Project Management Assistant at African Wildlife Foundation

Description

Responsibilities:

Project Planning

• Using information derived from project agreements between donors and AWF, assist in developing detailed project plans to the activity level, linking them to approved budgets. They ensure specific deliverables are identified and flagged within the project plans for tracking purposes.
• Ensure detailed project plans are uploaded into the project management system, inclusive of projected activities due dates, expected deliverables, resources and allocated

Project Management and Delivery Support·

• Conduct project progress analysis on project management system to provide status of activities and progress made towards achieving project results, identifying critical tasks and areas of slippage,
• Update and maintain the project implementation tracking sheet on the project management system, including updating the stage of each project active within the AWF project cycle.
• Review means of verification documentation for quality assurance and ensure they are in line with donor requirements.
• Maintain a repository of documented project implementation deliverables including internal progress reports, means of verification documentation and technical donor reports on Box. They run periodic project performance and progress report dashboards from the project management system to be shared monthly with project leads and support units. Maintain and update the project risk and issues management logs.

Monitoring, Evaluation and Learning

• Assist in Monitoring, Evaluation and Learning team with tracking and following up on data collection requirements of each project, ensuring both donor and AWF compliance. .
• Document summaries of key lessons learned for various projects in the course of implementation.
• Compile monthly activity narrative reports on Box highlighting the status of activities planned for that month and budget burn rate reports.
• Assist in the production dashboard reports indicating deviations from actual plans and areas requiring action in order to stay on course.

Process improvement and Training

• Capture and document project cycle management lessons and case studies providing recommendations on processes to be improved. Emphasis placed on eliminating inefficiencies and prompting speedy action when delays arise.
• Assist in providing orientation materials covering the project management system, AWF’s project management methodology, roles, responsibilities and expectations for new project staff.
• In collaboration with the Conservation Projects Manager assist to train project staffs in the Landscapes on AWF’s project management system to ensure effective project progress tracking and adaptive management.

Qualifications

• Undergraduate degree in Project Management, International Relations, Business Administration, Environmental Studies or any closely related field.
• 2 years’ experience in project/program management.
• NGO experience preferred.
• Strong planning, coordination and analytical skills.
• Computer literacy to use all MS Office Packages i.e. Word, Excel, PowerPoint,etc.... ·
• Excellent Interpersonal and communication skills.
• Experience in project management software/system is an added advantage.
• Proficiency in report writing.
• Attention to detail.

Qualifications

Behaviors

Required

• Team Player
• Works well as a member of a group
• Detail Oriented
• Capable of carrying out a given task with all details necessary to get the task done well

Education

Required

• Bachelors or better in Business Administration or related field.