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  • Posted: Apr 24, 2024
    Deadline: Apr 30, 2024
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    Peace Winds is a disaster preparedness, response and recovery organization. Peace Winds advocates for increased collaboration between governments, militaries, NGOs, and the private sector to prepare for and respond to natural disasters across the globe, with the Japan - U.S. relationship as the cornerstone of humanitarian assistance.
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    Workshop Officer (1 Position)

    Purpose of the position

    • Responsible for the management of the day-to-day activities of the Workshop Section, controlling the quality of repairs, annual Preventative Maintenance System, implementation of HSEQ Standards and performance management of staff. He will ensure quality control and effective spare parts management for efficient flow of maintenance work.

    Roles and Responsibilities

    • Leads a team of Technicians and workshop Assistants within MSU Workshop.
    • Supervise the trouble shooting and diagnostics procedure on vehicles and generators.
    • Record observations and findings during diagnostics run and decide on the correct method of repair, as necessary.
    • Ensure that warranties are properly followed up, monitored, and documented.
    • Plan and organize Preventive Maintenance System (PMS) and delegate specific tasks to concerned section/Technicians.
    • Forecast and order spare parts for specific jobs/special job or for stocks replenishment.
    • Supervise and follow up on actual progress of each individual repair job.
    • Establish appropriate set-up and budget to deliver an efficient repair and maintenance Service.
    • Monitor the sections productivity. Analyze section work performance and propose solutions to improve work productivity on a timely basis.
    • Keep all records of vehicles and other assets under the right of use between UNHCR and Partners and ensure administrative functions are carried out effectively and efficiently.
    • Provide on-the-job training as well as coaching and mentoring to Technicians and Workshop Assistants.
    • Follow up repair order, and registering the time taken to complete each task.
    • Responsible for customer service, reliability and dependability by providing all fields with the technical assistance that they require from the Workshop.
    • Evaluate the training requirements of his subordinates and discuss/agree on the training needs with the management.
    • Conduct periodic risk assessment for the workshop and recommend safety practices, including good housekeeping.
    • Lead weekly departmental meetings to plan for effective operational schedules.
    • Ensure proper filing of repair documents i.e. work orders, spare parts requisitions etc.
    • Conduct annual performance appraisal of all direct subordinates.
    • Signs and approves employee timesheets and spare parts utilization documents.
    • Support full compliance with Organizational and Departmental policies and procedures.
    • Liaise with UNHCR Supply on procurement of spare parts, quality control, inspection, repair and maintenance of fleet in adequate condition.

    Reporting

    • Establish project reporting and information system to collect workshop relevant and transparent information in time.
    • Submit Workshop Weekly/Monthly Monitoring Report including relevant analysis.
    • Contribute to the production of contractual reports for the Donor and Partners.

    Staff Management

    • Line manages the Workshop Technicians.
    • Train Technicians and reinforce their technical and organizational capacities.
    • Supervise the completion of Repair and Maintenance work by Mechanical Sections in accordance with the vehicle diagnosis.
    • Ensure staffs wear protective gear while in the Workshop.

    Qualifications

    • Degree/HND in Automotive Engineering with more than 10 years of experience or its equivalent, leading a multicultural Workshop team.
    • Professional technical qualifications in the vehicle and generator domain.
    • Relevant training in administration/asset management and supplies.

    Skills and competencies

    • Well-honed leadership and management skills; with an ability to motivate others.
    • Hands on ‘real-world’ mechanical experience and knowledge.
    • Highly computer literate. Very good working knowledge of ICT technologies (ERP software, email, Microsoft Office, Enterprise Resource Management, etc)
    • Excellent grasp of the English language: verbal and written.
    • Sound judgment informed by extensive practical knowledge and experience. Innovative, inventive and analytical, able to pre-empt and resolve problems with ease.
    • Agile, responsive and performs well under pressure.
    • Able to handle conflict and resolve differences of opinion. Heightened cultural awareness – able to relate and build relationships.
    • INGO experience and understanding of humanitarian sector- an added advantage.

    Commitment to and understanding of PWJ Vision, Mission and Values

    go to method of application »

    WASH Assistant (1 Position)

    Purpose of the position

    • Reporting to the WASH officer, the WASH Assistant will support in the designing, planning, implementation, monitoring and evaluation of WASH activities in Dadaab refugee complex. The WASH Assistant will be responsible for coaching, mentoring and supervising community-based refugee workers such as water supply monitors, hygiene promoters and repair team members to ensure that the water reticulation system is properly operated and maintained and that safe water is supplied to all households and institutions in the camp. S/he will be responsible for assessment of boreholes and provision of accurate data and interpretation of the same, collection of water samples and carrying out water analysis and in case of any issues report to the WASH officer for action. The assistants will also be responsible for building capacities of key community own resource persons to facilitate and implement sanitation and hygiene promotion activities in the community and schools to improve key sanitation and hygiene practices including safe disposal of human and animal waste, safe handling of drinking water, hand hygiene, solid waste management and menstrual hygiene management. The WASH assistant will be based in the compound in the camp and work closely with community-based refugee staff as well as field officers and technical staff members in WASH department.

    Roles and Responsibilities

    Overall

    • Support in planning, facilitating and creating reports of WASH training and workshops for community-based WASH staff e.g. water supply monitors, hygiene promoters, teachers, WASH committee members among others.
    • Provide technical support and supervision to WASH community-based staff to empower them to fulfil their tasks and improve their performance
    • Liaise with partners and stakeholders including UNHCR, county government, NGO and community partners to optimize WASH supports and resources in the project site through developing sound relationship and synergies among the WASH programs in the region.
    • Maintain day to day communication with UNHCR and key WASH partners in order to implement WASH activities in harmonized, efficient and equitable manners.
    • Work closely with the WASH Officer to develop effective community engagement strategies and implement them with community-based WASH staff to promote community ownership in WASH related service delivery
    • Contribute to the development/establishment of WASH approaches, strategies and activities which fit in the context of the project site and in line with the directions of humanitarian assistance and guided by analysis of WASH sector needs and priorities.
    • Monitor and report on the use of sectoral programme resources (financial, administrative and other), verify compliance with approved allocation/organization rules, regulations and donor commitments, standards of accountability and integrity.
    • When need arises, prepare design and BoQ for constructing WASH facilities in consultation with PWJ project and WASH engineers, conduct monitoring and supervision of the construction sites.

    Operation and maintenance of the Water supply system

    • Conduct regular monitoring and inspection of the water reticulation system to ensure smooth and uninterrupted water supply
    • Conduct regular assessment of day to day boreholes operations for checking of signs for preventive maintenance
    • Develop sound working relationship and communication with the team of water supply monitors to obtain timely reporting and any information on anomaly to identify and respond swiftly to any technical problems
    • Support monitoring and documentation of the water supply operators, support them in improvement if necessary and transfer the data from their ledger books to Excel template to generate monthly report to share with UNHCR and partners and analyze the trend
    • Engage WASH committees and community leaders and support the tap stand monitors to ensure maintenance of the taps stands and reduce breakages and vandalism for sustainability of the infrastructure.
    • Work closely with technical unit (master plumbers, plant foremen and plant electricians) to ensure timely execution of planned duties to reduce interruptions during water supply hours.

    Water Quality Control

    • Collect water samples from selected water sources and from points of its usage i.e. boreholes, households, water taps, schools and health facility
    • Carry out physical and bacteriological analysis of drinking water for all the camps and water sources. Coordinate and manage lab testing.
    • Ensuring training of national staff, incentive staff and WASH committees in technical areas including water quality testing and/or building and maintaining quality water point structures.
    • Ensure SPHERE standards both qualitative and quantitative are considered for analysis of water quality and quantity.

    Sanitation and Hygiene

    • Together with hygiene promoters, WASH committees and community leaders, conduct assessments to understand barriers and motivators for promoting key sanitation and hygiene practices and behaviors.
    • Develop effective social and behavioral change intervention strategies for promoting key sanitation and hygiene practices and behaviors based on identified barriers and motivators. Support hygiene promoters to carry out these strategies through regular hygiene promotion activities and community dialogues to engage communities to foster their initiatives to improve their sanitation and hygiene
    • Provide technical assistance for the community agents and beneficial communities on construction/installment of WASH related facilities e.g. toilet, hand washing facility, refuse-pit and dish rack, etc.
    • Coordinate with education partners and schools to implement School Led Total Sanitation(SLTS), star school awarding and any other activities to promote sanitation and hygiene among school going children
    • Conduct community awareness creation sessions on menstrual hygiene management. This includes dialogues with leaders including religious leaders and any other trusted persons in the community
    • Work together with incentive sanitation cleaners, market committees and any other groups and individual to remove the waste from the residential and communal spaces, dispose the waste and manage existing disposal site properly. Support in development of a strategy for sustainable solid waste management service for the future implementation
    • Develop sanitation-marketing strategies with CBOs and private sectors for sanitation and hygiene and involve hygiene promoters in carrying out sanitation marketing activities.

    Project Implementation, Monitoring and Evaluation

    • Work with the health partners on how to interpret and use data/findings to guide targeted interventions and decision making
    • Work closely with the MEAL officer to conduct routine KAP surveys and latrine census.
    • Timely development of monthly, quarterly ,semi-annual and annual performance reports and highlighting success stories arising from the field
    • Represent the organization as required in inter-agency and government coordination meetings and liaise with other organizations working in the operational area where appropriate.
    • Carry out any other task as requested by the supervisor

    Require Qualifications

    Education and qualification

    • Diploma or higher diploma in water engineering, public health/environmental health, analytical chemistry, biochemistry or microbiology from a recognized university
    • A bachelors degree in the above mentioned fields will be an added advantage
    • Knowledge of SPHERE ,WHO and national quality standards
    • Be a registered/licensed member of the relevant body
    • Additional course or personal learning on community development, livelihood, project and business management is an asset
    • Understanding of water pipeline designs, knowledge of ArcGis;Epanet,Autocad Civil-CAD and water modeling software is an asset

    Relevant Experience

    • Minimum 2 years relevant work experience in the area of WASH and at least 1 year in humanitarian setting.
    • Experience in capacity building for community own resource persons or community based staff
    • Experience in intervention projects with strong community involvement
    • Experience in partner and stakeholder coordination
    • Experience in designing and implementing social and behavior change communication

    Skills and competencies

    • Ability to observe and understand cultural and social contexts and reflect the understandings in programming
    • Excellent analytical and report writing skills
    • Strong community engagement and facilitation skill
    • Ability to infuse positive energy to the team
    • Attention to detail, keen at following procedures and meeting deadlines
    • Ability to organize tasks simultaneously and prioritize work
    • Strong verbal and written communication skills. Those who can speak, read and write Somali language will have added advantage.
    • Strong interpersonal skills working with cross cultural and multi diverse teams
    • Ability to build strong working relationships for partnerships
    • Standards of Professional Conduct especially on integrity, service, and accountability

    Method of Application

    We are looking to recruit national candidates only. Interested and qualified candidates are invited to send a cover letter (1 page) and resume (2 pages) as one pdf document no later than 30th April, 2024 to: recruit@peace-winds.or.ke In your cover letter please reflect on your motivation for taking this post.

    N/B Indicate the position you are applying for in the subject of the email and Gross Salary Expectations. Due to the urgency of filling this position, shortlisting and interviews will be conducted on a rolling basis.

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