Jobs at Shining Hope For Communities

Job Summary

The Finance Director is a full-time position for an upcoming award from Mastercard Foundation. The Finance Director will oversee financial operations and tasks, including management of grants and sub-grants, in addition to accounting, reporting, and compliance to all donor rules, and regulations, and will supervise the accounting team to coordinate reporting activities.

The Finance Director will be based in our Kibera office and be responsible to the Chief Finance Officer with a dotted line to the Project Director. The finance manager will be responsible for training and mentoring staff on financial policies and procedures, donor regulations, financial systems, and works closely with program staff to ensure compliance with all donor regulations and effective and proactive financial management.

Duties and Responsibilities

• Directly oversee all financial and accounting activities related to the project.
• Develop, implement, and maintain sound financial management policies, systems, structures, and procedures for project across all implementation sites and ensuring alignment with donor rules and regulations.
• Provides overall management of financial management, grants management, reporting and compliance for the assigned project.
• Oversees sound and effective systems for project administration and operations, including grants, subcontracts, reporting, and compliance.
• Support the project director to maintain effective working relationships with donors and key government officials related to finance and operations.
• Support the annual work plan process and other strategic planning processes.
• Coordinate budgeting processes for program activities and conduct continual analysis and planning of operating, staff, and external project expenditures.
• Supervises financial operations and monitoring of obligations, budgets, and expenditures.
• Prepares budgets for annual work plans and financial reports to donors.
• Develops internal control measures to ensure accurate and timely management and financial reporting for the project.
• Support and facilitate internal and external financial audits.
• Provide financial management and analysis for all aspects of the project and programs, ensuring all costs incurred are accounted for and in compliance with local laws, donor regulations and SHOFCO policies and procedures.
• Training and capacity building project staff on donor rules and compliance requirements.
• Manage cash flow forecasts and monitor liquidity, including decisions on foreign currency transactions.
• Follow up and implement on a timely basis internal, government and/or donor audit recommendations.
• Serve in the procurement and tender committees and other committees as assigned.
• Maintain updated information regarding grants and contracts, reporting requirements and any financial restrictions.
• Assist in program development and proposal preparation as needed by preparing and reviewing budget and budget notes for programs as required.
• Responsible for preparation and circulation of management reports, budgetary control reports, and grants reports.
• Supervise and oversee finance staff and other consultants assigned to areas of responsibility.

Education and Qualifications

• Bachelor’s or higher in accounting, finance, business management or a related field is required.
• Certified Public Accountant (CPA), ACCA, or equivalent
• At least 5 years’ senior-level experience managing finance, administration, grants management, and operations activities for complex and large-scale donor funded programs.
• In-depth knowledge of donor’s financial management rules and regulations, and reporting requirements
• Demonstrated experience with supervision and oversight of sub grants and subcontracts
• Demonstrated experience in management, supervision, and coordination of a team of finance staff and collaboration with other professionals
• Advanced skills in budgeting and financial reporting for donor funded projects.
• Superior attention to detail: organizational skills, planning skills, problem solving skills, analytical skills, and critical thinking.
• Experience with ERP (e.g. SAP, Microsoft Dynamics 365)

How to Apply

Interested applicants should send their applications together with a detailed CV to jobsmathare@shininghopeforcommunities.org quoting their current and expected salaries. The Subject should clearly indicate the position being applied for. Applications without this information will not be considered. Shortlisting will be done on a rolling basis and only shortlisted candidates will be contacted.

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Key Responsibilities / Duties/ Tasks

• Perform minor repairs in the buildings and sites.
• Installing pipes and fixtures such as sinks and toilets, for water, gas, steam, air or other liquids.
• Installing supports for pipes, equipment and fixtures prior to installation. Assembling fittings and valves.
• Modifying pipes, fixtures and other plumbing materials.
• Collaborating with contractors, construction workers, electricians and pipe fitters in installing and repairing.
• Perform preventive maintenance procedures on building mechanical equipment on a scheduled basis.
• Testing plumbing systems for leakages and other problems and undertaking repairs.
• Replace broken windows, repair door, door locks and closets.
• Choosing plumbing materials based on budget and location. Performing inspections of plumbing systems to identify and replace worn-out parts
• Complete daily, weekly, monthly checklists on building and equipment maintenance procedures.
• Maintain records of scheduled maintenance procedures.
• Respond to emergency maintenance requests as required.
• Support with renovation/remodelling of buildings.
• Maintain the bio-latrine.
• Maintain general hygiene of the main site.
• Obtain estimates for supplies, repair parts and order parts as needed.

Academic Qualifications

• A trade test certificate in craftwork / Artisanship in the following area :- Plumbing
• Secondary school certificate

Other requirements (unique/job specific)

• At least 1 year proven experience in a similar role
• Ability to read and comprehend simple instructions, short correspondence and memos
• Ability to write simple correspondence
• Ability to effectively present information in one-on-one and small group situations to other SHOFCO employees

Functional Skills

• Meeting timescales
• Adopting practical approaches
• Managing tasks
• Producing output

Behavioural Competencies/Attributes

• Following procedures
• Inviting feedback
• Team working
• Interacting with people

How to Apply

Interested applicants should send their applications together with a detailed CV to jobskibera@shininghopeforcommunities.org. The Subject should clearly indicate the position being applied for. Applications without this information will not be considered. Shortlisting will be done on a rolling basis and only shortlisted candidates will be contacted.

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Key Responsibilities / Duties/ Tasks

• Carry out all repair works on the furniture, doors, windows, and any wooden material belonging to SHOFCO
• Handle all maintenance requests requiring repairs as assigned by the supervisor
• Responsible for ensuring that the work area and the workshop are kept clean
• Perform minor repairs in the buildings and sites.
• Perform preventive maintenance procedures on building mechanical equipment on a scheduled basis.
• Replace broken windows, repair door, door locks and closets.
• Complete daily, weekly, monthly checklists on building and equipment maintenance procedures.
• Maintain records of scheduled maintenance procedures.
• Respond to emergency maintenance requests as required.
• Support with renovation/remodelling of buildings.
• Obtain estimates for supplies, repair parts and order parts as needed.
• Perform any other duties that may be assigned from time to time

Academic Qualifications

• A trade test certificate in craftwork / Artisanship in the following area :- Carpentry
• Secondary school certificate

Other requirements (unique/job specific)

• At least 1 year proven experience in a similar role
• Ability to read and comprehend simple instructions, short correspondence and memos
• Ability to write simple correspondence
• Ability to effectively present information in one-on-one and small group situations to other SHOFCO employees

Functional Skills

• Meeting timescales
• Adopting practical approaches
• Managing tasks
• Producing output

Behavioural Competencies/Attributes

• Following procedures
• Inviting feedback
• Team working
• Interacting with people

How to Apply

Interested applicants should send their applications together with a detailed CV to jobskibera@shininghopeforcommunities.org. The Subject should clearly indicate the position being applied for. Applications without this information will not be considered. Shortlisting will be done on a rolling basis and only shortlisted candidates will be contacted.

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Duties and Responsibilities

• Develop the necessary structures to support the launch of new social enterprises and apply enterprise development best practices and approaches.
• Planning, coordination, implementation and administration of SHOFCO social enterprise activity
• Responsible for financial projections and financial modelling for social enterprise initiatives.
• Monitor and interpret legislation, regulations and service agreements relating to the SHOFCO social enterprise initiatives.
• Manage the operations of the social enterprise with a view to maximizing sustainability and social purpose, including people management
• Foster high performing partnerships and team cohesion within the social enterprise initiative
• Develop a portfolio of social enterprise initiatives and develop concepts and programs.
• Facilitate review meetings with beneficiaries, partners and other stakeholders to assess milestones achieved and emerging issues to be addressed.
• Identify product/services opportunities and potential markets for social enterprises consistent with SHOFCO mission, values and objectives
• Coordinate social enterprise programs development implementation and management with Finance and Program Departments
• Conduct specialized research for business development and planning.
• Work with Finance to design social enterprise budgets and perform analysis of the initiatives on key performance indicators.
• Prepare and submit monthly and other any other required progress reports as prescribed and in a timely manner.
• Maintain good public relations and promote visibility on the work of SHOFCO.
• Support the Program team in development of concepts notes.
• Represent SHOFCO at designated internal/external meetings and liaise on a regular and ongoing basis with commercial partners.
• Extend support to other SHOFCO programs as required.

Education and Qualifications

• Minimum of Degree in Business, Economics, Marketing or any other related field
• Demonstrated experience managing complex commercial environments
• Strong experience in managing and developing people and teams
• Creative, innovative and analytical approach with meticulous attention to detail
•  Demonstrated experience in budget management and analyzing results and to improve commercial outcomes
• Excellent relationship management skills with a particular focus on beneficial relationships with business partners.
• Strong verbal and written communication skills and the ability to engage with people at all levels
• Demonstrated ability to multi-task and manage competing priorities and deadlines
• Demonstrated ability to work collaboratively as part of a team and on an independent basis
• Experience in coaching and training peers and direct reports.
• Demonstrated experience in managing both change and commercial projects

Other required qualifications (unique/job specific)

• 5 years’ experience working in the commercial or social enterprise environment.
• In depth knowledge of Social Enterprise ecosystem.
• Good business acumen
• Excellent written, oral and presentational communications skills
• Strong in establishing solid working relationships
• Ability to work under pressure and meet deadlines.

How to Apply

Interested applicants should send their applications together with a detailed CV to jobskibera@shininghopeforcommunities.org quoting their current and expected salaries. The Subject should clearly indicate the position being applied for. Applications without this information will not be considered. Applications should reach us no later than 5th October 2022. Only shortlisted candidates will be contacted.

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Main Duties and Responsibilities

• Manage resources assigned to ERP Project including budget, internal and external resources.
• Ensure project is delivered within the agreed scope, timeline, and budget.  Any changes must be subjected to review and documented agreement by SHOFCO and the external ERP implementer.
• Identify and anticipate project and business risk, establish and manage risk mitigation plan and escalate where appropriate
• Collaborate daily with the ERP implementer, including employees, subcontractors, and third-party vendors; drive active participation.
• Work directly with business process owners, establish strong working relationships and ensure satisfaction through the process to post go-live.
• Analyze and guide customer business needs, align with business solutions and best practices.
• Manage/lead engagements, workshops and/or training sessions
• Establish, track, manage, and report on project status, issues, budget and forecast to internal and external stakeholders on a monthly basis.
• Ensure that the ERP team resolve issues and build internal / external relationships to help move the project forward.
• Apply best practices in project management including documentations.
• Provide consistent and periodic status update to the line manager
• Establish an ERP Project Steering Committee and keep them updated on the project status and facilitate periodic committee meetings.
• Serve as the internal central point of communication for ERP Project status, timelines, budget and risks;
• Establish and maintain regular written and in-person communications with the organization’s executives, decision-makers, stakeholders, department heads, and end users regarding the ERP Project activities, as required.
• Lead cross-functional teams focusing an enterprise level solutions;
• Ensure ERP system and relevant application are operating at its highest process efficiency.
• Develop and deploy methodologies for User Acceptance Testing (UAT) of Functional Design Documents (FDD).
• Establish best practices and policies for installing, configuring, maintaining, and troubleshooting ERP infrastructure
• Ensure all ERP implementation and post implementation trouble tickets are managed in accordance with internal performance objectives, organizational policies and SLA’s.
• Negotiate with vendors, outsourcers, and contractors to secure ERP infrastructure products and services.
• Monitor project activities and progresses of vendor to ensure compliance with the contract.
• Other duties assigned from time to time.

Qualifications and Experience:

• Bachelor’s Degree in Project Management, Management Information System, Computer Science or related field;
• Strong background in IT and utility industry-specific work, preferably at least 5 years of experience.
• Strong project management experience and/ or PMP certifications is preferred
• Understanding of business process and re-engineering process
• In-depth knowledge of ERP Software in the areas of customer service, finance, supply chain, grants management, CRM & other project functionalities.
• Knowledge of Dynamics 365 preferred
• Demonstrated track record of successful Project Management on ERP Projects.
• Experience driving enterprise-wide collaboration initiatives

How to Apply

Interested applicants should send their applications together with a detailed CV to jobskibera@shininghopeforcommunities.org. The Subject should clearly indicate the position being applied for. Applications without this information will not be considered. Applications should reach us no later than 5th October 2022. Interviews will be on a rolling basis. Only shortlisted candidates will be contacted.