Jobs at United Nations Office for Project Services (UNOPS)

Summary of Key Functions:

• Implementation of operational strategies and procedures
• Accounting and administrative support
• Knowledge building

Assist implementation of operational strategies and procedures, focusing on achievement of the following results:

• Assist with the full compliance of financial processes and financial records with UNOPS rules ,regulations, policies and strategies.

Provides accounting and administrative support, focusing on achievement of the following results:

• Assist in proper control of the supporting documents for payments and financial reports; payment execution.
• Assist to process financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal payment and expenditures control system by ensuring that payment dashboard is tracked, vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS; travel claims and other entitlements are duly processed.
• Assist with timely provision of information for monthly reports on financial status, reconciliation of journal vouchers processed ,procedures, exchange rates, costs and expenditures and potential funding problems.
• Follow-up with clients and other United Nations agencies for information relating to payments
• Preparation of routine correspondence, faxes, memoranda and reports in accordance with standard operating procedures.
• Extracting, inputting, copying and filing data from various sources.
• Maintenance of the proper filing system for financial records and documents.

Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

• Participation in the Finance-focused trainings
• Contributions to knowledge networks and currents ( #Finance).
• Actively interact with other Project/Programme teams and support services to provide support in a timely manner

Education:

• Completion of Secondary School or equivalent is required.
• Diploma Certificate in Accounting, Business Administration, Finance or or other relevant disciplines with two (2) years of relevant experience may be accepted.
• University Degree in Accounting, Business Administration, Finance  or other relevant disciplines will be an asset but it is not required.

Work Experience:

• A minimum of four (4) years of relevant accounting and financial experience at national level is required.
• Knowledge of UN/UNOPS financial rules and regulations is an added advantage as well as working knowledge of ERP is desirable
• Experience /knowledge of web-based applications and Google Suite products, especially google forms, sheets, docs and slides is an asset. 

Certification:

• CPA  /ACCA certification is desirable

Closing Date: 26 May 2022

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Functions / Key Results Expected:

Construction management 

• Carry out construction supervision as set out in the physical works contract;
• Identify and report on potential delays and or cost overruns that can be avoided;
• Prepare weekly and monthly reports that cover supervision activities.
• Prepare, manage and monitor performance tracking management systems to enable work plans to be followed at the field level with personnel being accountable for their outputs;
• Assist the Project Manager to ensure that the planned activities are conducted safely, on time, within budget and scope;
• Identify risks, develop mitigation solutions and escalate to the Project Manager;
• Ensure that the implementation of works is in accordance with UNOPS operational directives, instructions and guidelines.
• Manage the utilization of Operational Advances (cash advances) in the field and their correct utilisation according to UNOPS operational directives, instructions and manuals;
• Manage the implementation of construction as per the design approved by the Design Review Team and manage the interaction for any potential design changes in accordance with UNOPS standards, manuals and guidelines;
• Represent the Project Manager and UNOPS at coordination, community group and other stakeholder meetings, as delegated, especially in relation to the progress of works implementation;
• Support the Project Manager with the valuation of construction work for interim progress payment certificates; the valuation of variations and the assessment of claims.
• Support the DNP manager with site visits and reporting during the DNP period.

Health, safety and environmental management 

• Manage and monitor the implementation of the works to ensure strict compliance with all UNOPS Health Safety Social & Environment (HSSE) policies, Management Plan and act as the lead resource in the field;
• Manage the implementation of the health, safety and environmental management requirements contained in the design documentation or provided by a third party such as the donor (Environmental and social impact assessment or Environmental and social safeguards);
• Adopt sustainable, ‘green building’, construction approaches and techniques, including environmental sustainability, throughout the construction stage;
• Identify, assess and mitigate health, safety and environment risks during construction.

 Quality management

• Conduct quality assurance procedures to ensure that the requirements of the contract quality plan are being complied with;
• Conduct site and material inspections, oversee site tests and prepare reports to support the Project Manager;
• Monitor all project activities in relation to the respective project work package plans and take corrective action, when necessary, to ensure the timely and cost effective delivery of project outputs;
• Maintain and contribute to the project communication system to facilitate the dissemination of information and reports to all key stakeholders;
• Participate in the preparation and monitoring of project progress and other reports (including risk logs, issues log, lessons learned, etc.);
• Manage the daily labour contract in accordance with UNOPS operational directives, instructions and manuals;
• Assist the contractor, using UNOPS HSSE guidelines, to implement adequate health and safety training for their personnel;
• Manage the preparation of; site instructions; contract administration documentation: progress reports; contractor and stakeholder meeting minutes; site monitoring reports; 
• Examine the contractor’s progress payment claims for accuracy and compliance with the conditions of contract;
• Prepare and check for accuracy the database covering the available materials shipped to the project; the schedules of labour and monitoring of quality during the physical works progress;
• Liaise with local contractors and material suppliers to monitor current market conditions and trends.

Project closure 

• Assist the Project Manager by acting as witness during the commissioning process;
• Manage the collection of field data, H & S compliance documentation and preparation of As-built drawings by the contractor;
• Carry out file archiving of all construction monitoring and contract administration documentation in line with UNOPS archiving procedures;
• Support the Project Manager with the preparation of the final payment certificate.

Knowledge management

• Take personal responsibility for engaging in continued professional development (CPD);
• Contribute to the dissemination and sharing of best practices and lessons learned for development planning and knowledge building.
• Participate in the relevant Communities of Practice, actively interact with other Engineers and the Engineering community to share case studies, lessons learned and best practice on the Knowledge System;
• Collaborate with technical team members including but not limited to architects, engineers, project managers and quantity surveyors.

Education

• Bachelor’s degree in Civil Engineering or related field from an accredited university is required.
• Advanced/Masters degree in Civil engineering, Construction Management or related built environment field is an asset.

Experience

• A minimum of two (2) years' of relevant engineering experience is required. 
• A minimum of two (2) years' experience of supervising construction activities is required.
• Experience in building construction, or  water capture and storage, disaster risk management and quality management systems is desirable.
• Experience in dams construction or rehabilitation, or procurement and installation of oxygen plants, is an asset

Certifications

• Experience in using relevant construction management or scheduling software; Google Suite applications
  is desirable.

 Languages

• Fluency in English is required.
• Knowledge of local dialects is an asset

Closing Date: 29 May 2022