Job Vacancies at World Food Programme (WFP)

KEY ACCOUNTABILITIES

• Provide transportation to senior WFP staff, high-ranking UN officials, and visitors including translation of basic conversations from/to the local language, and the delivery and collection of various items following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services. 
• Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities, to facilitate smooth and safe entry and arrival to the authorized destinations.  
• Responsible for accurate maintenance of the vehicle log books, and daily reporting to the supervisor on mechanical status to ensure efficient vehicle use and fuel consumption supporting accurate accounting and cost-efficiency.  
• Efficiently plan and coordinate WFP vehicle maintenance to ensure vehicles are fully equipped with required travel authorizations and supplies, and assigned equipment on board is in a good condition to support safe and efficient services.  
• Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward. 
• Outside driving duties, perform basic office-related tasks such as filing, photocopying, and maintaining stores and other administrative support when required. 
• Assist the flight dispatch team with the airport processes and activities both at the terminal and at the airside, noting the aviation safety and security requirements.
• Arrange for delivery and receiving of light airfreight for dispatch ensuring packaging is per the IATA requirements for handling Dangerous Goods.
• Update the electronic tracking system for light airfreight received and maintain the same on the eFMA for collection by the addressee 

STANDARD MINIMUM QUALIFICATIONS 

Education: 

• Completion of Secondary School education.
• Formal driving training with valid driver’s license/certification to operate assigned vehicle following local rules and regulations.

Experience: 

• Three or more years of work experience as a driver, preferably in an international organization, embassy, or UN system with a demonstrated safe driving record.
• Experience in driving a variety of makes and models of vehicles, including vans, 4WD, trucks, and other kinds of motorized vehicles.
• Experience in defensive driving and driving on the airside of the airport is desirable.

Knowledge & Skills:

• Knowledge of Aviation Fundamentals and basic driving skills/rules on the airside of the airport.
• Good understanding of transport services and ability to coordinate routes and schedules for other Drivers. 
• Knowledge of driving operating rules and regulations. 
• Knowledge of safety standards and safety equipment (e.g. fire extinguishers, buoyant wearable safety devices, etc.) 
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. 
• Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs. 
• Knowledge of the vehicle loading capacity and other parameters. 
• Knowledge and ability to use radio, email, telephone and other applications. 
• Basic skills to assist in case of emergency, knowledge of first aid basic methods. 
• Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact.

Closing:06 March 2023.

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JOB PURPOSE

To support receipt/dispatch and verification of commodities in order to maximise quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse guidelines and standards.

KEY ACCOUNTABILITIES (not all-inclusive)

• Support receipt/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Prepare and verify warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records, to ensure immediate reporting on commodity movements in line with the corporate requirements.
• Support daily warehouse closing reconciliation and accurate inventory checks in compliance with the warehouse management requirements.
• Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, and refer to the supervisor for appropriate action.
• Support implementation of appropriate measures to safeguard food and non-food commodities to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
• Monitor condition of the warehouse and commodities and take appropriate actions to support efficient warehouse space-utilization and well-organized commodity storage following WFP warehouse standards.

STANDARD MINIMUM QUALIFICATIONS

• Education: Successful completion of secondary school education. Training in stores management or related course is desirable.
• Experience: At least one or two years of progressively responsible support experience including at least one year in the field of statistics, administration, accounting or another related field.
• Skills: Ability to maintain accurate and precise records and stocks; recognize data discrepancies and bring these to the attention of the appropriate supervisor and/or officer. Maintain the WFP warehouse in good and hygienic order and supervise its operations. Should be able to work independently with a minimum of supervision. Should possess good interpersonal skills, courtesy and tact and be able to work patiently and effectively with people of different national and cultural backgrounds.
• Language:  Fluency in written and spoken English and Kiswahili.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience monitoring various aspects of logistics operations.
• Experience in supporting warehouse management.
• Experience in supporting inventory management.
• Experience in data entry and extracting routine reports.

Closing: 13 March 2023.