Vacancies at World Vision Kenya

Duties and Responsibilities:

Technical Leadership and Program Implementation

• Provide technical leadership to the THRIVE Project to ensure integration of gender and inclusion in program interventions focused on economic empowerment and social/behaviour change such as World Vision’s Empowered Worldview, Savings for Transformation (S4T), iMSD, and FAST. (Eighty percent [80%] of LOE will be dedicated to the THRIVE program, and 20% to Regreening for the Future and Kenya Water Towers projects.)
• Lead development and implementation of GEDSI integration for program team and partners across the different project outcomes and contexts.
• Develop practical training materials and references according to local context and conduct relevant Gender Equality, Disability and Social Inclusion training sessions for staff, partners, local authorities, and other stakeholders.
• Oversee project staff capacity development on GEDSI and equip them with skills to address GEDSI issues within the THRIVE Program.
• Provide quality assurance for GEDSI project model implementation, in accordance to WV Kenya’s NO Strategy and WVI GEDSI Theory of Change.
• Promote gender and social inclusion to ensure that vulnerable populations –particularly women, youth, persons with disabilities-  are engaging with project structures for THIRVE and the Regreening for the Future and Kenya Towers Projects. Disability Inclusion in project approaches, tools, and information to meet the needs of persons with disabilities.

Monitoring, Evaluation Accountability, Learning and Innovation

• Conduct GEDSI assessments and reviews to assess ways to continually target involvement of vulnerable groups targeted under the 3 projects (80% LOE -THRIVE, 20% to Regreening and Kenya Water Towers projects)
• Integrate gender equality considerations in Results-Based Management monitoring and reporting methods
• Develop tools, frameworks and resources to enable better GEDSI integration in the Project
• Track and report against GEDSI indicators and disaggregate data by sex, age, and disability to analyse results within each domain.
• Lead the capacity building initiatives of communities and partners on monitoring and ensure participatory data collection for THRIVE.
• Review and provide technical feedback on results and project reports to donors in order to ensure quality and full compliance with GEDSI policies and progress towards achieving gender equality and disability inclusion and social inclusion.
• Identify successful practices in the project that can be showcased in publications, communication materials and conferences
• Prepare communications materials that highlight the Project’s GEDSI programming, successes and lessons learnt
• Provide opportunities for capacity building to the program team in consultation with GEDSI Advisor and P&C to ensure proper technical, managerial and personal development, as well as maintenance of an inclusive work environment.

Engagement Networking and Advocacy

• Represent the project in stakeholder meetings at County, National and International levels in collaboration with the Regional manager/County and National coordinators (80% LOE to THRIVE, 20% to Regreening for the Future and Kenya Water Towers projects).

• Work with relevant Government Ministries for technical direction and leveraging of resources to support gender mainstreaming interventions in the project area.
• In collaboration with other actors, assist in developing initiatives to ensure regular and consistent advocacy on gender concerns
• Strengthen linkages between the Project and other WVK programs
• Ensure program representation in key strategic Gender and social Inclusion technical working groups and forums at the county and national level
• Actively participate in the Project meetings, and other WVK forums and meetings as appropriate
• Spearhead learning forums to profile, communicate and ensure adoption of promising practices
• Contribute to engagement, publications, to communicate program progress and successes
• Advocate for policy translation, position papers and influence to county plans

Other Duties

• Perform any other duties as may be assigned by the supervisor or designee from time to time;
• Participate and contribute to committees and task forces as and when required.

Required Professional Experience

• Ability to build capacity of staff on relevant technical fields;
• Ability to take initiative, solve complex problems, exercise independent judgment;
• Ability to work with minimum supervision;
• A team player, capable of building staff and partners in economic development activities 
• Cross-cultural sensitivity, and emotional maturity
• Ability to maintain performance expectations in diverse cultural contexts and;
• Excellent English communication skills (both oral and written).

Required Education, training, license, registration, and certification

• A degree in social sciences such as Social Work, Gender Studies, Development Studies, Community Development, International Studies, Sociology or their equivalent with specialization in Environment and Natural Resource Management.
• At least 4 years’ experience in Gender and/or Disability and/or Social Inclusion programming with evidence of successful program implementation
• An understanding of Human Rights and specifically Women and Child rights including CEDAW and Social Justice Issues and gender equity.
• Demonstrated ability to ensure gender integration in project design, implementation and M&E.
• Effective English oral and written communication skills; ability to interact professionally in English.
• Good understanding, Gender, disability and social inclusion, priorities, approaches, standards and guidelines/ international best practices.
• Proven track record as a staff and community trainer and capacity builder in Community/Social Development

Preferred Knowledge and Qualifications

• Results oriented with performance-based management knowledge skills;
• Strong budgetary and financial management skills;
• Good interpersonal, organizational management and negotiation skills;
• Computer literate in Office Suite (word, excel, access, project etc) and PC based Socio-Economic Analysis Tool e.g. SPSS and;
• Proven track record in engaging with government ministries and other stakeholders.
• Demonstrated analytical and advocacy skills on human development issues especially with regard to policy advocacy in line with CEDAW and CRPD;
• Ability to work under pressure and with multi-disciplinary and multi-cultural teams
• Good interpersonal and organizational skills with management experience an added advantage;
• Experience in proposal development and effective engagements at all levels.

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KEY RESPONSIBILITES:

Leadership

• Support & contribute Regional SCM Director in developing strategies, business plans, projects plan, etc.
• Provide ongoing updates on the regional performance in Supply Chain to the RSCM Director and other relevant stakeholders.
• Provide input to global policies, guidelines and standards relating to supply chain, enterprise risk and compliance and in contextualizing and implementing these within the region.
• Be the expert on market dynamics, the supply base and regulatory framework by country and for the region as a whole to ensure supply strategies are in place, tailored and optimize.
• Involve in the Procurement HoD/senior buyer selection process e.g. interview process, review technical assessment. etc. and review the operating models. 
• Provide technicality aspect and support in emergency and fragile contexts to ensure the seamless supply chain operation despite the geographic size and market complexity, challenging environment in the region.
• Demonstrate and practice servant and spiritual leadership and be a role model for the staff team, peers and others.
• Lead in Strategic sourcing, effective contract management, supplier- relationship management, elimination of variation and wastes and focusing on continuous process improvement to create procurement process improvements.

Capacity Development

• Facilitate / support FO SCM Teams’ capacity assessments (including FO Supply Chain Leads’ as required) in identifying capacity gaps and replicate the same for the FO Teams with the FO SCM Heads.
• Draft capacity building plans, identify capacity building opportunities and conduct / promote training for FO SCM and RO Team and Coordinate professional and personal development of FO SCM staff through effective orientation, training and on job coaching.
• Orient and / or train FO SCM teams and other WVI Departments including Regional Office on WVI Procurement Policies, Processes, and Systems/ Tool.
• Conduct the technical sessions to FOs SCM based on the request from FOs or planned activities from the Region as a part of capacity building.
• Provide insights in finalizing RSCM inputs on the performance of the FO Supply Chain Managers through performance reviews, frequent conversations and other methods as appropriate. Be courageous in providing coaching or feedback for continuous performance improvement.
• In partnership with the RSCMD and FO leadership provide strong support to the FO SCM departments ensuring talented and motivated staff are hired, retained and developed, providing efficient delivery of SCM services and programs.

​​​​​​​Strategic Sourcing

• Strategic sourcing, effective contract management, supplier- relationship management, elimination of variation and wastes and focusing on continuous process improvement to create procurement process improvement.
• Support RSCMD to establish regional SCM strategies and deliver of SCM activities across the region and FO’s leading to optimal service, product supply, inventory management, best value for money, while mitigating risk and establishing WV SCM as a competitive driver with donor recognition.
• Develop and implement annual regional sourcing plans as part of multi-year plan for the region and each FO insuring GC and RO contracts are leveraged where they provide best overall value
•  Ensuring best value for money at the program level through on going strategic sourcing efforts, including continuous market analysis, supplier performance evaluation, and leveraging economies of scale. This involves aligning procurement decisions with programmatic needs, negotiating favourable terms, and fostering long-term supplier partnerships to drive cost-efficiency, quality, and sustainability across the supply chain.
• Building market intelligence through ongoing market assessments to understand and respond to supply risk, cost, fluctuating financial market
• Leveraging demand and spend across all countries to drive the best overall value through regional and FO contracts.
• Quarterly procurement plan updates and adjustments based on changing actual demand to ensure supply continuity, minimize stockouts and align sourcing strategies with evolving programmatic needs.
• Standardization and categorization of WV supplies and commodity-specific projects towards achieving strategic buying.
• Develop, manage and negotiate the Regional and FO contracts to include suppliers, consultants and construction works.
• Leading and setting negotiation strategy for long term and major expenditure contracts
• Management of supplier performance against contractual terms, conditions and deliverables
• Compliance to local laws and regulations
• Contract amendments as needed
• Minimizing risk and exposure to WV
• Plan and coordinate departmental meetings to review status of tasks and update Senior Management Team on the progress of the departments’ functions Lead monthly appropriate review meeting to address open procurement issues/performance and provide solution.

Stewardship, Supply Chain Initiatives & Innovation

• Review existing systems & tools, capacity-building approaches, communication platforms, etc. and continually develop them to improve the service level to FOs and other stakeholders.     
• Lead areas of improvement in terms of process efficiency, cost reduction, SCM quality improvement, etc. in the engagements with FOs in process walk-throughs, routine reviews, exceptions handling and pre-reviews of global initiatives.
• Develop internal and external best practices (from cross regions/FOs, like-minded organizations, SCM researchers, SCM professional bodies, etc.) to blend with Regional SCM Operations in increasing functional outcomes.
• Lead / Co-lead Global / Regional / FO process improvement, business model designs, pilots (system and tool-related), etc. initiatives.
• Take a lead role in coordinating/leading multi-country complex procurements in normal and emergency setting.
• Identify regional and country Supply Chain strengths, weaknesses, opportunities and threats (SWOT) through market analysis, operational assessments, regional procurement and contracting capacity and develop action plans in partnership with global, regional and country staff accordingly.
• Provide inputs to develop and to change a core set of metrics to measure, assess Supply Chain efficiency and success in the country programs.
• Facilitate/support FOs in Defining the targeted change, analyse the current state, designing the project plan, Execution and conducting Post-Implementation-Reviews of FO improvement initiatives.
• Verify that country office Supply Chain policies are appropriate, documented, disseminated and required monitoring processes are effective.
• Ensure effective and cost efficient SCM processes, measures and controls are in place in the FO’s and provide analysis, benchmarks and recommendations for determining effective resource utilization across RO/FO SCM.

Quality Assurance and Risk Management

• In partnership with WV Legal, ensure that contracting practices within a country are as effective as possible, ensure supply is assured from quality suppliers and risk to WVI is mitigated and compliance with local law.
• Provide inputs in developing risk identification & assessment tools, registers and other tools and assess both Regional and FOs SCM-related risks, and coordinate with FOs in implementing the mitigation plans.
• Provide inputs for better coordination with Regional Audit for pre / during / post audit in identifying SCM risks and non-compliances to take mitigation measures. 
• Monitor adherence to control measures and compliance with WV supply chain policies and guidelines.
• Escalate any form of breach of controls, frauds, non-compliance, or misappropriation of WV funds and assets related to SCM identified during the monitoring process.
• Facilitate to implementation of agreed audit recommendations and process improvement memos in the procurement process and update the management.

Strategic Partnering (Internal & External)

• Develop strong networks internally (FOs, other Regions, GAM, DMT, SO’s, DMT and other partnership entities) and externally (other NGOs, Supplier Networks, Logistics Cluster) through effective communications, and relationships and twin citizenship.
• Participate and actively contribute in Global/Regional/FO forums, working groups and networks related to Supply Chain as deemed necessary by regional & global leadership and also be a voice for FOs.
• Networking with like-minded organizations, research & academic institutions, professional bodies, etc. for sharing expertise, resources, mutual learning and new knowledge development.
• Clearly articulate to all stakeholders including external vendors and WV service providers WV’s policy where required to ensure integrity in our practices

General

• Support Christian activities that enrich and develop mutual growth in Christ.
• Perform any other tasks assigned by Line Manager, Functional Manager.

KNOWLEDGE, SKILL AND EXPERIENCE

Required Education, training, license, registration, and/or Certification

• Master’s Degree in Supply Chain Management, Procurement, Engineering, or Business Administration.
• CIPS Level 6.
• Degree in Supply Chain Management, Bachelor of Commerce, Business Administration, or equivalent.
• Supply Chain Management Certificates and Membership with recognized Supply Chain Institutes.

Required Professional Experience

• A minimum of eight (8) years NGO/ Corporate of progressively responsible experience in procurement, contracts management, stakeholder engagements, contracts administration and/or logistics, of which five (5) years of experience directly related to first-hand procurement and/or contracting is required.
• 5 years’ experience in technical leadership role and experience in managing staff.

Required Language(s)

• Fluency in English

Required travel and/or work environment accommodations

• 30% travel to FOs, WV offices is expected.
• Coordinating a virtual, dispersed regional teams.

Preferred Experience, Knowledge and/or other Qualifications

• Knowledge of Humanitarian Emergency Affairs
• Knowledge of developing Dashboard using Excel or PBI
• Thorough understanding of Principles Manual and demonstrated competence in supply chain spend management systems such as: Coupa
• Strong analytical, organizational, problem solving, time management and cross-cultural skills
• A proven track record of delivering consistent, quality results with accountability and integrity.
• Ability to cope under significant pressure
• Ability to deliver projects on time
• Ability to maintain effective working relationships
• Ability to communicate and negotiate with key internal and external stakeholders
• Familiar with NGO donor supply chain trends