agreed by the Board
• Attend and minute meetings of the Board and its Committees and other management Committees, ensuring quality minute taking on a timely basis with proactively follow up of all actions.
• Manage the General Assembly register regarding processes around nominations, board’ appointments/resignations/ retirement and update the registers accordingly.
• Ensure exemplary governance standards are consistently maintained within AAIK in accordance with AAIK’s Constitution, Board governance manuals, policies as well as relevant laws and regulations.
• Assist the ED in facilitating effective communication between the Board, GA, and other stakeholders.
• Organize Board and Board Committee Meetings and Annual General Meetings.
• Maintain statutory records and file Statutory Returns and Procurement of required licenses, monitor and implement appropriate Governance regulatory and statutory developments and assist with annual audits of companies and directors and in collaboration with the Internal Audit, Assurance and Compliance teams.
• Identify and document risks related to Board services, processes, and products within the risk register and develop appropriate risk responses for identified risks to ensure the risks are mitigated and eliminate any possibility of recurrence while reporting any occurring risks regularly to ED and for flagging with the Board.
• Executive Support    Monitor and manage the Executive Director’s schedule, plan for execution and follow-up for actions on both internal and external engagements and communicate preparation requirements to other staff as needed.
• Ensure a robust process to manage conflicts of interest, outside business interests, associate disclosure obligations, and internal approvals.
• Prepare and present daily/weekly/monthly reports to senior management for decision making.
• Liaise with external lawyers on legal advisory, court cases, and monitoring compliance with court procedures and requirements to enhance timely, efficient, and effective conclusion of disputes, prosecutions, and disputes.
• Act as the key point of contact with the relevant national bodies on governance related matters as appropriate, and in consultation with the Executive Director and lead AAIK’s response to consultations on governance related matters, liaising with other NGOs on governance related matters as appropriate.
• Advise the organization regarding serious incident reporting, completing serious incident reports, liaising with both the Board and Senior Management Team
• Advise other internal teams regarding internal and external reporting, for example, on safeguarding issues, working with the AAIK Safeguarding Lead where appropriate as well as assurance.
• Other Duties
• Perform other functions that will be assigned by the Executive Director from time to time.

Person Specification

Education & Certifications    

• Bachelor’s in law (LLB) from a recognized University and required certifications
• Member of the Institute of Certified Secretaries

Experience    

• Three (3) years minimum working experience as an Executive Assistant or Board Liaison in a large organisation.
• Knowledge of, or experience in, non-profit organizations, Board support, Board papers and Executive management and meeting minutes an asset

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Role Overview:    

The job holder will be responsible for devising and implementing a successful programme of fundraising from the corporate, trusts and foundations sector to an agreed annual target. This will include securing charity support, sponsorship of conferences and events and products and general donations. The job holder will work with the Fundraising and IPD Lead to develop a framework around new business, and ultimately, grow corporates, trusts and foundations income by building on existing relationships and creating new opportunities. The role holder will proactively cultivate and approach new high-level trust prospects. We are seeking a great relationship-builder, keen to be out meeting with existing and prospective corporates, trusts and foundations through collaborative approaches. The post holder will also have the opportunity to get involved across a range of activities, including event design and delivery, donor trips and cross-organizational projects

Accountabilities

Key Accountabilities / Responsibilities:    

Key Activities

• Values Practice & Strategy Change Priorities
• Leading Innovation and Change – Establish a culture of excellence in respective to a team that values experimentation and continuous improvement
• Feminist Leadership – Championing feminist leadership principles and values including commitment to diversity and inclusion (race, gender, power)
• Child protection and safeguarding –Embed AAIK and sector’s approach to child protection and Safeguarding is embedded in all initiatives holistically
• AAIK Values Practice – Ensure a personal and team culture that demonstrates all of AAI’s Values including Mutual Respect, Equity and Justice, Integrity, Solidarity with people Living in Poverty and Exclusion, Courage of Conviction, Independence and Humility
• Organisational and Corporate Development
• Contribute to the development and achievement of the AAI’s strategic objectives including Country Strategy development.
• Contribute to the development and implementation of AAIK’s Fundraising strategy leading on Corporate and Foundations Fundraising.
• Keep the other members of the AAIK informed on LRP and Partner programme implementation
• Ensure compliance & stay current with international, regional, and local legal requirements in the programme respective areas
• Development and delivery of the AAIK’s Corporates fundraising Framework
• Create a comprehensive corporate, trusts and foundations partnership delivery plan including fundraising calendar, communications plan, KPIs and reporting schedule and partnership key messaging.
• Develop and execute Corporates, trust and foundations fundraising framework to contribute to the annual funding gap.
• Incorporate feasible innovations into AAIK’s corporates fundraising to grow the proportion from corporates in the funding mix
• Liaise with Finance to institutionalize corporate funding budget making process budgets that incorporate sufficient cost recoveries for general costs
• Deliver planned corporate, trusts and foundations partnership activity, events, communication and reporting in a timely and professional fashion, always aiming to exceed expectations and targets
• Relationship building, partnership and networking    Work closely with funding affiliates to mobilize funds from MNCs, trusts and foundations as well as negotiate with current donors for possible project scale-ups and extension.
• Engagement with funding affiliates to develop strategic approaches for implementation of the AAIK Corporate Engagement Strategy.
• Build relationship with existing corporates and identify new project ideas for possible fundraising.
• Collaborate with partner organizations to raise funds from corporates, trusts and foundations locally and across boarders
• Proposal development and submission for increase funding from Corporates, Trusts and Foundations    Guide development of a corporate engagement strategy for AAIK’s corporate engagement and screening.
• Provide leadership in the development and submission of concept notes containing the core values and principles of the organisation to new and existing corporates, trusts and foundations to increase support for AAIK.
• Host events targeting corporates and their foundations to influence funding in favor of AAIK,
• Research and disseminate appropriate calls for proposals to corporates, trusts and foundations on relevant strategic objectives priority area
• Coordinate proposal development process to corporates, trust and foundations and review for compliance and coherence with internal policies and procedures, contribution of all the relevant staff and partners as well as donor requirements for timely submission and successful funding by a variety of donors
• Deliver professional solicitation proposals and undertake presentations at senior level meetings leading to development and writing of funding proposals, applications and reports to corporates, trust and foundation
• Communication and collaborations    Develop key messages for increased visibility of the AAIK Brand among corporates in collaboration with the Senior Communications Officer.
• Work closely with the programmes and strategy team to design a funding framework for generate content, mapping opportunities, following up on engagements, among other approaches.
• Collaborate with the MEAL team to develop KPIs for monitoring Corporates, trusts and foundations fundraising achievements and propose actions for improvement.
• Liaise with programmes and policy units to strengthen programme visibility to donors through field visits and immersions to show case innovative projects, arranging presentations, invitations to campaigns and other programme events
• People Management, Mentoring and Development
• Support recruitment of relevant staff (where need be) and ensure availability of and provide.
• Organize capacity development programmes for AAIK and partner staff on effective fundraising from corporate, trust and foundations
• Provide performance indicators for measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations; coaching, mentoring and other development opportunities with regards to corporates, trusts and foundations fundraising
• Partial and temporary acting position as Fundraising Lead and expanded roles to include Institutional Partnership Development responsibilities    
• Collaborate with the Executive Director to further external relationship buildings with the targeted donors to negotiate for possible project scale-ups and extensions.
• Work with the Programs and Strategy Lead as well as the Executive Director to build and maintain relationships with existing fund managers and identify new fund managers for possible engagement for fundraising.
• Develop and execute donor engagement strategies for official donor cultivation and relationship building meeting with the aim of submitting solicited and unsolicited proposals.
• Work with staff to guide the formulation of fundable proposals in line with AAIK’s programs and in accordance with the AAIK fundraising policy and strategy.
• Identify and pursue peer organizations for consortium building for possible fundraising bid submissions and implementation in collaboration with the program, policy, and campaign teams.
• Lead to establish relationships with bilateral and multilateral organizations
• Note: During this period, you will report to the Executive Director.
• Other Duties    Participate actively in Fundraising and Child Sponsorship Team meetings’ planning and review.
• Actively participate in key relevant internal meetings as required.
• Participate in donor visit to project(s) within AAIK, as required.
• Perform other functions that will be assigned by the Line Manager or Executive Director from time to time.

Person Specification

Education & Certifications  

• A bachelor’s degree in marketing, Communications, Development Studies, Social Sciences or its equivalent from a recognized University; a Master’s degree is desirable.
• Member of a relevant professional body

Experience    

• Appointment to the position will be made from persons who have:
• Five (5) years minimum working experience is essential
• At least 3 years’ experience in corporate fundraising is essential
• Experience in corporate, trust and foundations fundraising is essential
• Experience in donor relationship management is essential

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The Human Resources Manager aids with and facilitates the human resources processes at AAIK and will administer employee-related support plans and act as liaison between employees and relevant service providers in collaboration with the Executive Director. The role holder will ensure that actions within the unit are taken in accordance with AAIK Human Resources Manual and prevailing pieces of legislation in Kenya. The role holder will oversee the provision of essential services and hosting agreements between AAIK, employees and stakeholders. The role will provide administrative support on human resources functions as needed including record keeping and maintenance of the HRIS entries.

Supervisory Responsibilities

• Essential services staff and Contracted service providers

Duties/ Responsibilities

Human Resources and Organizational Development

Lead and deliver on all key Human Resource (HR) and Organizational Development (OD) activities, ensuring that ActionAid International Kenya complies with internal HR policies and procedures in place and with relevant employment laws and regulations, including but not limited to:

• Managing the entire employee life cycle within AAIK, including recruitment and induction, work permits, pay and benefits, performance management, employee wellbeing, retention and separation
• Developing/updating and ensuring implementation of all HR policies and processes
• Leading on specific HR projects, for example HR Improvement Planning in AAIK’s operations; building a diversity and inclusion strategy
• Leading on employee learning and development initiatives (both individual and team-based
• Conducts audits of payroll, benefits or other HR Programmes and recommend collective actions.
• Liaising with the Senior Management Team and Governance, Board Development Committee of the Board on HR questions and issues as they arise
• Supporting consultant recruitment and contracting on OD related matters
• Maintaining knowledge of HR trends, regulatory changes, and new technologies.
• Manages all hosting agreements – execution and coordination – as direct support to the Executive Director
• Acts as the focal person between AAIK and the external legal services providers
• Performs employee related functions by ensuring employee requests and questions are attended to in a timely manner.
• Maintains required documents through payroll and insurance providers to for accurate record keeping and proper deductions and reconciles benefits statements.

Other Duties

• Support organization and coordination of the Annual General Assembly, Board Retreat and evaluation in collaboration with the Coordinator – Board Liaison and Executive Support
• Undertake other reasonable tasks assigned by line manager

Required skills/ abilities.

• Working understanding of human resource principles, practices, and procedures.
• Excellent verbal and written communications skills.
• Excellent interpersonal and relations.
• Excellent organizational skills and attention to details.
• Excellent time management skills with proven ability to meet deadlines.
• Ability to function well in a high paced and at times stressful environment.
• Proficiency with Microsoft office suites or related software.

Education Experience

• Bachelor’s degree in HR or related field and/ or equivalent experience.
• At least 5 years related experience required in a busy environment.
• Institute of Human Resources Management credential preferred.