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• The Project Officer – Livestock is responsible for planning, implementing, monitoring, and evaluation livestock related interventions that are able to protect the livelihood of agropastoral communities within PACIDA’s areas of operation. S/he will also be responsible for identifying and documenting project outputs and outcomes in a timely manner and reporting as per the reporting schedule. S/he will ensure active participation in relevant coordination forums.

Key Responsibilities:

• Develop and regularly update a detailed project work plan to guide project activities and monitor progress towards effective project management.
• Lead the implementation, and evaluation of livestock activities, including the provision of feed/fodder, restocking of small ruminants (goats), animal health services, and capacity building for Community Animal Health Workers (CAHWs).
• Initiate and conduct timely monitoring of beneficiary selection, verification, provision of livestock support, and CAHW activities.
• Ensure that all CAHWs and animal health technicians provide high-quality services to livestock owners in the project area.
• Ensure the necessary drugs and kits for animal health service provision are identified and procured for service delivery.
• Facilitate and supervise the training of CAHWs in collaboration with the Pastoralist and Livestock Office. Document training activities designed to enhance the capacity of community animal health workers.
• Identify and supply relevant animal feed to needy livestock herders as per the project documentation.
• Prepare and submit weekly, monthly, and quarterly activity plans, budgets and reports on time.
• Collaborate with local community representatives and government stakeholders to identify direct target beneficiaries.
• Mainstream gender, protection, safeguarding, and inclusion within the intervention, with advice from the protection and inclusion focal person.
• Represent the office in project-related meetings for knowledge sharing when delegated.
• Work closely with all stakeholders to ensure community participation in project activities.
• Collaborate with other project officers, contributing knowledge to the project team as necessary.
• Coordinate and work with other stakeholders and livestock experts during the implementation of the program activities. Perform other functions as requested by the immediate supervisor.
• Organizational Learning
• Commit time to learning activities that benefit PACIDA and personal development.

Knowledge: Qualifications & Experience: 

• The ideal candidate should hold a degree in Agriculture (livestock production), Animal production technology and Management, Veterinary medicine or its equivalent, including course units on medicine/ animal health.
• Three (3) years of experience in livestock health activities, especially in the rural or pastoral communities.
• Willingness to work in the field with livestock producers, community animal health workers, businesses in the value chain, and communities
• Ability to interact effectively with a wide range of partners: private sector, government, and civil society.
• Skills in teamwork, networking, community dialogues and organizational development.
• Strong self-starter, able to take initiative and adapt to changing circumstances and priorities.
• Positive attitude towards community work with an emphasis on the ability to learn from communities and support participatory, innovative approaches to problem solving
• Excellent reporting, communication, and representation skills and a willingness to be respectful, kind, sensitive, and empathize with program participants
• Fluent in written and spoken English, Kiswahili. Local language will be an added advantage.
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions
• Good understanding of MEAL concepts in humanitarian contexts within ASAL areas.
• Previous experience in implementing USAID programs is an added advantage.

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• The Finance Officer will ensure effective financial management, reporting, and compliance with USAID and PACIDA policies and regulations. This role involves collecting and verifying invoices, preparing payment requests, assigning general ledger (GL) codes, and managing invoice payments from field offices, vendors, and partners. The Finance Officer will support the Finance Manager with monthly, quarterly, and annual financial reporting, tax compliance, and document archiving. The role includes training field staff on financial procedures and supporting audit preparation to uphold PACIDA’s commitment to transparency and accountability.

Key Responsibilities:

Accounting and Financial Management:

• Collect and verify invoices, preparing financial transaction payment requests in alignment with USAID and PACIDA accounting policies. Ensure accurate assignment of general ledger (GL) codes to invoices in preparation for payment, including any necessary adjustments.
• Manage, track, and prepare invoice payments for costs originating from PACIDA’s field offices, staff, and vendors.
• Process all payments in a timely manner and ensure compliance with PACIDA policies and USAID regulations (including procurement, cost norms, authorized signatories, internal controls, and bank and cash management).
• Assist the Finance Manager in preparing monthly, quarterly, and annual financial reports as per national regulations, donors, and internal PACIDA reporting requirements. S/he will maintain and archive all project financial files, scanning and uploading supporting documents weekly to PACIDA’s SharePoint.
• Periodically review financial management practices for assigned locations, provide training for field staff, and participate in PACIDA finance workshops as needed. Support the Finance Manager during internal and external audits.
• Carry out other duties as assigned by the Supervisor.
• Tax Accounting, Claim, and Reimbursement Procedures:
• Record and file tax-related invoices for PACIDA projects, ensuring tax compliance to facilitate tax claims with USAID.
• Ensure timely submission of tax claims and manage reconciliation processes as necessary.
• Support in claiming any pending reimbursements from PACIDA invoices and prepare necessary documentation as required.
• Data Processing and Reconciliation:
• Support the Finance Manager in developing templates and forms tailored to project needs, enhancing data tracking for budget monitoring, monthly updates, expenditure tracking, and procurement.
• Prepare timely monthly reconciliations
• Organizational Learning
• Commit time to learning activities that benefit PACIDA and personal development.

Knowledge: Qualifications & Experience: 

• Bachelor’s degree in accounting or finance or related degrees.
• 5-7 years of relevant work experience. Demonstrated prior experience working on USAID assistance awards required.
• Experience with varying contract types: fixed-price, cost-reimbursable, time and material, and incentive–type contracts is preferred.
• Proficiency in Microsoft Office. Advanced Excel skills are compulsory, with proficiency in handling complex Excel functions to support job responsibilities.
• Experience in reconciling data within accounting systems is a must.
• Working Experience in SAGE and other accounting software.
• Proven expertise in interpreting and applying statutory and regulatory language in executing awards and contracts from USG entities and in maintaining current knowledge of changes in the language, application, and enforcement of this language.
• Developed understanding of professional business standards required to create a high–performing and accountable environment.
• Experience in organizational problem–solving, operations, high–performance management in complex organizations.
• A positive thinker and collaborative problem solver.
• Strong interpersonal relations, teambuilding and communication skills.
• Previous experience providing compliance training in a diverse cultural background

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The Compliance Officer provides guidance to relevant staff to improve their understanding of the terms and conditions of grants and contracts by providing donor compliance advice and training so that programs are delivered responsibly with minimized compliance risk. The role also advises implementing teams in areas of risk analysis and mitigation. This role will guide all USAID awards (assistance and acquisition), with a special focus on acquisition for both pre-award and post-award phases.

Key Responsibilities:

• Act as the subject matter expert on USAID compliance, addressing complex compliance matters and responding to pre-award and post-award queries.
• Continuously review PACIDA’s internal policies, ensuring alignment with USAID compliance regulations; conduct research on USAID requirements and provide guidance on potential policy interactions.
• Inform and advise PACIDA on changes in USAID compliance regulations and develop solutions and tools for ongoing adherence.
• Collaborate with PACIDA teams to create policies, guidelines, tools, and templates that meet USAID compliance needs, focusing on acquisition compliance
• Support negotiations with USAID donors and partners, ensuring PACIDA’s interests are represented.
• Supporting donor proposal budgeting, analysis of institutional income, and donor contract expenditure tracking.
• Monitoring and providing management information on key risks
• Contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance.
• Support the Finance Manager in drawing annual action plans within PACIDA and driving the process of smooth implementation for quality programming.
• Develop and maintain strong relations with key PACIDA internal stakeholders: Programs and Partnerships, Finance, Operations and Compliance, Human Resources, and external legal advisors as needed.
• Partner with HR to deliver training on USAID compliance, fostering organizational knowledge and adherence to compliance standards.
• Other responsibilities as assigned by the Finance Manager.

Knowledge: Qualifications & Experience: 

• Bachelor’s degree in Business Administration, Law, International Relations, or a related field.
• Demonstrated knowledge of the Federal Acquisition Regulations (FAR) and agency supplement: USAID Acquisition Regulation (AIDAR) required.
• Experience with varying contract types: fixed-price, cost-reimbursable, time and material, and incentive-type contracts are preferred.
• 5-7 years of relevant professional experience in External/ Internal Audit or Risk Management and Compliance.
• Proven expertise in interpreting and applying statutory and regulatory language in executing awards and contracts from USG entities and in maintaining current knowledge of changes in the language, application, and enforcement of this language.
• Developed understanding of professional business standards required to create a high-performing and accountable environment.
• Experience in organizational problem-solving, operations, high-performance management in complex organizations.
• A positive thinker and collaborative problem solver.
• Strong interpersonal relations, team-building and communication skills.
• Previous experience providing compliance training in a multicultural setting.

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• The MEAL Officer will be a part of the Monitoring, Evaluation, Accountability, and Learning (MEAL) team, supporting the implementation of the overall MEAL system. S/he will assist the MEAL team with MEAL activities, including the design of data collection tools, training, data collection, database management, and analysis, maintaining the Output Tracker (OT) and the Indicator Performance Tracking Table (IPTT), assisting with planning field visits, post-distribution monitoring, assessments, and evaluations, as well as providing general support in data entry and management.
• The MEAL Officer will be responsible for ensuring that the PACIDA complies with all USAIDrequirements for performance monitoring and evaluation and serves as the USAID technical expert in all questions pertaining to evaluation, monitoring, program review, reporting and other performance exercises relating to PACIDA’s technical assistance programs and its strategy. The job holder will be required to perform work-related travel to the project sites for continuous monitoring and quality assurance .

Key Responsibilities:

Monitoring:

• Ensure that projects have solid MEAL plans, Indicator Performance Tracking Tables, and log frames and well updated in and Output trackers. For instance, ensure that projects have clear MEAL plans, IPTT as well as tracking of total beneficiary reach.
• Work diligently with the project leads to update the indicator tracking tables and provide necessary MEAL guidance regarding project performance. S/he will support projects to develop systems and processes for the implementation of M&E plans based on PACIDAbest practices.
• Take lead in the development of tools and guidelines for data collection, collation, and reporting
• Support design and monitoring of quality benchmarks and take lead in monitoring project quality benchmarks to ensure that project quality standards are not compromised.
• Manage information generated through MEAL activities, such as complaints and feedback databases, action trackers etc. Additionally, support the utilization of the information gathered for program improvements.
• Support monitoring of field level activities with quality benchmarks and course correction action planning.
• Support and/or promote utilization of data generated through MEAL activities and events such as monitoring visits, baselines, assessments, reviews, real time evaluations,etc
• Plan and conduct Routine Data Quality Assurance (RDQA) in collaboration with PACIDAstaff for the reported data to ensure that data reported is validated, is accurate and consistent while providing feedback as necessary to program teams.
• Contributing to programme updates for the response management and internal information sharing, on a regular basis.
• Ensure compliance with quality benchmarks in M&E and overall programming, including adherence to the Sphere Charter, Core Humanitarian Standards, HARP standards, and other best practices, through activities such as post-distribution monitoring, routine data quality assessments (RDQA), and the evaluation of project performance against logical frameworks and results frameworks.

Evaluation

• Coordinate various assessments and surveys, including recruitment and training of Research assistants, coordinating and supervising the collection and analysis of data.
• Keeping track of project baselines, assessments, reviews, and evaluations – tracking trends and recommendations, progressing their implementation where appropriate.
• Support and participate in planning, implementation, and follow-up of evaluations, for instance, writing TORs, preparing literature review packs, planning evaluator itineraries, planning staff workshops, and report reviews. 
• Providing support during internal/external reviews, evaluations, and lessons learned activities.

Accountability:

• Maintain and update the action tracker for the projects while ensuring that actions agreed upon from debrief meetings with program teams are actioned.
• Support programming and field staff to ensure that projects are carried out with participation from all affected communities and that information is shared with affected communities.
• Ensure that strong accountability mechanisms are set up and monitored, that information is correctly shared with beneficiaries through the most appropriate mechanisms, and that beneficiaries actively participate in project activities. 
• Maintain and update a complaints and response mechanism database for tracking feedback from communities and ensure that the feedback/complaints are responded to.
• Build the capacity of other program staff to undertake accountability, including ensuring the participation of communities and sharing information with communities, as well as undertake accountability assessments.

Learning:

• Professionally document and proactively share information and learning from projects with PACIDA staff and stakeholders as necessary.
• Take an active role in ensuring that staff are compliant in uploading data and reports into SharePoint and other relevant online systems and maintain such database systems.
• Work with program staff to promote a learning culture and ensure learning is shared across field offices responding to the drought situation by encouraging cross learning between and within sectoral teams, tracking trends and recommendations, and progressing their implementation in the planning and project design where appropriate.
• Commit time to learning activities that benefit PACIDA and personal development

Reporting

• Ensure that PACIDA reported data complies with USG indicator standards, such as data quality assessments. Coaches and supports PACIDA colleagues in meeting these standards.  
• Conduct regular and/or periodic trends analysis and producing short and precise internal reports
• Consolidate output tracker data and support program leads with data collection processes needed for Humanitarian reporting like situational reports.

Knowledge: Qualifications & Experience:

• Degree in M&E, Information Management, Social sciences, Statistics or its equivalent
• Previous experience in supporting USAID/BHA, ECHO, and other major projects.
• Over five (5) years of work experience, three (3) of which should be in USAID managing MEAL in humanitarian programs.
• Knowledge of Health & Nutrition, Food Security & Livelihoods, WASH, Education and Child protection in emergencies and development, and programming.
• Strong self-starter, able to take initiative and adapt to changing circumstances and priorities.
• Positive attitude towards community work with an emphasis on the ability to learn from communities and support participatory, innovative approaches to problem solving
• Excellent communication skills and a willingness to be respectful, kind, sensitive, and empathize with program participants
• Fluent in written and spoken English, Kiswahili. Local language will be an added advantage.
• Good report writing skills
• Willingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditions
• Good understanding of MEAL concepts in humanitarian contexts within ASAL areas.