Job Openings at AGL- Africa Global Logistics

Mission Description

Tax

• To demonstrate clear understanding of all basic tax requirements and changes in tax regulations affecting day to day entries and transactions in our books.
• To ensure timely preparation and review of various tax returns to be submitted to tax authorities including but not limited to VAT, PAYE and Withholding Tax.
• Preparation of any responses to tax authorities regarding any queries on the above mentioned taxes.

Posting

• Review of supplier vouchers for proper coding /allocation
• Ensure all costs are adequately supported by proper documentation i.e LPOs,Delivery Notes, etc
• Ensure all invoices are properly approved as per Matrix

Review of Standing Charges

• Running standing charges every month
• Matching of prepaid and accrued expenses every month
• Propose review of standing charges as is applicable to ensure all costs are properly monitored.
• Provide on a monthly basis explanation for the accounts:
• Ensure accounts from class 1 to 4 & 6 to 8 are fully accurate and explainable.
• Ensure all other provisions taken on a monthly basis are accurate, reviewed and posted on time.

Control Supplier Payments/Accounts

• Ensure all supplier invoices are tracked and dispatched for approval on time.
• Ensure supplier reconciliations are accurate and signed accordingly with explanations on reconciling items.
• Review, control and validate in IRIS any supplier remittance.
• Review supplier balances on a monthly basis to ensure no suppliers-in debit.
• Review long outstanding invoices not yet paid.
• Ensure all supplier accounts are properly matched immediately on remittance.

End month closing/Reporting

• Ensure timely and accurate closure to meet any regional and HQ timelines
• Is the first reviewer of the general ledger to ensure all items have been properly and correctly posted.
• To liaise with payroll, workshop, and invoicing to ensure all items have been integrated.
• Complete reporting packages as required by management within the set timelines.

Intercompany Balances

• To ensure monthly settlement and no long outstanding items
• To ensure proper reconciliation is done before payment

Relieving Financial Controller

• To relieve the FC on specific tasks while on leave or as assigned from time to time.

Team Management

• To provide leadership and guidance for the accounting team.
• To promote teamwork, best practice and excellence within the team.

Other Duties

• Provide support on internal controls, implementation and monitoring.
• Provide support during internal and external audits.
• Provide support/coordination during end month stock takes.

Profile

• Bachelor's degree in commerce or related business course
• CPA(K) qualification
• 5 years' Experience in a similar role
• 3 years' Experience in working in freight forwarding

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Mission Description

• The Executive Assistant will provide high-level administrative, organizational, and coordination support to the Head of IFF Nairobi to ensure smooth running of day-to-day operations.

Executive Calendar & Meeting Management

• Manage and coordinate the executive's calendar, appointments, meetings, and travel arrangements.
• Schedule and organize internal and external meetings, ensuring timely circulation of agendas and meeting materials.
• Prepare meeting logistics, conference facilities, and visitor arrangements.
• Record, distribute, and monitor meeting action points and follow-up activities.

Reporting & Business Coordination

• Collect, collate, and consolidate information, reports, KPIs, and statistics from section heads.
• Prepare weekly, monthly, quarterly, and ad-hoc business reports.
• Support management reviews by preparing presentations, dashboards, and briefing materials.
• Track action items arising from management meetings and ensure timely closure.

Correspondence & Communication Management

• Handle incoming and outgoing correspondence, including emails, letters, phone calls, and official communications.
• Draft, proofread, and edit reports, presentations, business correspondence, minutes, and executive briefs.
• Act as a key liaison between the Head of IFF and internal/external stakeholders.

Records & Document Management

• Maintain and organize key business records, files, and documentation in both physical and digital formats.
• Ensure proper filing, version control, retrieval, and archiving of documents.
• Track documents submitted for approval and monitor progress until completion.
• Ensure compliance with document retention and confidentiality requirements.

Office Administration

• Attend to visitors, clients, customers, and employees professionally and courteously.
• Ensure proper housekeeping, organization, and readiness of the executive office and meeting facilities.
• Coordinate office supplies and administrative requirements as needed.

Assignment Tracking & Follow-Up

• Track assignments and deliverables assigned to direct reports (N-1 managers) on a weekly and monthly basis.
• Monitor progress of agreed actions and provide status updates to management.
• Follow up with stakeholders to ensure timely completion of tasks and commitments.

Confidentiality & Compliance

• Handle sensitive business information with the highest level of discretion and confidentiality.
• Maintain professional standards and comply with company policies and procedures.

General Administrative Support

• Manage competing priorities effectively and work independently with minimal supervision.
• Demonstrate flexibility in responding to changing business requirements and priorities.
• Undertake any other duties and responsibilities assigned from time to times on internal events, conferences, speeches, social networks, and media.

Profile

• Bachelor's Degree / Diploma in Business Administration, Management, Office Administration, or related field.
• Minimum 2 years of experience supporting senior management or executives.
• Experience in logistics, freight forwarding, supply chain, or a multinational environment is an added advantage.