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  • Posted: Mar 17, 2021
    Deadline: Mar 28, 2021
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    The Danish Refugee Council (DRC) is a humanitarian, non-governmental, non-profit organisation founded in 1956 that works in more than 30 countries throughout the world.
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    Human Resource and Administration Officer (Re-Advertisement), Kakuma

    Overall purpose of the role:

    Supports in ensuring effective and efficient HR and Administrative support to the DRC Kakuma and Lodwar Field Office

    Responsibilities:

    • Support the Program Support Coordinator and HR Coordinator in developing, establishing, maintaining, archiving and auditing HR and administrative systems
    • Act as a focal point on issues related to HR Policies in liaison with the Coordinator
    • Monitor and supervise HR assistants in Kakuma 
    • Ensure personnel files are complete and updated while ensuring adherence to highest levels of confidentiality
    • Maintain the R&R schedule and maintain leave tracking to ensure complete documentation for movement at all times for Kakuma based staff
    • Receive new employees and conduct preliminary induction and introduce them to all departments and staff.
    • Act as Liaison between DRC and the Catering and Cleaning company and follows with its representative on the general compound cleanliness, hygiene, and services provided  
    • Participate in the recruitment process in KKM to ensure compliance with DRC hiring procedures as outlined in the HR Manual as well as preparation for contracts for incentive staff.
    • Administer exit interviews and monitor clearance by exiting staff.
    • Assist the HR Coordinator in coordinating the annual performance appraisal exercise. Liaise with relevant supervisors to ensure all the relevant appraisal forms /documents are submitted in a timely manner.
    • Supports the HR Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Kakuma office 
    • Manage disciplinary and grievances issues arising from the area office
    • Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
    • Assists with completion of necessary reports or compilation of information as requested
    • Ensures that efficient filing and record-keeping systems are established and maintained (both HR and Admin functions)
    • Updates and distribute Kenya Program contact list (phone, email, Skype) and organogram
    • Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
    • Provide basic ad hoc procurement support to the Logistics Department
    • Handling incoming and outgoing mail/correspondence and distribution and filling of the same
    • Assist in organizing and coordinating logistical arrangements pertaining to various events such as meetings, briefings and work-related travel/accommodation and attend meetings, take and prepare minutes and distribute the same to relevant parties
    • Coordination of accommodation booking in for visitors in KKM and ensure they are invoiced for payments.
    • Liaise with security focal person and the officer responsible that there is sufficient lighting and firefighting equipment installed.
    • Ensures that office premises, furniture and equipment are properly managed and maintained
    • Promote and share ideas for improvement of the support function
    • Attends to other administrative support, program support and other duties as assigned

    Experience and technical competencies:

    • 5years experience in HR/Admin role
    • At least 3 Years’ experience as a HR/Admin Officer
    • Experience working in international organization
    • Minimum of a Degree in Human Resources and/or Administration from a recognized institution an added advantage
    • Cheerful presence and people skills

    Education:

    • Bachelor’s Degree in Human Resource Management 
    • Member of a professional body such as IHRM

    Languages: Fluent in English & Swahili

    DRC Core Competencies:

    In this position, you are expected to demonstrate DRC’s five core competencies:  

    • Striving for excellence: You focus on reaching results while ensuring an efficient process.  
    • Collaborating: You involve relevant parties and encourage feedback.  
    • Taking the lead: You take ownership and initiative while aiming for innovation.  
    • Communicating: You listen and speak effectively and honestly.
    • Demonstrating integrity: You act in line with our vision and values.  

    Conditions:  
    Contract: 9 months contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
    Availability: April 2021
    Duty station: Kakuma /Kalobeyei refugee camp. (The position is entitled to accommodation/R&R)
    Key stakeholders: (internal and external): UNHCR, Vendors, All Staff, Peer HR’S, Government.

    Candidates who previously applied need not re-apply.

    This position is for Kenyan Nationals only.

    General

    Commitments:

    DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)

    Method of Application

    Interested and qualified? Go to Danish Refugee Council on candidate.hr-manager.net to apply

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