Across two refugee camps, Dadaab and Kakuma, and three counties (Garissa, Turkana and Nairobi), the IRC implements programs in the sectors of health, governance & rights, and women’s protection & empowerment, as well as providing emergency response through a network of four field offices and a range of institutional and community-based partnerships.
Across the organization, the IRC Kenya has a diverse donor portfolio comprising of European, US donors and private foundations. The Deputy Director for Grants and Accountability is a central figure within the IRC program management and support infrastructure and a member of the country senior management team. Under the supervision of the Country Director (CD), the DDGA focuses on effective grants management and accountability, including oversight of monitoring and evaluation and supporting the inclusion of client voice in program design and review.
The DDGA will be responsible for significant elements of IRC strategy implementation and management of key humanitarian donor relationships together with the CD.
- Business development
- Work closely with the CD, Deputy Director for Programs (DDP), technical coordinators and field coordinators to develop business development plans to achieve the strategic aims laid out in the country Strategic Action Plan (SAP)
- Ensure proposal development systems are in place for management, programs, finance and operations departments to produce timely and quality submissions
- Work with the CD, Deputy Director for Programs (DDP), technical coordinators, and grants team to lead proposal development, writing, editing and coordinating and consolidating technical input
- Lead liaison with headquarters-based focal points during the proposal development phase
- With the mentorship of the Country Director, represent the IRC Kenya with humanitarian donors
- Grants management
- Work with grants, finance, supply chain and program colleagues to ensure uptake of and adherence to the IRC strategy Budget vs. Actuals initiative, improving the ability of management staff to track project implementation
- Provide training, technical mentorship and oversight for Grants Managers, technical coordinators and field coordinators to fulfill their responsibilities with regard to report and proposal review and submission, as well as donor compliance.
- Lead effective channels of internal and external communications relating to the effective management of grants
- Ensure communication with IRC Kenya and HQ colleagues is constructive, clear, and organized
- Support the grants team and field coordinators to ensure proper post-award management of grants based on both donor and IRC policies.
- Develop a deep understanding of donor policies, regulations and procedures and train other country team members in these areas
- Review grant agreements and contracts to identify compliance issues and contribute to the implementation of appropriate solutions as necessary
- Ensure an information management and filing system exists and is maintained by Grants Managers; this ensures all donor contractual documents, reports, key correspondence etc. are appropriately filed in up-to-date soft and hard libraries available as meaningful in IRC Kenya offices
- Ensure donor reporting requirements, financial & management tracking, and reporting tools exist and are updated regularly
- Development, review and submission of all donor reports by Grants Managers is monitored and supported to ensure high quality, accuracy and timeliness
- Accountability, monitoring and evaluation
- Lead the M&E team and work with them to revise the way IRC Kenya measures quality programming and responds to stakeholders. This will be facilitated by ensuring:
- In coordination with the Measurement Action Coordinator, lead effective roll-out and implementation of the Measurement Initiative, a key element of the IRC strategy. The two elements of this initiative are:
- Monitoring for Action (MfA), which ensures 9 key M&E standards are met throughout the planning, implementation and close-out parts of the program cycle
- COMET, a new data platform that tracks progress on all internal and external indicators
- Close coordination with the DDP on the Client Responsiveness objective, ensuring feedback from clients is responded to with positive program change.
- Summarize outputs of our accountability, monitoring and evaluation work to ensure they are easy to communicate to all stakeholders including senior managers, clients, government and donors
- Fluency in English in addition to superior writing/editing and budget skills
- Master’s degree or equivalent experience in international development or related subject
- At least 5 years of experience working in grants management and business development, ideally in a humanitarian and development context
- At least 3 years of experience leading M&E functions within a humanitarian organization
- Sound knowledge of donor regulations both humanitarian and development donors (in particular ECHO, OFDA, BPRM, UN agencies, DFID, EU, USAID, World Bank)
- Good communicator with strong organizational, time management and analytical skills
- Excellent inter-personal, cultural and diplomatic skills
- Working in a Non-governmental organization will be an added advantage.
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC is an equal opportunity employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
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Requisition ID: req8568
Employment Category: Regular
Open to Expatriates: No
Reporting to the Senior Health Coordinator WISH the WISH Data Analyst will fulfil the Technical Unit goal of increasing quality, quantity and usage of WISH project data at the Technical Unit and in the 4 WISH implementing countries namely – Ethiopia, Uganda, South Sudan and Somalia. They will ensure the creation and maintenance of accurate, up to date data sets relevant to IRC’s work across the WISH project. A significant focus will be working with COMET- The IRC’s data management system and WISH DHIS2 – The WISH project data platforms. Both are DHIS 2 based platforms. The role will be responsible for WISH project data management as well as management and use of the WISH Indicator Tracking tool at regional and country level. The position will also ensure that systems and tools are in place to support quality data capture, analysis and data use for project decision making that are in line with the IRC good and great standards. The data analyst will also take an active role in supporting adaptive project management through active participation in learning and work planning meetings.
Data Administration, Analysis, and Delivery
Data Quality and Systems
- Track and respond to requests for data from IRC information systems
- Extract and clean “raw” data from IRC systems, to prepare for aggregation and analysis, with a particular emphasis on COMET and OTIS
- Clean and analyse program datasets in Excel, COMET and WISH (DHIS2) and other data sources
- Support development of data products to deliver data to stakeholders including regional WISH team and country leadership
- Facilitate learning sessions on data products, data quality and reporting functionality, including guiding users towards “self-service” solutions.
- Build visualizations and/or dashboards to communicate key data points and analysis to regional and country program users
- Collect, analyse, clean and compile Monthly WISH data from county programs.
- Work with colleagues across the IRC to ensure accuracy of reference and master data within information systems
- Development, maintenance and tracking of the indicator tracking tool for WISH and ensure that it informs decision making
- Develop and refine processes to monitor quality of data entry; for data that is missing, inaccurate or out-of-date and propose steps to remedy in collaboration with stakeholders
- Support development and maintenance of training and learning materials on the IRC’s data systems
- Support analysis of data needs, quality issues, and system improvements to drive improved data quality and use
- Timely submission of donor Data reports
- Conduct periodic data quality audits in collaboration with the RMAC and Country colleagues and follow up on action planning items
- Work flexibly within the Regional Measurement Unit team to support other areas of work relevant for WISH
- Support WISH Hub needs on data and data quality including ensuring timely submission of data requests
- Participate in the Project cycle meetings to improve overall project monitoring
- Support provision of data for documentation of evidence and learning working closely with the WISH Evidence and Learning Manager.
- Bachelor’s degree, preferably in a related field (Economics, Statistics, Administration, International Affairs, Social Work, etc.) - or equivalent
- 4 years related work experience desirable; familiarity with low resource or emergency contexts a plus
- Experience in data analysis to reproductive health programs
- Familiarity with low resource or humanitarian contexts a plus.
- Professional proficiency in English required
- High quality Excel skills; experience with data cleaning an advantage
- Competency in quantitative and qualitative data analysis software (ex: SPSS or Stata, Epi Info, Atlas ti) and presentation (DHIS2, Power BI, GIS)
- Ability to problem solve and focus on solutions
- Exceptional attention to detail
- Curiosity; a desire to dig deep and understand why
- Strong communication skills and ability to ask questions
- Desire to build capacity and improve data quality
- Excellent organizational skills: ability to determine priorities and meet deadlines
- Flexible work attitude, proactive and ability to work in a diverse team environment
- Familiarity with data management systems an advantage
- Ability to independently and proactively with minimum day-to-day oversight
- Strong interpersonal skills, self-motivated and result-driven, with ability to effectively build and manage networks and relationships for program promotion and issue-resolution
- Standard office environment
- Occasional travel to WISH countries