Human Resource and Administration Officer (Re-Advertisement), Kakuma at Danish Refugee Council

Overall purpose of the role:

Supports in ensuring effective and efficient HR and Administrative support to the DRC Kakuma and Lodwar Field Office

Responsibilities:

• Support the Program Support Coordinator and HR Coordinator in developing, establishing, maintaining, archiving and auditing HR and administrative systems
• Act as a focal point on issues related to HR Policies in liaison with the Coordinator
• Monitor and supervise HR assistants in Kakuma 
• Ensure personnel files are complete and updated while ensuring adherence to highest levels of confidentiality
• Maintain the R&R schedule and maintain leave tracking to ensure complete documentation for movement at all times for Kakuma based staff
• Receive new employees and conduct preliminary induction and introduce them to all departments and staff.
• Act as Liaison between DRC and the Catering and Cleaning company and follows with its representative on the general compound cleanliness, hygiene, and services provided  
• Participate in the recruitment process in KKM to ensure compliance with DRC hiring procedures as outlined in the HR Manual as well as preparation for contracts for incentive staff.
• Administer exit interviews and monitor clearance by exiting staff.
• Assist the HR Coordinator in coordinating the annual performance appraisal exercise. Liaise with relevant supervisors to ensure all the relevant appraisal forms /documents are submitted in a timely manner.
• Supports the HR Coordinator in carrying out and archiving staff recruitments, as well as maintaining a preferred-candidates roster in the Kakuma office 
• Manage disciplinary and grievances issues arising from the area office
• Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
• Assists with completion of necessary reports or compilation of information as requested
• Ensures that efficient filing and record-keeping systems are established and maintained (both HR and Admin functions)
• Updates and distribute Kenya Program contact list (phone, email, Skype) and organogram
• Ensure up-to-date personnel records are maintained according to organizational best practice and compliant with both organizational policy and the appropriate local legislation.
• Provide basic ad hoc procurement support to the Logistics Department
• Handling incoming and outgoing mail/correspondence and distribution and filling of the same
• Assist in organizing and coordinating logistical arrangements pertaining to various events such as meetings, briefings and work-related travel/accommodation and attend meetings, take and prepare minutes and distribute the same to relevant parties
• Coordination of accommodation booking in for visitors in KKM and ensure they are invoiced for payments.
• Liaise with security focal person and the officer responsible that there is sufficient lighting and firefighting equipment installed.
• Ensures that office premises, furniture and equipment are properly managed and maintained
• Promote and share ideas for improvement of the support function
• Attends to other administrative support, program support and other duties as assigned

Experience and technical competencies:

• 5years experience in HR/Admin role
• At least 3 Years’ experience as a HR/Admin Officer
• Experience working in international organization
• Minimum of a Degree in Human Resources and/or Administration from a recognized institution an added advantage
• Cheerful presence and people skills

Education:

• Bachelor’s Degree in Human Resource Management 
• Member of a professional body such as IHRM

Languages: Fluent in English & Swahili

DRC Core Competencies:

In this position, you are expected to demonstrate DRC’s five core competencies:  

• Striving for excellence: You focus on reaching results while ensuring an efficient process.  
• Collaborating: You involve relevant parties and encourage feedback.  
• Taking the lead: You take ownership and initiative while aiming for innovation.  
• Communicating: You listen and speak effectively and honestly.
• Demonstrating integrity: You act in line with our vision and values.  

Conditions:  
Contract: 9 months contract with possibility of extension, subject to funding and performance. Salary and conditions will be in accordance with the Danish Refugee Council terms of employment for National staff.
Availability: April 2021
Duty station: Kakuma /Kalobeyei refugee camp. (The position is entitled to accommodation/R&R)
Key stakeholders: (internal and external): UNHCR, Vendors, All Staff, Peer HR’S, Government.

Candidates who previously applied need not re-apply.

This position is for Kenyan Nationals only.

General

Commitments:

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework (http://www.drc.dk/HAF.4265.0.html)