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Geoid Technologies Limited is a Kenyan-based organization offering Top-notch Geospatial Solutions and Products. Over the years we have had opportunities to serve different players in the Kenyan economy, including contractors in sectors such as construction, oil, gas, and energy, Governmental Organisations, Non-governmental Organizations, Surveying companies, Agriculture companies as well as learning institutions. Our reputation can be affirmed by the diverse geospatial products and services we offer in the provision of measurement solutions for Engineering, Surveying, Construction, Outdoor Navigation, GIS, and Mapping industries from world-known and reliable manufacturers. We are the authorized dealers for Kolida Surveying Instrument, Garmin, DJI, XAG, JOUAV, AUTEL Robotics, Bosch, and Baofeng. We provide Unmanned Aerial Vehicles(UAVs), GNSS Receivers, Total Station, Theodolites, Level Machines, Marine Echo Sounders, Handheld GPS, and Accessories.
The HR Assistant And Office Administrator will support the smooth operation of the office, with a primary focus on human resources functions. This role involves managing HR-related tasks, supporting recruitment and onboarding processes, handling employee records, and assisting with HR policy implementation. Additionally, the position includes general office administration duties to ensure a productive work environment. The ideal candidate will be organized, proactive, and have excellent interpersonal skills.
Key Responsibilities
Human Resources Duties (Primary Focus)
Recruitment & Onboarding:
- Assist with recruiting processes, including posting job openings, screening resumes, and scheduling interviews.
- Coordinate the onboarding process for new employees, including preparing orientation schedules and paperwork.
- Maintain and update onboarding materials and employee handbooks.
Employee Records & Documentation:
- Maintain accurate and up-to-date employee records, including personal files, contracts, and HR documentation.
- Process and file leave applications, sick days, and other attendance records.
- Ensure compliance with data protection laws when handling employee information.
HR Policy Implementation:
- Support the CEO and management in implementing and enforcing HR policies and procedures.
- Act as a point of contact for employee inquiries regarding company policies, benefits, and HR-related issues.
- Assist in drafting HR policies and updating staff as needed.
Performance Management Support:
- Coordinate performance reviews and manage scheduling, documentation, and tracking for timely completion.
- Assist with follow-ups on individual development plans and training needs identified during reviews.
Employee Engagement & Development:
- Support initiatives for employee engagement, such as events, team-building activities, and recognition programs.
- Assist with coordinating in-house training programs and external development opportunities.
Office Administration Duties (Secondary Focus)
Office Supplies & Inventory:
- Manage office supplies, order inventory as needed, and ensure a well-maintained office environment.
- Handle vendor relationships for office-related needs, such as maintenance and supply purchases.
Meeting & Event Coordination:
- Assist in coordinating meetings, including scheduling, preparing agendas, and arranging catering and logistics.
- Help organize company events and meetings, ensuring all arrangements are efficient and cost-effective.
General Administrative Support:
- Support the CEO and management team with administrative tasks, including filing, data entry, and document preparation.
- Handle incoming calls, emails, and correspondence, directing them to appropriate parties.
Requirements
- Bachelor’s degree in Human Resource Management, Business Administration, or related field.
- Proven experience in HR support, office administration, or a similar role.
- Familiarity with HR practices, employee record-keeping, and HR software systems.
- Strong organizational skills with high attention to detail.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems is a plus.
- Ability to handle sensitive and confidential information with integrity.
Key Competencies
- Proactivity: Takes initiative and acts independently within HR responsibilities.
- Communication: Effectively conveys information and actively listens to employees’ concerns.
- Attention to Detail: Accurately manages documentation and employee records.
- Multitasking: Handles multiple HR and admin tasks efficiently.
- Empathy and Confidentiality: Shows understanding towards staff needs while maintaining confidentiality.
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