HR Roles at Brites Management Services

Job Overview

The HR manager will oversee all aspects of human resources practices and processes in the company.

 RESPONSIBILITIES

• Take lead in all recruitment and selection process, consult department heads for their recruitment needs and develop a strategy to ensure the gaps are covered including induction of new staff.
• Manage, track and maintain a proper filing system for all HR records including recruitment, leave days, contracts of personnel, renewal of contracts, benefits, compensation etc. and confidentiality of the same observed.
• Implement and develop the HR policies and procedure ensuring all staff are aware of them.
• Manage all payroll systems, ensuring all dedications made e.g. statutory NSSF, NHIF, loans etc. and supervise salaries to staff and salary survey when needed and consulted by the NGS.
• Act as a focal point for all staff grievances related issues including disciplinary action and administer staff welfare plans.
• Conduct performance appraisals and establishing an annual training and development plan.
• Take lead in Employee related matters; liaise with branch managers to ensure staff concerns, issues and grievances are managed and handled adequately

QUALIFICATIONS AND SKILLS:

• Proven work experience as an HRM, preferable in industry with high number of low-skilled staff and employees in multiple locations or Franchises
• Organized and calm personality with high degree of accuracy and attention to detail.
• Strong skills in Microsoft Office
• Experience setting up HR systems and HR manuals
• General knowledge of various employment laws and practices and experience in handling labour relations matters
• Degree/Higher Diploma in Human Resource Management or related field.
• Member of IHRM with valid practicing certificate.
• B in KCPE and KCSE or better
• Experience: 5 years or more as an HRM

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Duties and Responsibilities

• Assisting in day today running of the HR Department
• Office admin work
• Employee recruitment- Liaising with agencies, shortlisting, scheduling interviews and interviewing
• Induction of new staff by issuing offer letters, employment contracts and job descriptions
• Contracts- Issue new contracts, renew contracts and give offer letters
• Disciplinary system – Handle all disciplinary issues by sitting in the hearings, issuing warning letters, suspension, termination and summary dismissal. Listen and solve staff conflict and grievances
• Staff files-update staff data and ensure all records are available
• Performance Management- Ensure all employees are performing as expected and conducting performance evaluation and appraisals quarterly
• Leave management- Work closely with HOD’s to ensure employees are taking their leave days as required and update accordingly
• Induction and orientation of new employees
• Create, update and maintain staff’s Job descriptions
• Conduct exit interviews for employees leaving the company
• Ensuring staff data has been documented including NSSF, NHIF and PAYE
• Managing time and attendance of the staff
• Arranging and following on staff training and development
• Checking on Occupational Health and Safety
• Ensuring that the HR operations are in compliance with the laws of Kenya and keeping abreast of the changing emerging trends.
• Updating staff data both in the files and computer
• Leave management
• Arranging and following on staff training
• Employees’ welfare

Qualifications and Experience

• Degree or Higher Diploma in Human Resources Management/ Business Management
• 2– 3 years’ experience in the same capacity in a busy organization
• Good people management skills
• Leadership and supervisory skills