The World Health Organization is a specialized agency of the United Nations that is concerned with international public health. It was established on 7 April 1948, headquartered in Geneva, Switzerland.
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DESCRIPTION OF DUTIES
Under the general supervision of the Operations Officer, the incumbent performs the following functions:
Travel management
- Ensure that all travel itineraries are approved by the Operations Officer;
- Ensure compliance with the Travel Policy;
- Assist in the production of reports, statistics, and/or information material on travel when required;
- Serve as back up to the team members in similar or different positions within the WCO.
Protocol
- Assist in the preparation and organisation of protocol aspects of official events held between the WCO and AFRO region official delegations;
- Assist in the coordination of formalities at arrival and departure of the WCO official visitors, WRs and missions, and special invitees at the airport;
- Ensure required logistic arrangements during the travel of the WR, in collaboration with WR’s Assistant;
- Coordinate the protocol activities during the WCO country missions and other official events; Provide updates to the WR’s Office on the diplomatic directory, as changes come to incumbent’s attention in the course of his/her work;
- Assist in facilitating contacts with Embassies’ protocol services, International agencies in WCO and Ministries;
- Assist in facilitating contacts with UNON-based Host Country Services Unit for protocol services required by staff members arriving at the duty station. Perform other related responsibilities as assigned, including replacing and backstopping for others as required
Fleet management
- Coordinate and provides sound transport management service in WHO country office;
- Assess the transport need and develops transport plan to ensure availability of transport for the planned activities of WHO country office;
- Monitor the movement of WHO vehicles in accordance with the rules and the regulation of WHO;
- Manage the inventory of WHO vehicles and ensures that the vehicles are road worthy;
- Act as focal point with external contractors for vehicle maintenance; evaluates the quality of maintenance conducted on WHO vehicles and provides technical advice when required;
- Ensure proper management of radio HF and VHF communication network- Follows up the process of annual inspection and insurance policy for all WCO vehicles;
- Assist in the production of reports, statistics, and/or information material when required.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education with training of general administrative practices with focus on Logistics, Procurement and Travel practices, theories and procedures.
Desirable: Training in logistics, supplies/procurement and travel would be an asset. Working experience With WHO/UN and/or other INGO/Multi national organizations.
Experience
Essential: At least 8 years progressive working experience in administrative positions preferably with several years experience in the UN/INGO/Multi national organizations
Desirable: Experience in other areas such as Programme Management would be an asset.
Skills
Work requires maintaining up to date knowledge on any changes to the standard operating procedures. The incumbent is also expected to maintain computer skills including skills Global Management System, to the standard of the Organization by self study or in-house training. Knowledge of WHO rules, regulations, policies and practices would be an asset.
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing result
- Ensuring the effective use of resources
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Expert knowledge of Local Language
Closing Date: Mar 12, 2022, 1:59:00 AM
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DESCRIPTION OF DUTIES
Under the general supervision of the cluster lead, the incumbent performs the following functions:
- Initiate correspondence projects on the orientation of Program Managers; finalize them in accordance with WHO and departmental styles and check language, grammar and accuracy before submission for approval and signature;
- Organize the administrative preparation of internal and external meetings, including the preparation of business plans and financial commitment documents in GSM / Oracle, letters of invitation, cost estimates and travel requests; assist in the preparation of documents; sending materials and liaising with participants and others involved;
- Analyze correspondence and requests received, highlight incoming documents and attach background information and identify areas requiring action by Program Managers, drawing attention to important issues. Schedule meetings of Program Administrators, according to schedules and needs; take minutes of meetings and follow up on issues requiring action to ensure prompt response to WHO requests;
- Obtain information documents for meetings, seminars, workshops, etc. which Program Administrators take part in, verify their availability and ensure that they have the appropriate information files and documents;
- Ensure that technical reports and documents are conform to WHO standards, rules, practices, procedures and editing style and correct them as necessary prior to submission to the Representative’s signature;
- Use appropriate monitoring tools, monitor and ensure deadlines are met, and correspondence and requests are analyzed and processed as soon as possible;
- Use GSM to prepare travel plans and travel requests for official travel by Program Administrators. Make airline and hotel reservations, prepare travel records, and handle other related matters upon request;
- Track the implementation of missions’ recommendations;
- Perform other related duties as required or directed, including support to the Administration and the Representative’s Office.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in secretarial studies or office administration.
Desirable: University Degree Public Administration or Business Administration, or related fields from a recognized institution. Training in secretarial Studies and/or office administration
Experience
Essential: At least 5 years progressive working experience in an administrative role with international organizations.
Desirable: Working experience with WHO/UN as in an administrative role.
Skills
The incumbent will demonstrate mastery; actualize his knowledge in the use of modern office technology through internal courses, on the job or self-training. He / she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in Country Office, organic group and WHO, to be able to brief and explain procedures to other members Staff.
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing result
- Ensuring the effective use of resources
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Expert knowledge of Local Language.
Closing Date: Feb 24, 2022, 1:59:00 AM
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DESCRIPTION OF DUTIES
Under the general supervision of the Operations Officer, the incumbent performs the following functions:
GENERAL
- Oversee and monitor the information flow of the office of the OO screening, sorting, analysing, and identifying areas requiring action by the OO;
- Coordinate and monitor office space requirements in liaison with relevant units as required.
- Make administrative arrangements for OO’s activities including preparation of various obligating documentation in GSM related to procurement of goods and services, including receipt, payment, and inventory requirements;
- Monitor implementation of recommendations from the CSU’s meetings;
- Disseminate information on administrative procedures to all staff in the team/department and assist staff in adhering to WHO administrative procedures;
- Maintain OO’s agenda and calendar by scheduling meetings and/or rescheduling owing to disruption by unforeseen events, redirects callers as necessary;
- Work closely with the OO to ensure that requests for approval regarding workplan activities are raised on a timely and proactive manner in accordance with the laid down procedures while maintaining necessary and close liaison with the Programme Officers, Finance, and Procurement teams for timely execution;
- Ensure effective and timely follow up on requests for information, briefings, and other actions, emanating from the office of the OO, liaising with units/teams, as appropriate;
CORRESPONDENCE
- Draft general or administrative correspondence on own initiative or on the basis of instructions; finalize correspondence/reports for signature/clearance;
- Verify that outgoing correspondence is presented in accordance with WHO and department styles and checking language, grammar, and accuracy prior to submitting for signature and clearance;
- Analyze incoming correspondence and requests in the light of background material, instructions, policies and precedents, researching, obtaining and attaching background information and identify areas requiring action by OO drawing attention to specific items;
- Ensure that technical reports and documents are in line with WHO standards, rules, practices and procedures, editing and correcting them as necessary prior to their submission for signature or clearance of relevant authority;
- Using appropriate tracking tools, follow-up on and ensure that target dates and deadlines are met, and that correspondence and queries are responded to in a timely manner.
HUMAN RESOURCES
- Monitor leave and attendance records, as required.
INFORMATION MANAGEMENT
- In close collaboration with other support staff, create and/or maintain filing systems; continual review of filing system to ensure information is up to date and effectively and efficiently used;
- Obtain documents and information from in-house and external sources as required; perform information searches (library, internet) as requested;
- Coordinate compilation of technical documents requested of and provided by professional staff, to ensure they are logically compiled, formatted, and assembled to facilitate the work of the Operations Officer.
MEETING ADMINISTRATION
- Arrange, coordinate and lead administrative preparation for meetings, seminars, workshops, including: preparing event plans in GSM/Oracle, letters of invitation, cost estimates and travel requests; assisting with preparation of documents; dispatching of materials and liaising with participants and others involved;
- Prepare presentations using PowerPoint and other software packages on own initiative or on the basis of instructions;
- Schedule team/departmental meetings, according to schedules and need; taking minutes and following up on action points to ensure timely response to the requests of the WHO and preparation of minutes;
- Obtain briefing and background materials for meetings, seminars, workshops, etc. to be attended by the team’s professional staff, checking their availability and ensuring they have the appropriate briefing files and documents.
TRAVEL
- Using GSM/Oracle, prepare travel requests for official WHO travel. Make flight and hotel reservations, prepare travel files and deal with other related matters as requested or on own initiative.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in secretarial studies or office administration.
Desirable: Degree/Diploma in Secretarial Studies or Office Administration or Business Administration, or related fields from a recognized institution. Training in secretarial Studies and/or office administration
Experience
Essential: At least 8 years progressive working experience in executive assistant and secretarial role with international organizations.
Desirable: Working experience with WHO/UN as an executive assistant. Relevant experience with other international or multi-national organizations.
Skills
The incumbent maintains and updates proficiency in the use of modern office technology through of in-house courses, on-the-job training or self-training. He/she keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department, the cluster and WHO, to be able to brief others and explain procedures
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing result
- Ensuring the effective use of resources
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Expert knowledge of Local Language.
Closing Date: Feb 24, 2022, 1:59:00 AM
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DESCRIPTION OF DUTIES
Under the supervision of the Comm & Non-Comm Disease Team Leader and guidance of the WR, the incumbent will perform the following duties:
- Provide strategic and technical support for the development of health sector HIV policies, guidelines and plans for HIV prevention treatment and care, while ensuring specific attention to children, pregnant and lactating women, key populations as well as patients with co-infections, (TB, Hepatitis B and C and other co-infections) and ensuring programmatic coordination with TB, Hepatitis and STIs programmes to promote synergies and efficiencies.
- Assess the epidemiological and programmatic situation through analyzing programmatic, consumption and surveillance data, as well as triangulation of data sets in order to ensure, at all times, a good understanding of the HIV situation at national and sub-national levels. Support programmatic operational research and country contribution to the global AIDS monitoring structure.
- Assess the epidemiological and programmatic situation through analyzing programmatic, consumption and surveillance data, as well as triangulation of data sets in order to ensure, at all times, a good understanding of the HEP and STI situation at national and sub-national levels.
- Support the development of operational plans and translation of normative guidance from WHO and partners into actions and activities and enable progressive realization.
- Support the development of patient-centered approach in areas of linkages and retention to care and related strategies.
- Provide technical support for the implementation and monitoring of the HIV, HEP and STI programme(s) performance, by supporting the establishment of a joint government-led platform for real-time monitoring of progress at national and decentralized level and also conducting periodic programme reviews and supporting the use of data for decision-making at all levels of the health system for the resolution of policy and implementation bottlenecks, including through capacity building activities.
- Mobilize and support effective use of resources through effective implementation of priority activities, in particular those supported through the Global Fund for AIDS, Tuberculosis and Malaria; support preparation of documents for various purposes including donor proposals and reports.
- Strengthen collaboration with international and national technical and funding partners including technical institutions, financial institutions and bilateral donors.
- Actively promote harmonization and integration of HIV programming with overall health systems especially in the areas of disease surveillance, integrated people-centered care delivery, legislation and regulations including drug regulatory policies, social protection and health care financing to strengthen and sustain HIV control.
- Support the MoHS to ensure effective coordination of the members of health sector (including community actors, academia, private sector) and to promote the leadership of the sector within the multisectoral coordination of the national response led by the NAS.
- Support the development, implementation, monitoring and review of the Joint UN Team on AIDS plan of action in addition to ensure that HIV/AIDS, Hepatitis and TB are mainstreamed in the United Nations Assistance Development Framework (UNDAF).
- Work with the MoHS and partners to facilitate dialogue and elevate the profile and visibility of HIV, HEP and STIs control activities at national and local levels.
- Liaise with the WHO Regional Office and headquarters in providing technical support to the HIV, HEP and STIs Programme.
- Perform any other duties as requested by supervisors.
REQUIRED QUALIFICATIONS
Education
Essential: First university degree in University degree in Medicine or public health from an accredited/recognized institute
Desirable: Advanced degree in Epidemiology or Public Health, post-graduate degree or training in communicable diseases, Proficiency in at least one statistical/ epidemiological analysis package such as Epi Info or Stata
Experience
Essential: At least five (5) years experience in HIV, HEP or STIs control at national or subnational level in developing countries. Practical experience in programme review and strategic plan development. Experience in program management at national and provincial level.
Desirable: Working experience with the WHO or other international experience would be an asset. A minimum of 3 years of working experience in large public health projects. Familiarity with Global Fund Policies & Procedures; Clinical experience in HIV treatment and care, including pediatric care and treatment; Experience with key populations programming, HIV programmes and health systems strengthening approaches
Skills
- Extensive knowledge and experience in HIV prevention and control programming and implementation. Proven experience in HIV technical and programme management at country level.
- Knowledge of Viral Hepatitis and STI Programming.
- Knowledge of the Kenya health system – management and strategic planning at national level.
- Ability to develop and facilitate the development of HIV guidelines and effectively monitor progress in use of guidelines.
- Excellent interpersonal skills with ability to cooperate and negotiate with technical and funding agencies, and to establish and maintain effective working relationships with all levels of staff.
- Experience with Global Fund proposal development, grant management and implementation processes.
- Excellent communication skills, including presentation skills, ability to write strategically and speak clearly
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing result
- Ensuring the effective use of resources
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Expert knowledge of Local Language.
Closing Date: Feb 24, 2022, 1:59:00 AM
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DESCRIPTION OF DUTIES
Under the general supervision of the budget and finance officer and general guidance of the Operations Officer, the incumbent performs the following functions:
- Input/update work plans including planned costs in GSM; Initiate setting up of HR plans, identify and include positions in HR plans, update position parameters and submit for approval
- Initiate mapping of positions to task and awards; Complete Award Activation, Distribution and Amendment requests
- Raise or revise work plan funding requests; Develop/revise award budgets;
- Monitor expenditures against award budgets, project funding, award distributions and PB allocations;
- Identify and process necessary revisions to expenditures, award budgets and project funding
- Monitor and review staff costs in occupied and vacant positions;
- Follow up on cancellation of encumbrances in relation to travel costs and procurement of goods and services (refer to accounting instruction 45)
- Perform budget analysis and produce budget and award reports;
- Contribute to the reporting on performance assessment.
- Achievement Activities Include: Timely and high-quality output and results to support the achievement of the objectives of the unit and enable effective program implementation in the region
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary education or equivalent technical training or commercial education with specialization in accounting, budgeting or finance.
Desirable:Diploma or higher education in accounting or finance.
Experience
Essential: At least 8 years of experience in in finance, Budgeting and/or accounting activities.
Desirable: Working experience with the WHO in an administrative cluster. Experience in other areas such as Administration, Program Management, and Procurement
Skills
Ability to plan, organize, coordinate and implement inputs from several sources; to express ideas clearly and concisely, both orally and in writing; to conceptualize and carry out tasks with little supervision; to provide financial analytical reports, using appropriate software; to interpret financial rules and regulations; and to establish and maintain effective working relationships with people of different national and cultural backgrounds
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Producing result
- Ensuring the effective use of resources
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Expert knowledge of Local Language
Closing Date: Feb 16, 2022, 1:59:00 AM
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DESCRIPTION OF DUTIES
Under the supervision of the Program Management Officer and guidance of the WR, the incumbent will perform the following duties:
- Conduct media relations in consultation with supervisor, technical units and country office as appropriate this involves proactively pitching stories about key public health issues and the Organization’s work, arranging interviews and responding to requests in an accurate and timely manner.
- Monitor WHO’s exposure in traditional and social media and produce a daily media monitoring report distributed to staff, including systematic monitoring of pick-up of stories WHO has pitched.
- Maintain and update the regional media list and profiles of key reporters.
- Assist with planning and staging news conferences, campaign and advocacy events;
- Draft, coordinate clearance and support dissemination of communication and advocacy materials;
- Act as back-up when needed to update the home page of the WHO Kenya website and social media accounts;
- Serve as focal point for internal communications in WHO Kenya, including drafting stories and maintaining the calendar for the WHO Kenya Intranet and day-to-day coordination of internal social media;
- Provide support to the Country Representative (WR), cluster leaders and other programme officers in planning and developing relevant information and communications products.
- Promote WHO country office work by enhancing WHO visibility through implementation of creative, strategic corporate communications campaign plans, compilation and finalization of the WCO annual report etc.
- Assist with resource mobilization efforts through packaging and disseminating key contributions of country office with outstanding results that foster realization of WHO’s mandate on the website and brochures.
- Provide technical support for crisis management (e.g. outbreak response) and empower communication skills for capacity building on strategic communications, interpersonal communication, media programming, public relations and social mapping.
- Development of IEC materials and produce visibility materials which included brochures, calendars, banners, posters, factsheets etc. for showcasing WHO country office to donors, partners and other stakeholders.
- Oversee the design, editorial content of the WHO country office website, ensuring that the website remains relevant and content regularly updated.
- Draft press releases, speeches and talking points for WR and ensure print and electronic media coverage for major WHO celebration days and high-profile activities
- Proactively identify opportunities and liaise with national and international media and, in close liaison with field offices, plan and organize regular and ad-hoc briefings e.g. press conferences, breakfast meetings, report launches and press conferences.
- Monitor international and regional media, and regularly update WHO staff of any media coverage relevant to their work.
- Facilitate effective internal communication and staff engagement. –
- Take photographs of key WHO events, activities as well as of key health programmes for use on the country and regional websites as photo stories, as well as on social media.
- Research and write feature stories and messages, ideally bringing in a human element from real life experiences
- Implement other activities as directed by the Communications Officer and WHO Country Representative
REQUIRED QUALIFICATIONS
Education
Essential: A first university degree in communication, journalism, political science or international relations or related field from an accredited/recognized institute.
Desirable: Formal qualification in public health. Courses in communication techniques such as graphic design, visual language and in the use of social media.
Experience
Essential: At least two years’ related experience in communication and/or advocacy, part of which supporting humanitarian emergency or health outbreak response and recovery activities. Proven experience in writing advocacy documents and in the production of communication material.
Desirable: Prior working experience with WHO/UN or with an international nongovernmental organization. Experience in organizing advocacy campaigns. Experience in managing publishing processes.
Skills
- Proven skills in the development and implementation of communication/media products and tactics;
- Excellent interpersonal skills complemented by the ability to conceptualize ideas and advocate consensus;
- Excellent presentation skills;
- Ability to “think out of the box” and to make innovative proposals as related to communication;
- Knowledge or understanding of WHO mandate and goals
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Ensuring the effective use of resources
- Driving the Organizations Position in Health Leadership
Use of Language Skills
Essential: Expert knowledge of English.
Desirable: Expert knowledge of Local Language.
Feb 24, 2022, 1:59:00 AM
Method of Application
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