Job Opportunities at UN-Habitat

Responsibilities

• Daily responsibilities will depend on the individual's background, the intern's assigned office as well as the internship period.
• Under the direct supervision of the Front Office Team, the intern will:
• Helping to design and draft podcast episodes.
• Supporting the coordination and logistics of podcast recording.
• Supporting the editing and post-production of podcast episodes.
• Drafting social media posts and broadcasts.
• Supporting the brainstorming and coordination processes behind the creation of new interactive web platforms.
• Supporting the front office team in drafting internal reports, monitoring the activities of UN-Habitat’s Communities of Practice, and drafting graphic design products.

Competencies

• Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify,and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Client orientation: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

• Applicants must at the time of application meet one of the following requirements:
• Be enrolled in a graduate school programme (second university degree or equivalent, or higher).
• Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent).
• Have graduated with Bachelor's degree, Masters, PhD or equivalent.
• Be computer literate in standard software applications (Microsoft Office).
• Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
• Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.

Preferred areas of studies:

• Journalism, Communication, Urban Geography, Creative and Writing studies, Film Production or any other related field of studies.

Work Experience

• No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
• Experience in communication using audio recording is required.
• Proficiency in computer software applications (Word, Excel, PowerPoint) is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English is required. Knowledge of another official UN language is desirable.

Closing Date: 12th October,2023.

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Responsibilities

• Human Resources Management
• Coordinates various actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. Liaises with central administration/executive services as required.
• Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
• Provides advice and answers general queries on classification procedures and processes.
• Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Monitors UMOJA staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff.
• The incumbent will be expected to take lead with the Hiring Offices for quality control of the Central Review Submissions.
• Coordinates and manages in-house training activities and liaise with UNON Staff Development Unit on the UNON provided training activities. Inform staff on training activities available and book staff on training. Maintain updated reports on staff who have attended training.
• Assists in the management of the UN-Habitat JPO programme, including the preparation of cost estimates for submission to donors. Maintain updated reports on JPOs working in UN-Habitat, providing necessary information as requested by the Supervisor and PMO.

General Administration

• Provides guidance, training and daily supervision to other general service staff in the area of responsibility.
• Responds to enquiries and in liaison with UNON as necessary, provides information and advice to staff regarding their entitlements, administrative procedures, processes and practices, conditions of service. duties and responsibilities, and entitlements under the Staff Rules and Regulations.
• Coordinates and provides support to staff members frequently both at Headquarters and in the field on issues with regard to human resources activities.
• Assists in ensuring e-Performance compliance by maintaining updated records and sending reminders to staff on the same.
• Prepares written response to queries concerning HR related matters.
• Provides general office support services: processes drafts, edits, proofreads and finalizes for signature/approval a variety of correspondence and other communications; sets up and maintains/records (electronic and paper); monitors deadlines, etc.
• Drafts routine correspondence to respond to enquiries in respect to relevant administrative and personnel matters.
• Assists with the collection and analysis of data as well as preparation of data presentations and reports for information sharing, responding to queries, knowledge management, planning and decision making.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other duties as required.

Competencies

• PROFESSIONALISM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial, and human resources rules and regulations in work situations. The ability to perform analysis, modeling and interpretation of data in support of decision-making. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
• COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• PLANNING& ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Education

• High school diploma or equivalent is required.

Work Experience

• A minimum of ten years of progressively responsible experience in human resources management, administrative services or related area is required. The minimum years of relevant experience is reduced to eight (8) for candidates who possess a first-level university degree or higher.
• Working experience with the UN system or other international organization is required.
• Work experience with PeopleSoft System such as Inspira or similar is required.
• Experience working with the Enterprise Resource Planning (ERP) system, preferably Systems Applications and Products (SAP), is desirable.
• Work experience in report writing is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.

Languages

• English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.