HR Assistant at Startup Lions

Job Description

• Maintaining accurate and up-to-date employee records, both digital and physical.
• Supporting recruitment and onboarding processes, including vacancy administration, interview coordination, documentation, and employee induction.
• Supporting preparation and processing of monthly payroll and ensuring employee information and payroll inputs are accurate and complete.
• Assisting with leave, attendance, staff movements, contracts, and other routine employee records.
• Supporting the administration of HR policies, procedures, and employee welfare initiatives.
• Preparing HR reports, staff lists, schedules, and other HR-related documentation.
• Supporting statutory HR administration and maintaining relevant employee records.
• Assisting with performance management, staff engagement, training, and other HR activities.
• Responding to routine employee HR queries and escalating complex matters to the appropriate HR lead.
• Supporting the effective use of HR Information Systems and other digital HR tools.
• Identifying opportunities to improve HR workflows, record management, reporting, and administrative efficiency through technology.
• Maintaining confidentiality and ensuring responsible handling of employee information.
• Performing other HR duties as assigned by the HR Lead.

Minimum qualifications

• Bachelor’s degree in Human Resource Management or a related field.
• At least 2 years of relevant experience in Human Resources, preferably within an NGO, non-profit, or donor-funded organization.
• A Higher Diploma in HRM and CHRP( part- two) will be an added advantage.
• Must be a registered member of the Institute of Human Resource Management (IHRM)
• Experience working in a multicultural and inclusive workforce.
• Good understanding of the Kenyan Labour Laws.
• Fluency in English and Kiswahili.

Core competencies & Experience

• Strong proficiency in Microsoft Office, particularly Excel.
• Experience managing digital employee records and HR documentation.
• Familiarity with HR Information Systems (HRIS) and other digital HR platforms.
• Ability to use digital tools to support payroll, HR reporting, data management, and employee records administration.
• Ability to learn and adapt to new systems and technology-enabled HR processes.
• Strong attention to detail and ability to maintain accurate HR data.
• Reliable and able to follow through on assigned tasks.
• Able to work independently while supporting the wider HR team.
• Professional and able to maintain confidentiality.
• A good communicator with strong interpersonal skills