Jobs at UN-Habitat

Responsibilities

• Supports the management of UN-Habitat Archives; ensuring that records are properly stored, safe-guarded and available for reference by authorized staff members.
• Arrange and assist with transfers of records from offices to the Record center and provide retrieval services for Staff.
• Process new acquisition of records in accordance with the approved procedures and guidelines, ensuring that transferred records meet the required standards and are stored securely,
• Support the implementation of UN-Habitat Records Disposition Projects for physical and electronic records by coordinating with relevant UN-Habitat staff concerning secondary storage, ensuring proper preparation of background information.
• Implement records disposal procedures by liaising with relevant section coordinators to ensure that the disposed records are guided by the organization retention schedule, in support of disposition decisions
• Create and maintain manual accession register for transferred records to support reference, archival arrangement and descriptions.
• Participate in the appraisal and processing of legacy records according to identified records groups and series and provide relevant assistance to users regarding access to documents stored in the records Center and the Archives.
• Participate in the archival arrangement and description of records according to the agreed standards and administrative histories and provide records content analysis for purposes of series description.
• Coordinate the delivery of correspondence from UN-Habitat to UNON, Mail and Pouch Unit, and other UN offices as required, ensuring efficient and timely delivery of official mail to respective offices both internally and externally.
• Update systematically the UN-HABITAT Intranet Staff Directory, ensuring quality control and currency of the information.
• Scan and upload documents on Performance, Accrual and Accounting System (PAAS) Knowledge Resource Page as required.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Undertake any other related duty as assigned.

Education

• Completion of High school diploma or equivalent is required.

Work Experience

• A minimum of five (3) years of progressively responsible work experience in modern archives management, record keeping, library, information/knowledge management or related area is required.
• The minimum number of years of relevant experience is reduced to one (1) year for candidates who possess a first-level university degree.
• Experience with electronic record-keeping systems and content management system is required.
• At least 2 years of progressively responsible work experience with web content management is required. One (1) year or more of experience in data analytics or related area is desirable.

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Tasks:

• STDM Customization for Baidoa Municipality (1 month)
• Provide technical support in translating the questionnaire into an STDM profile that is specific to the land information requirements of Baidoa Municipality
• Support implementing partners in Baidoa in setting up and operationalizing the implementation of the tool by Baidoa Municipality.
• Support partners on resolving issues that might arise in regards to STDM implementation
• STDM Customization for Bosaso Municipality (1 month)
• Provide technical support in translating the questionnaire into an STDM profile that is specific to the land information requirements of Bosaso Municipality.
• Support implementing partners in Bosaso in setting up and operationalizing the implementation of the tool by Bosaso Municipality.
• Support partners on resolving issues that might arise in regards to STDM implementation
• STDM Core Enhancement (1 month)
• Document the core enhancements required for the STDM core in order to meet the specific needs of the Baidoa and Bosaso Municipalities’ functional requirements.
• Incorporate the priority functional enhancements into STDM core.
• Test and deploy the updated STDM core to the respective implementations in Baidoa and Bosaso municipalities.
• Support Capacity Development (1 month)
• Provide technical support to implementing partners.
• Conduct technical end-user training and awareness workshops.
• Knowledge Management and Analytical Reporting (1 month)
• Upgrade existing training and user manuals/materials to fit the respective contexts of Baidoa and Bosaso municipalities.
• Provide technical guidance in the identifying reporting requirements for the respective STDM implementations.  
• Incorporate the required scripts and templates into the respective STDM implementations. Work implies frequent interaction with the following:
• UN-Habitat ROAf
• GLTN Secretariat
• Somalia Country Programme
• Implementing partners in Somalia

Qualifications/special skills

• A first level university degree in Geography, Computer Science, Geomatics, GIS Programming and Design, or Database Programming is required.
• Seven years’ experience of Python, SQL or C++ development for desktop or web applications.
• Two years’ experience customizing and using mobile data collection tools such as (Geo) ODK, KoBo, QField or Trimble Penmap is desirable.
• Two years’ experience using QGIS for spatial analysis and data management is desirable.