Current Vacancies at African Wildlife Foundation

Description

• The Senior Procurement & Contracts Officer is responsible for AWF’s procurement function and ensures all procurements are carried out within set guidelines and regulations, while enforcing transparency and accountability in the procurement process.

Key Responsibilities:

Ensures elaboration and implementation of operational strategies focusing on achievement of the following results:

• Full compliance of procurement and contracting activities with AWF rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a stakeholder-oriented procurement management system.
• Procurement processes mapping and elaboration/establishment of internal Standard Operating Procedures in Procurement, control of the workflows in the Procurement Unit.
• Support Synthesis of proposals and implementation of contract strategy, including tendering processes and evaluation, contractor appraisal, managing the contract and contractor, legal considerations and payment conditions, risk assessment.
• Manage the implementation of strategic procurement, including sourcing, supplier selection and evaluation, quality management, customer relationship management, legal considerations and performance measurement.
• Monitor the commodity market for goods and services and be able to identify and select potential vendors.
• Analyze specific procurement requirements and develop related procurement strategies.

Manages and guides procurement processes.

• Plan, develop and manage all procurement and contractual aspects related to Global procurement of diverse products, services and infrastructure works.
• Advice requisitioning staff and recipient departments on the full range of procurement and contractual issues, providing support and guidance at all stages.
• Identify new technologies, products, and services; evaluate and recommend potential supply sources; and incorporate research results into the procurement program.
• Ensure the timely preparation of procurement plans and implementation of proper monitoring and control of procurement processes including organizational RFQs, ITBs, or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with AWF rules and regulations.
• Implement the internal control systems which ensures the Purchase Orders are duly prepared and dispatched and ensure timely corrective actions.
• Work with the line manager to ensure adherence to contractual agreements, recommends amendments and extensions of contracts, and advise concerned parties on contractual rights and obligations.
• Development and management of the vendors database, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Support in the establishment and implementation of harmonized procurement processes for all AWF programs in line with AWF and Donor Regulations.
• Facilitating the audit related to procurement for donors and local compliance.

Ensures facilitation of knowledge building and knowledge sharing focusing on achievement of the following results:

• Work with program teams on procurement needs, providing technical support and advice on specifications, cost implications, and delivery logistics, both internationally and nationally.
• Organization of training for AWF in-country Staff
• Organization of training for Partners and stakeholders (upon request) on procurement as required.
• Synthesis of lessons learned and best practices in procurement.

Team Management

• Facilitate the engagement and provision of high-quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.

Summary of key results:

• Implementation of operational strategies
• Management of procurement processes
• Implementation of sourcing strategy and e-procurement tools
• Facilitation of knowledge building and knowledge sharing
• Team management

Qualifications

• Bachelor’s degree in Purchasing and Supplies Management or relevant fields.
• Membership to a professionally recognized body is required.
• Familiarity with procurement software and tools.
• A minimum of eight (8) years’ work experience in purchasing and supplies management gained from a large international non-governmental organization.
• Demonstrated knowledge of procurement/contracts principles, contracts administration and finance or accounting.
• Demonstrated experience working under donor funded projects-USG, EU, German funded projects.
• Demonstrated knowledge and understanding of donor regulations and compliance issues related to management of donor funds.
• Highest level of integrity and result driven.
• Good understanding and experience on purchasing methods and procedures as designated by procurement department.
• Proficiency in Microsoft Office and other computer applications.
• Excellent communication, interpersonal skills and experience in a multi-cultural working environment
• Show sensitivity for diversity essential for maintaining working relationships with stakeholders.
• Be fluent in written English and Kiswahili, fluency in French is an added advantage.

Qualifications

Education

Required

• Bachelors or better in Business Administration or related field.

Experience

Required

• 8 years:
• A minimum of eight (8) years’ work experience in purchasing and supplies management gained from a large international non-governmental organization.

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Description

Responsibilities:

Project Planning

• Using information derived from project agreements between donors and AWF, assist in developing detailed project plans to the activity level, linking them to approved budgets. They ensure specific deliverables are identified and flagged within the project plans for tracking purposes.
• Ensure detailed project plans are uploaded into the project management system, inclusive of projected activities due dates, expected deliverables, resources and allocated

Project Management and Delivery Support·

• Conduct project progress analysis on project management system to provide status of activities and progress made towards achieving project results, identifying critical tasks and areas of slippage,
• Update and maintain the project implementation tracking sheet on the project management system, including updating the stage of each project active within the AWF project cycle.
• Review means of verification documentation for quality assurance and ensure they are in line with donor requirements.
• Maintain a repository of documented project implementation deliverables including internal progress reports, means of verification documentation and technical donor reports on Box. They run periodic project performance and progress report dashboards from the project management system to be shared monthly with project leads and support units. Maintain and update the project risk and issues management logs.

Monitoring, Evaluation and Learning

• Assist in Monitoring, Evaluation and Learning team with tracking and following up on data collection requirements of each project, ensuring both donor and AWF compliance. .
• Document summaries of key lessons learned for various projects in the course of implementation.
• Compile monthly activity narrative reports on Box highlighting the status of activities planned for that month and budget burn rate reports.
• Assist in the production dashboard reports indicating deviations from actual plans and areas requiring action in order to stay on course.

Process improvement and Training

• Capture and document project cycle management lessons and case studies providing recommendations on processes to be improved. Emphasis placed on eliminating inefficiencies and prompting speedy action when delays arise.
• Assist in providing orientation materials covering the project management system, AWF’s project management methodology, roles, responsibilities and expectations for new project staff.
• In collaboration with the Conservation Projects Manager assist to train project staffs in the Landscapes on AWF’s project management system to ensure effective project progress tracking and adaptive management.

Qualifications

• Undergraduate degree in Project Management, International Relations, Business Administration, Environmental Studies or any closely related field.
• 2 years’ experience in project/program management.
• NGO experience preferred.
• Strong planning, coordination and analytical skills.
• Computer literacy to use all MS Office Packages i.e. Word, Excel, PowerPoint,etc.... ·
• Excellent Interpersonal and communication skills.
• Experience in project management software/system is an added advantage.
• Proficiency in report writing.
• Attention to detail.

Qualifications

Behaviors

Required

• Team Player
• Works well as a member of a group
• Detail Oriented
• Capable of carrying out a given task with all details necessary to get the task done well

Education

Required

• Bachelors or better in Business Administration or related field.