Job Openings at Aga Khan University Hospital

Job Summary

This position is required to provide planning, coordination and implementation of research activities for the AIMIX research project as well as supervision of research staff for the project. The AIMIX project (Inclusive Artificial Intelligence for Accessible Medical Imaging Across Resource-Limited Settings) is a research project that aims to develop artificial intelligence aided pregnancy screening using low-cost fetal ultrasound. The study is being conducted as a collaboration between the Aga Khan University, The Kilifi County Department of Health, University of Barcelona and other institutions.

The clinical component of the AIMIX study will involve recruitment of research participants for a series of ultrasound studies using standard and low cost ultrasound devices. Participants will also be followed up to assess pregnancy outcomes. The study will also involve extraction of ultrasound images and clinical data from hospital databases for use in the study.

The Research Specialist will also be expected to contribute scientifically to the research with a focus on social behavioral research alongside the clinical aspects of the project. This component of the study is expected to improve the project as well as to contribute academic outputs towards a PhD thesis and qualification.

The position is based at the study research sites - public health facilities in Kilifi county. The role will include local travel to other study sites (Aga Khan University, Nairobi) as well as international travel to partnering institutions.

Responsibilities

Study / Project Coordination

• Facilitate the planning process for study, launch and implementation in liaison with the project team
• Coordinate the implementation of research activities under the supervision of the PI. This will entail but not be limited to:
• Mobilization, recruitment and consenting of study participants, while working closely with the relevant government officials and community representatives at the study sites

Recruitment and Training

• Support recruitment of data collectors & other members of the research team
• Training of data collectors and other members of the research team in: Informed consent, data collection, administration of study tools, performance of study clinical procedures and follow-up of participants
• Assess performance of staff and perform refresher training when needed

Data Management

• Together with the data manager: oversee data collection activities and ensure appropriate, complete and timely entry of data that is of good quality

Reporting

• Prepare study technical reports as agreed by the Principal investigator – Ensure these are done in good time and with input from other team members
• Ensure reporting procedures (Technical and financial) are adhered to

Administrative Roles

• Ensure good management of study supplies and consumables: timely procurement and inventory management with complete documentation
• Oversee use, care and storage of study equipment to prevent damage and loss
• Ensure appropriate transport arrangements when needed

Qualifications

• A Master’s degree in any field relevant to the study areas, including Sociology, Anthropology
• A medical or public health background will be an added advantage
• Interest and aptitude to pursue doctoral level training
• Experience coordinating a health research project
• Experience supervising Research Assistants for data collection and other research activities particularly for qualitative data collection
• Experience and familiarity with quantitative and qualitative data collection, collation and analysis
• Knowledge and experience in current qualitative data analysis programs and tools
• Experience in report writing for qualitative research findings
• Theoretical knowledge and experience in designing and conducting qualitative research.
• Demonstrated practical experience and familiarity with conducting literature reviews

Closing Date: 16/03/2023

go to method of application »

Job Purpose:

To provide comprehensive administrative support to the Chief Executive Officer (CEO) by demonstrating initiative in planning, organizing and management of the office in liaison with the constituent departments of the hospital and university. This position requires a high degree of discretion and confidentiality.

Responsibilities:

• Managing the CEO calendar by effectively planning and scheduling appointments in the calendar, prepare a daily program folder containing documents related to meetings taking place on each day.   
• Organizing meetings chaired by the CEO; send out notice of meetings, agenda and other documents related to the meeting to members and ensuring all necessary logistics are in place.
• Internal and External Communication:  Ensures clear communication from the CEO’s office as well as handling correspondence by drafting, and editing letters, memos, and other correspondence as well as responding to routine inquiries.
• Responsible for coordinating all travel and accommodation logistics, both locally and international, for the CEO while working closely with the procurement department or AKU approved travel representatives.
• Create and maintain all files in the CEO’s office, in soft copy and hard copy.
• Coordinate activities and functions related to the CEO’s office by facilitating and taking responsibility for administrative aspects of planned workshops, conferences and meetings headed by the CEO.
• Ensure that all stationary items for the office are well stocked and that all office and audio-visual equipment in the office and boardroom are functional
• Manage the office petty cash.
• On behalf of the CEO, follow up all issues that are related to the office to completion by liaising with relevant departments as required to accomplish tasks.
• To work on special projects or initiatives as assigned by the CEO
• Any other duties as may be assigned. 

Qualifications and skills required:

• Bachelor’s degree in business administration  
• Proficiency in MS Office suite
• At least 5 years work experience in office administration
• Ability to prioritize and manage multiple tasks, schedules, and deadlines effectively
• Excellent verbal and written communication skills
• Maintain confidentiality and handle sensitive information with discretion
• Have attention to detail
• Able to adapt to changing priorities as needed
• Should be proactive, take initiative to anticipate the needs of the executive
• Ability to work independently with minimal supervision
• Should have strong interpersonal skills and able to work effectively with all staff in the organization
• Manage their time effectively, balancing the demands of multiple tasks and projects simultaneously
• Comfortable working in a fast paced, dynamic environment

Closing Date: 12/03/2023