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  • Posted: Nov 24, 2020
    Deadline: Not specified
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  • The foundation that began as three mothers around a kitchen table in 1988 is now the leading global nonprofit organization dedicated to eliminating pediatric HIV and AIDS. Browse this timeline to learn how it happened.


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    Program Assistant

    Reports To:     Senior Field Accountant

     

    Job Responsibilities

    • Receiving invoices from vendors and support in queuing both on SharePoint Invoice Tracker and GPS for payment processing.
    • Verification of documentation that support invoices (Signed EGPAF Purchase order, Delivery Note, VAT receipt) to ensure completeness, at the delivery point.
    • To provide administrative logistics needed for the management of program trainings, seminars and workshops.
    • To aid in handling and management of field office travel and program advances to staff; facilitate hotel bookings, transportation, logistics and other travel needs for field staff, provide logistical and clerical support to the program staff as needed, communicating with program officers on any new developments that might arise when they are out in the field.
    • To receive all financial returns from the sites/facilities and field staff and verify that the returns are complete, accurate and timely.
    • To ensure timely payments for the participants of trainings via cash or Mpesa as the case may apply.
    • To ensure timely processing and reconciliation of Mpesa refreshments payments for all activities that require refreshments.
    • Tracking of Activity Requests on SharePoint and liaise with the Program Officer to ensure that the Mpesa liquidation documents submitted via SharePoint meet the required threshold for reimbursement.
    • To monitor the use of funds advanced to the sites/facilities for EGPAF supported activities.
    • Support weekly scanning for electronic filling and Physical filling of all finance documents.
    • Support the Field Accountant during monthly stock-take.
    • Any other duties as may be assigned by the supervisor from time to time.

    Required Qualifications

    • Diploma in a business-related course preferably finance and accounting qualification. CPA Part II is an added advantage.
    • Proficient with Microsoft Office applications (Word, Excel, and PowerPoint).
    • Fluent in English & Kiswahili.
    • Effective verbal and written communication, multitasking, organizational, and prioritization skills.
    • Good interpersonal skills.
    • Ability to pay attention to detail.
    • Flexibility to adapt to changing program requirements.
    • Able to work innovatively to address programmatic challenges in a high-pressure environment.
    • Self-driven, able to work independently with minimal supervision.

    Competencies

    The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Individual Contributor:

    • Problem Solving – Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.
    • Flexibility – Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles.
    • Resilience – Resilience is a person’s ability to deal effectively with pressure, remain optimistic and persistent under adversity, and recover quickly from setbacks.
    • Time Management – Time management is a person’s ability to effectively manage one’s time and resources to ensure that work is completed efficiently.

    The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EGPAF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

    go to method of application »

    Study Nurse

    Reports To:     Study Coordinator

    Job Summary

    The Study Nurses will be stationed in Nairobi with occasional travel to the field, working under the supervision of the Study Coordinator. They will be responsible for recruiting and conducting interviews with facility administrators and IPC focal persons using an approved structured questionnaire, and maintaining safety and confidentiality of the data collected.

    Job Responsibilities

    • Ensure the smooth and efficient day-to-day operation of data collection activities.
    • Identify and recruit facility administrators and IPC focal persons.
    • Conduct interviews with eligible study participants using the approved questionnaire.
    • Collect study data during the interview using electronic device that will be provided.
    • Capture study data on a specified data entry system.
    • Submit study data on a daily basis.
    • Check captured study data for consistency and accuracy.
    • Follow-up on incomplete information.
    • Adhere to data management procedures.
    • Ensure study data collection tools and logs are stored in lockable filling cabinets and that all study records are confidentially secured.
    • Provide regular and timely updates to the, study coordinator on progress and issues that impact implementation.
    • Other duties as assigned.

    Qualifications and Experience:

    • A Degree or Diploma in General Nursing with at least 3 years’ experience.
    • Registration with the Nursing council as a nurse.
    • Basic knowledge of research principles; ethical requirements.
    • Previous research experience.

    Knowledge, Skills and Abilities

    • Prior experience in collecting health research data using electronic devices.
    • Computer literacy.
    • Comfortable working after hours and on weekends.
    • Strong attention to detail.
    • Strong communication skills (written and spoken) in English and Kiswahili).
    • Prior ethics training will be an added advantage.
    • Responsiveness, Pro-activeness, Flexibility, Initiative, Co-operation, Assertive and Team Player.

    Competencies

    The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Officer:

    • Team Building – Team building is a person’s ability to inspire and foster team commitment, spirit, pride, and trust. He/she also facilitates cooperation and motivates team members to accomplish group goals.
    • Customer Service – Customer service is a person’s ability to anticipate and meet the needs of internal and external customers while delivering high-quality products and services and being committed to continuous improvement.
    • Decisiveness – Decisiveness is a person’s ability to make well-informed, effective, and timely decisions, even when data is limited or solutions produce unpleasant consequences. He/she will also perceive the impact and implications of decisions.

    The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EGPAF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Note: Never pay for any training, certificate, assessment, or testing to the recruiter.

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