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  • Posted: Mar 17, 2021
    Deadline: Mar 28, 2021
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  • The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world.
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    Grants Management Assistant

    Overall purpose of the role

    The Grants Management Assistant (GMA) will support the Grants Management team in ensuring high quality grants’ administration and compliance with both DRC and donor requirements.  Generally, the GMA will support the Regional Grants, Compliance and Risk management Manager in regularly reviewing and updating the Grants Module in the DRC Dynamics System database; review of reports for both external and internal use; and provide an oversight on the implementation of systems and procedures that are in compliance with both DRC and donor regulations. Specifically, the GMA will support DRC in the management and follow up of specific donor grants and capacity building of the Country office counterparts

    Responsibilities:

    DRC Dynamics management and support

    • In charge of the maintenance and regular updates of the DRC Dynamics Grants module for Regional office grants
    • Supports the Regional Grants Manager in consolidation of documentation required for setting up grants in the centralized DRC Dynamics system for the Regional office projects and related partner sub grants
    • Ensure the grants management filing system is maintained and all donor grant documentation is properly (both soft and hard copies) filed. 
    • Carry out detailed review of the DRC Dynamics system to identify deficiencies in documentation across the region and report on this for corrective measures on a quarterly basis
    • Installment tracking and management of the billing rule tab for Regional office grants (MMC, ReDSS), including follow up donor’s disbursement requests to ensure timely submission and follow up of. This will be based on the disbursement schedule drawn from the specific donor contracts.

    Reporting (Donor and DRC specific)

    • Generate the Rolling Action plan from DRC Dynamics system, share with grants management focal points for review before final circulation of the document to all relevant staff.
    • Based on the Bi monthly Rolling Action Plan, follow up with the relevant staff on the timely submission of draft donor reports, and assist in the review to ensure quality and compliance with relevant requirements.
    • Support the Deputy Regional Director and Regional Grants Manager with ensuring high quality documentation of both internal and external reports. 
    • Support the RGM to review CO draft reports 

    Donor compliance management

    • Support the preparation and/or facilitation of the Regional office project kick off meetings as well as for CO specific grants as deemed necessary.
    • Support country team in updating proposals and reports in various donor databases.
    • Support country teams in preparation of proposals and reports on request
    • Prepare and circulate donor guidance update to grants focal points in collaboration with the donor compliance specialists at HQ and the regional grants manager
    • Support the RGM to review regional office donor contract amendments to ensure compliance as well as coherence

    Partnership management

    • Support the partner vetting and assessment process for the Regional office and country office upon request in line with the global partnership tools
    • Support with developing Partner capacity development plans 
    • Preparation and review of partner contracts for the regional office and for the country offices upon request
    • Capacity building 
    • Learn DRC Dynamics Grants module and support with capacity building of grants and non-grants staff across the region
    • Capacity building for new staff on Grants management during induction, onboarding as well as on the job with special emphasis on key process such as Kick off and closure and monthly grants monitoring
    • Any other relevant duties as assigned by the Supervisor.

    Reporting Line

    This position reports to the Regional Grants, Compliance and Risk Management Manager

    About you

    In this position, you are expected to demonstrate DRC’s five core competencies:

    • Striving for excellence: You focus on reaching results while ensuring an efficient process. 
    • Collaborating: You involve relevant parties and encourage feedback. 
    • Taking the lead: You take ownership and initiative while aiming for innovation. 
    • Communicating: You listen and speak effectively and honestly. 
    • Demonstrating integrity: You act in line with our vision and values. 

    Experience and technical competencies

    • Diploma/ Undergraduate degree from a recognized University in business related field / Social Science, Development Studies or related areas
    • Certified Accountant (ACCA, CPA)
    • At least two (2) years’ work experience in humanitarian and development programming with knowledge of project cycle management. 
    • Knowledge of database use and management
    • Excellent interpersonal, written and verbal communication skills
    • Knowledge of donor guidelines and reporting systems is an advantage but not a requirement
    • Ability to work within a multinational and multicultural setting
    • Good personal organizational skills, including time management, team work, ability to meet deadlines and work under pressure with minimal supervision
    • Excellent writing and editing skills in English for external audiences (including governments and donors)
    • Excellent excel skills 
    • Project management knowledge desirable

    Languages: 

    • Full proficiency in English, written and spoken
    • Proficiency in French, written and spoken 

    Conditions
    Contract:    Twelve months’ contract with possibility of extension, subject to funding and performance. Salary and other conditions are offered in accordance with DRC’s Terms of Employment for National staff in the respective country.  This position is graded at Employment Band NM.I

    go to method of application »

    Human Resource and Administration Officer (Re-Advertisement), Kakuma

    Overall purpose of the role:

    Supports in ensuring effective and efficient HR and Administrative support to the DRC Kakuma and Lodwar Field Office

    Responsibilities:

    • Support the Program Support Coordinator and HR Coordinator in developing, establishing, maintaining, archiving and auditing HR and administrative systems
    • Act as a focal point on issues related to HR Policies in liaison with the Coordinator
    • Monitor and supervise HR assistants in Kakuma 
    • Ensure personnel files are complete and updated while ensuring adherence to highest levels of confidentiality
    • Maintain the R&R schedule and maintain leave tracking to ensure complete documentation for movement at all times for Kakuma based staff
    • Receive new employees and conduct preliminary induction and introduce them to all departments and staff.
    • Act as Liaison between DRC and the Catering and Cleaning company and follows with its representative on the general compound cleanliness, hygiene, and services provided  
    • Participate in the recruitment process in KKM to ensure compliance with DRC hiring procedures as outlined in the HR Manual as well as preparation for contracts for incentive staff.
    • Administer exit interviews and monitor clearance by exiting staff.
    • Assist the HR Coordinator in coordinating the annual performance appraisal exercise. Liaise with relevant supervisors to ensure all the relevant appraisal forms /documents are submitted in a timely manner.
    • Supports the HR Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Kakuma office 
    • Manage disciplinary and grievances issues arising from the area office
    • Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
    • Assists with completion of necessary reports or compilation of information as requested
    • Ensures that efficient filing and record-keeping systems are established and maintained (both HR and Admin functions)
    • Updates and distribute Kenya Program contact list (phone, email, Skype) and organogram
    • Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
    • Provide basic ad hoc procurement support to the Logistics Department
    • Handling incoming and outgoing mail/correspondence and distribution and filling of the same
    • Assist in organizing and coordinating logistical arrangements pertaining to various events such as meetings, briefings and work-related travel/accommodation and attend meetings, take and prepare minutes and distribute the same to relevant parties
    • Coordination of accommodation booking in for visitors in KKM and ensure they are invoiced for payments.
    • Liaise with security focal person and the officer responsible that there is sufficient lighting and firefighting equipment installed.
    • Ensures that office premises, furniture and equipment are properly managed and maintained
    • Promote and share ideas for improvement of the support function
    • Attends to other administrative support, program support and other duties as assigned

    Experience and technical competencies:

    • 5years experience in HR/Admin role
    • At least 3 Years’ experience as a HR/Admin Officer
    • Experience working in international organization
    • Minimum of a Degree in Human Resources and/or Administration from a recognized institution an added advantage
    • Cheerful presence and people skills

    Education:

    • Bachelor’s Degree in Human Resource Management 
    • Member of a professional body such as IHRM

    Languages: Fluent in English & Swahili

    DRC Core Competencies:

    In this position, you are expected to demonstrate DRC’s five core competencies:  

    • Striving for excellence: You focus on reaching results while ensuring an efficient process.  
    • Collaborating: You involve relevant parties and encourage feedback.  
    • Taking the lead: You take ownership and initiative while aiming for innovation.  
    • Communicating: You listen and speak effectively and honestly.
    • Demonstrating integrity: You act in line with our vision and values.  

    Conditions:  
    Contract: 9 months contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
    Availability: April 2021
    Duty station: Kakuma /Kalobeyei refugee camp. (The position is entitled to accommodation/R&R)
    Key stakeholders: (internal and external): UNHCR, Vendors, All Staff, Peer HR’S, Government.

    Candidates who previously applied need not re-apply.

    This position is for Kenyan Nationals only.

    General

    Commitments:

    DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

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    MEAL Assistant (Information Management System/Data Assistant) (Dadaab)

    Overall purpose of the role:

    The MEAL (IMS/Data) Assistant will primarily be responsible for ensuring program data and other protection data is accurately and ethically collected, stored, analyzed & shared in strict adherence to the DRC data protection policy and MEAL guidelines. The holder of this position will be responsible for data collection, data entry, data analysis and reporting aspects of the DRC program activities to inform better program interventions. The incumbent will work closely with MEAL Officer, all the DRC program staff, & staff from partner agencies.

    Responsibilities:

    Designing, planning & implementation of strategies for data collection & storage, analysis & sharing:

    • Responsible for all projects database. She/he will work closely with the MEAL officer to support in designing databases on project activities/beneficiaries and assist in updating regularly the database according to the project requirements.
    • In collaboration with the MEAL Officer make recommendations about the methods the projects should use to collect, analyze and manage data to improve data quality and the efficiency of data systems.
    • Manage the Gender Based Violence Information Management System (GBVIMS) by ensuring accurate data entry into the incident recorder, clean up, storage and system maintenance including troubleshooting.
    • Ensure accurate data entry of new information into the beneficiary database and regularly update, maintain existing database system records
    • Strengthen and maintain networks with other Protection partners in Dadaab by attending GBV and GBVIMS working group meetings to help analyze GBV trends, findings and best practices.
    • Ensure timely sharing of GBVIMS line data on a monthly basis to the Protection TL and UNHCR focal point for consolidation.
    • Ensure all SGBV data (GBV survivors’ data, NFI distribution data, persons reached in various activities) is AGD (Age, Gender and Diversity) disaggregated, entered into the GBVIMS/beneficiary data base and safely stored;
    • Assist the SGBV Response and Prevention teams in creating awareness on SGBV in Dadaab by participating and documenting campaigns, referrals and focus group discussions
    • Support in conducting assessments and community visits as needed, facilitate focus groups and other qualitative data collection exercises.
    • Conduct all field data collection through mobile data collection for quantitative data and paper forms for qualitative data. – ensure tablets and phones to be used for assessments are charged before commencement of assessment exercises. 
    • Assist the MEAL officer in conducting data analysis and providing inputs, information and statistics for monthly, quarterly, annual and other reports for all projects to the supervisor;

    Design and Implementation of Monitoring, Evaluation, Accountability & Learning Plans:

    • Participate in the baseline, mid-term and end of term evaluations of program activities in accordance with the LEAP framework
    • In close liaison with the MEAL Officer, support in short-term M&E evaluators and experts as required.
    • Under the direction of the MEAL Officer, support research and study activities on M&E related issues.
    • Conduct community visits, focus group discussions with beneficiaries and non-beneficiaries to receive feedback on project activities
    • Maintain the Complains and feedback received and ensure a timely and appropriate follow-up or referral if needed

    Report Writing & Documentation:

    • Assist in ensuring the Indicator performance tracking tool is updated monthly for all projects by the project team.
    • Assist in compiling and submitting monthly program reports to the MEAL officer
    • Assist in the preparation of the sector’s operation plans/work plans & reviews
    • Assist in preparing relevant reports as needed
    • Assist to maintaining a clear and transparent filing system 
    • Undertake any other duties and responsibilities as assigned by the supervisor

    Experience and technical competencies: 

    • Minimum of 2 years of work experience within the field of data and monitoring and evaluation; 
    • Working in the field of Livelihoods/Self- reliance, Protection, SGBV, Social Work, Child Protection preferred
    • Experience in working with protection information management systems such as GBVIMS, CPIMS
    • Experience in participatory assessments and community-based monitoring approaches; 
    • Clear understanding of Core Humanitarian Standards (CHS);
    • Experience with capacity building of staff, and in convening and facilitating trainings and workshops 
    • Excellent knowledge of MS Office Word, Excel Power Point, and other Statistical software
    • Excellent analytical and report writing skills (English) 
    • Time management and organizational skills.
    • Previous work experience in hardship areas or emergency setting.

    Education:

    • A Bachelor’s Degree in Statistics/Information management Sciences and a background in Protection/GBV M & E.
    • Fluency in written and spoken English is essential.  

    DRC Core Competencies:

    In this position, you are expected to demonstrate DRC’s five core competencies:  

    • Striving for excellence: You focus on reaching results while ensuring an efficient process.  
    • Collaborating: You involve relevant parties and encourage feedback.  
    • Taking the lead: You take ownership and initiative while aiming for innovation.  
    • Communicating: You listen and speak effectively and honestly.
    • Demonstrating integrity: You act in line with our vision and values.  

    Conditions: 

    Contract: 9 months contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.

    go to method of application »

    Livelihoods Assistant – Agriculture (Kakuma)

    Overall purpose of the role:

    The Project Assistant is responsible for supporting in the development, implementation and monitoring of agricultural intervention in the settlement and refugee camp for the target groups. The Project Assistant will be instrumental in training and advising farmers on matters related to Crop Production, Land Development, planning and management of demonstration plots and perm garden.

    Responsibilities:

    • Project Development and Implementation 
    • Support in conducting needs assessments, analysis of current Agricultural activities
    • Beneficiary identification, registration and selection for the agricultural activities. 
    • Training and advising farmers on matters related to vegetable production
    • Planning and management of agricultural demonstration plots.
    • Implement a farm records management system and provision of timely updates on progress status. 
    • Support farmers on product marketing and selling of the produce to customers. 
    • Report progress against work plans on a weekly, monthly and quarterly basis. 
    • Embrace innovative ways to farming through the implementation and advising on best practices.
    • Capacity build farmers on Post-harvest processing including storage and packaging of the farm produce. 
    • Conduct in-service trainings to refugee incentive staff. 
    • Facilitate in the distribution of farm tools and inputs to the beneficiaries. 
    • Take part in budget monitoring and tracking of expenditure on agricultural activities. 
    • Prepare and apply appropriate tools to be used for monitoring and reporting on beneficiaries’ progress.
    • Document success stories and project milestones as well as best practices. 
    • Any other assignment by the supervisor, including preparation of logistic, procurement and finance requirements.
    • Supervise the Refugee community workers. 

    Experience and technical competencies:

    • Minimum 2 years’ experience setting up and implementing livelihoods or agriculture projects preferably with an NGO in a refugee/IDP setting. 
    • Good facilitation skills especially in vegetable production. 
    • Ability to work independently and as part of a team; well organized, and able to prioritize multiple tasks.
    • Working knowledge of MS Office and other relevant computer applications. 
    • A keen understanding of business and development issues including Groups Savings and Loan approaches 
    • Able to adapt to changing program priorities and emergency priorities that may arise
    • Strong self-starter, able to take initiatives. 
    • Good planning and organizational skills coupled with problem solving capabilities
    • Hands-on community mobilization skills

    Education:

    • Preferably Degree in Agriculture or Agri-economics or any other related field.
    • Knowledge in perma-garden will be an added advantage.

    Languages:

    • English
    • Kiswahili
    • Knowledge of local language will be an added advantage.

    DRC Core Competencies:

    In this position, you are expected to demonstrate DRC’s five core competencies:  

    • Striving for excellence: You focus on reaching results while ensuring an efficient process.  
    • Collaborating: You involve relevant parties and encourage feedback.  
    • Taking the lead: You take ownership and initiative while aiming for innovation.  
    • Communicating: You listen and speak effectively and honestly.
    • Demonstrating integrity: You act in line with our vision and values.  

    go to method of application »

    Livelihoods Assistant – Dressmaking and Tailoring Instructor (Kakuma)

    Overall purpose of the role:

    The instructor will deliver high quality vocational skills training to selected trainees for Dressmaking/Tailoring/Fashion and design course. The position holder will be responsible for fully preparing the trainees towards skilled job opportunities. 

    Responsibilities: 

    • Prepare Schemes of work/Work plans, Lesson plans and lesson notes, Record of work covered, Learners’ evaluation and progress records, Stock records for all training materials, tools and equipment in the workstation.
    • Maintain daily class attendance register
    • Train tailoring/dressmaking trainees with life skills and entrepreneurial skills.
    • Deliver standardized curriculum for the specified Vocational Skill Courses for learners in the refugee camps and host community. 
    • Design and prepare materials, resources and information to be used in respect of programme delivery
    • Employ appropriate teaching and learning strategies to communicate subject matter to students.
    • Guidance and skills development to ensure that learning standards are maintained and improved. 
    • Maintain proper documentation process and records of the training progress, assessment and quality of the training.
    • Modify, where appropriate, instructional methods and strategies to meet diverse students’ needs.
    • Develop and explain methods that fairly measure students’ progress toward students’ learning outcomes.
    • Evaluate students’ performance fairly and consistently and return students’ work promptly to promote maximum learning
    • Coordinate the advertisement, interviews and selection of the students to be trained on Tailoring course. 
    • Management and maintenance of operating equipment and machines for Tailoring class. 
    • Conducting safety checks on training equipment.
    • Document lessons learned from training activities, community meeting and assist in preparing training reports. 
    • Provide technical capacity to the dressmakers working at the established business center.
    • Establish innovative ways of marketing the products produced by the supported individuals. 
    • Conduct other duties as assigned by the supervisor and/or management

    Experience and technical competencies: 

    • 2 years relevant experience in hands-on training on Tailoring/dressmaking/Fashion and design. 
    • Knowledge and Skills in training Community Based Vocational course. 
    • Strong self-starter, able to take initiatives
    • Good planning and organizational skills coupled with problem solving capabilities.
    • Hands on- community mobilization.

    Education: 

    • A Diploma or Certificate in Tailoring/Dressmaking /Fashion and Design from a reputable training institution.

     
    DRC Core Competencies:
    In this position, you are expected to demonstrate DRC’s five core competencies:  

    • Striving for excellence: You focus on reaching results while ensuring an efficient process.  
    • Collaborating: You involve relevant parties and encourage feedback.  
    • Taking the lead: You take ownership and initiative while aiming for innovation.  
    • Communicating: You listen and speak effectively and honestly.
    • Demonstrating integrity: You act in line with our vision and values.  

    Conditions:  

    • Contract: 9 months contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
    • Availability: April 2021
    • Duty station: Kakuma (Local contract does not qualify for RnR and accommodation)
    • Key stakeholders: (internal and external): Programme Management Unit, M+E staff, implementing field teams, support team, Kakuma SMT, community workers; Local government authorities, Other NGOs, Donors, Implementing partners

    Method of Application

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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