Internship Opportunities at The Council of Governors (CoG)

 The Internship

Unemployment in Kenya is marked by inequality and discrimination as Kenya’s youth unemployment is higher than national unemployment average. Access to gainful employment and income opportunities for young people in Kenya is hindered by lack of capital, information, and relevant skills, among Kenyans, most of who are youthful population. With the Kenyan youth facing their normal fair share of life challenges related to their age, a proper response to youth challenges needs the involvement of young people themselves in decision-making and political leadership.
Currently, there is a gap within the committee since there is no technical person dedicated to ensuring matters relating to the Youth sector are implemented. The Council is keen on ensuring that Youth issues are mainstreamed in all the operations of the Council as well as those of County Governments. As such, it is imperative that a Youth intern is brought on board to advance the Youth agenda both within the Council of Governors and in County Governments.

Job Description for the Youth Intern

• Support in the collection of information and data on the performance of County Governments in the Youth sector;
• Assist in the facilitation and monitoring of youth mainstreaming activities in the Council of Governors’ committees;
• Support in the creation of sensitization/awareness on youth programmes / projects by the County Governments;
• Support in the development of training and promotional materials in conjunction with the Gender and Education team on youth approaches;
• Continuously update and maintain an accurate data base for all the County Executive Committee Members, County Chief Officers and County Directors in charge of Youth;
• Assist in ensuring youth and youth with disabilities integration in the day-to-day activities at the Council of Governors;
• Support in the convening, coordination and minute writing during Committee meetings;
• Ensuring that all reports are written and submitted within required timelines and quality;
• Support intra and inter-agency and governmental consultations on Youth and related issues;
• Undertake research work on contemporary issues, analysis of documents and preparation of position papers, policy briefs, and success stories in the Youth sector;
• Maintain up to date records of all the decisions, agreements, reports and other documents concerning the Committee;
• Support in the analysis and review of policy and legislative frameworks in the Youth sector of concern to County Governments;
• Support the implementation of the day to day activities and programmes under the Gender, Youth, Sports, Children, Culture and Social Services Committee;
• Perform any other duty as may be assigned by the Supervisor.

Required Qualifications and Experience

• Degree in Communication, Social Sciences, Gender Studies or other related degree.
• Experience in documentation and report production for high‐level and/or technical meetings.
• Highly motivated and dynamic personality with a good degree of autonomy, eager to take initiative and capable to perform in team work.
• Full computer literacy in Microsoft Office Package suite and in the use of web browser capability.
• Knowledge and understanding of government related processes and terminologies.
• Knowledge of youth mainstreaming work in Kenya especially in policy formulation, legislation.
• Strong interpersonal skills – including but not limited to – the ability to work under pressure with restrictive timelines and to establish and maintain effective working relationships with people.
• A good understanding of devolution.
•  Good knowledge of Gender, Disability and Youth issues.
• Excellent spoken and written English skills.
• Excellent communication skills (oral, written and presentation).
• Ability to communicate effectively with people of diverse backgrounds, gender, national and cultural backgrounds.
• The ability to work under pressure.
• Attention to detail, deadlines and report writing.
• Ability to work under pressure

Supervision

The Youth Intern will be working within the Council of Governors committee on Education, Gender, Youth, Sports, Culture and Social Services Committee, supervised by and reporting to the committees’ sector lead.

Duration of service

The contract duration is six (6) months with possible extension for another six months owing to performance of the intern and availability of funds. All the statutory deductions applicable to consultants shall apply.

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Scope of Assignment

The specific duties and responsibilities will include:

• Receive mails/letters from within and outside of the Council of Governors
• Sort, cross reference, file correspondences and responses according to COG indexing plan and forward the same to the CEO for direction in file.
• Dispatch all mail and maintain tracing register while ensuring adherence to the required security protocols and confidentiality
• Maintain a structured file classification for all records for ease in retrieval and accessibility
• Assist in the indexing of records or information for easy and quick identification and retrieval.
• Monitor the Records Tracking System to ensure that each record can always be located when required and ensure that location of all files is known to avoid cases of missing files.
• Create a new file for a completely new information/subject and allocate a reference number for ease in retrieval
• Ensure proper storage and maintenance of records and files to promote longevity and ensure prompt repair or replacement of worn out files
• Monitor access to the Records Management area to safeguard the records integrity from unauthorized access.
• Trace files that have already been actioned on a weekly basis and file them back to the records office for easier retrieval in the future.
•  Assist in scanning of documents at the CEO’s office, renaming and sending to the secretaries for action by the CEO.
• Assist in circulating files after action by the CEO and filing back to the Records office after action.
• Any other duties assigned.

Reporting and Supervision

The Assignment will be task managed by the Council of Governors Administration Department, supervised by and reporting to the Records Assistant and the Director Corporate
Duration of the assignment
The internship duration is for a period of six (6) months.

Required Training and Qualifications

• Bachelor of Science in Information Sciences/ Records and Archives Management from a recognized university;
• Certificate in Computer applications.
• Digital/Electronic record keeping/management an added advantage
• Outstanding Interpersonal, analytical and communication skills;
• Ability to follow deadlines, accuracy and attention to detail;
• A high level of computer literacy and proficient in written and spoken English and Kiswahili; and
• Ability to work independently and as part of a team.