Job Openings at International Rescue Committee

Position Summary

The Grants and Partnership Manager ensures the quality of and efficient processes for the grants management; and manages the delivery of the IRC UK’s partnership approach and activities under the 36-month AFD-funded grant titled Feminist Solidarity Fund for Girls’ Education (FSF). Through this project, FSF Consortium will support a range of feminist CSOs and WROs working in our 7 target countries and/or at a regional level to accelerate gender equality in and through education. These include:

• CSOs providing direct support to girls and their families to remove individual-, family- and community-level barriers to education.
• CSOs working directly with schools and other sub-national institutions to improve the quality of support for adolescent girls in school as well as access to education for out-of-school girls.
• And, CSOs conducting research and/or advocacy to advance the rights of girls, including access to education

Priority will be given to CSOs working with the most marginalised, vulnerable or under-served subgroups of adolescent girls such as those that have experienced violence, those living through multiple crises, those that are marginalized because of their gender identity and sexual orientation.

Key Working Relationships: Position has a dual reporting line to the Director, Grants Operations and Analytics and the FSF Project Deputy Director. Position works closely with other FSF project staff, including the FSF Finance Officer and Technical Advisors.

Key Accountabilities

Partnership Management

• Lead partner vetting and due diligence process in line with IRC’s policies and standards and support collaborative risk management and project design.
• Oversee the process of negotiating sub-grant agreements with partners;
• Review and advise on all partner deliverables (including budget, spending and workplan);
• Ensure and coordinate adherence to IRC’s Partnership Excellence for Equality and Results System (the ‘PEER System’ or ‘PEERS’) in management of FSF partnerships.
• Co-lead the review of the performance of the partner, of the IRC (including on the basis of partner feedback), and of the partnership, including successes, challenges and lessons learned, fostering ongoing partnerships beyond the sub-award project cycle.

Grants Management

• Ensure that the FSF grant is implemented in compliance with IRC and AFD regulations, as well as maintenance of updated grant files;
• Assist program technical leads, operations staff, and partners with understanding the reporting and other compliance requirements on their grants/sub-grants.
• Manage all reporting deadlines, develop calendars for report development and coordinate report compilation and review;
• Coordinate modifications to any agreements or projects (i.e. indicator changes, budget realignments), as necessary.
• Supports Project Cycle Meetings (PCMs) and act as focal point for communications with Post-Awards team around grants administration and compliance functions
• Coordinate with AFD on grants management, project progress, monitoring and evaluation.

PERSON SPECIFICATION

Essential

• A minimum of 3-6 years’ experience working in an NGO and with local community organisation;
• Degree in a related field of study
• Knowledge of AFD regulations and compliance considerations;
• Superior writing and editing skills, previous experience preparing donor reports and for European donors
• The ability to work in a multi-cultural, multi-lingual setting;
• Solid diplomatic and networking skills: the ability to effectively manage a variety of internal and external relationships;
• Proficiency in using Microsoft Office, especially Excel;
• Solid organisational skills with the ability to juggle multiple tasks, set priorities, effectively manage time, and meet deadlines;
• Ability to travel internationally approximately 40% of the time
• English and French fluency required

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The Purpose of the Role

• To provide high-quality support to Project Management Team, and Partners, on financial management for the FSF project
• To lead on a range of financial processes on the assigned project, from financial planning, budgeting, reporting, performance monitoring and financial risk management, invoicing/transfers processes
• To oversee the financial accounting, supplier payments, partners payment and grant/contract accounting on the specific assigned projects.

Scope and Authority

Authority

• This position has authority to oversee finance management aspects of the project and advise the Deputy Director, FSF accordingly.

Responsibility For Resources

• This position is not a budget holder but is required to manage and oversee project budgets
• Responsible for quality assuring accuracy of donor budget and financial reports
• Responsible for the invoicing/fund transfers process.

Key Working Relationships

• Has regular contact with the Project Management Team with regards to the financial management of the project
• Has regular contact with VPRU and Education Team with regards to financial management of the project
• Has external contact with Consortium Partners with regards to technical and finance/contract management

KEY ACCOUNTABILITIES Budgets Management (20%)

• Prepare and review the Project Budgets to ensure data is complete and maintained on a timely basis
• In collaboration with the Project Management Team, ensure that all donor-related financial information is disseminated to Project, Finance and Logistics staff as well as Partners to enable them to abide by donor rules and regulations.

Managing AFD agreement (20%)

• Work with the project team to develop tools to implement sound financial management of the FSF project (e.g. cash flow management tools, invoice trackers)

Internal and External Reporting (20%)

• Prepare Budget Versus Actual reports on a monthly basis and ensure that the FSF Deputy Directorhas a good understanding of the spending progress and any other matters arising from the report
• Prepare quarterly financial reports as per AFD requirements, ensuring they are complete, accurate and produced on a timely manner to ensure adequate review, approval and submission
• Coordinate and review Partner financial reports
• Ensure financial reports are produced in compliance with AFD’s exchange rate policies, including keeping track of expenditure in the various currencies and identifying the rate at which they need to be converted into Euros.

Performance Monitoring and Financial Management (20%)

• In coordination with Project Management Team and Partners, prepare and consolidate monthly invoices and expenses forecasts
• Prepare cash flow forecasts, consolidated with Partners
• Analyze variances of the forecast and actual spending and submit adjustments as required.

Invoicing/Fund Transfer Process Monitoring (10%)

• Prepare invoices to be issued to AFD and monitor the payment process
• Check the invoices received by Partners and monitor the payment process
• Submit payment requests to finance and overall financial oversight
• Consolidate payment breakdown by Partner according to previous quarter spent, balance and forecasts
• Process fund transfers to Partners.

Support to Project Management Team, Country Offices and Partners (10%)

• Any other additional tasks to support the Project and Partners.

PERSON SPECIFICATION

Essential

Skills, Knowledge and Qualifications:

• Bachelor Degree in Accounting, Commerce, Economics, or Business studies
• Knowledge of computerized accounting software, preferably SUN System
• Excellent proficiency in Microsoft Excel
• Knowledge of AFD and/or other European donor rules and regulations
• Good communication skills
• Ability to build good working relationships with Project Management Team and Partners, at different levels ,functions and in different locations
• Ability to work with limited supervision, be flexible and comfortable in a multi-cultural work force.
• Fluency in both English and French is required

Experience

• A minimum of 3-6 years’ of progressive management experience in providing finance support and oversight to development, humanitarian or research projects or programmes
• Significant experience in a Finance department
• Good experience of working within an International Donor-funded Organization
• Good experience of managing large(multi-million) pound budgets or contracts

Desirable

• Experience of project financial close-out procedures

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Job Description

With technical support from the Protection Mainstreaming Officer, the protection volunteer worker will assist implementation of IRC’s protection interventions in Lodwar and surrounding host communities.

Responsibilities

• Identify and receive referrals of persons at heightened risk.
• Assess risk and support clients in understanding risks relevant to their situation.
• Provide information to individuals and families about their rights and entitlements, including what services are available.
• Work with identified individuals and families to develop and implement an action plan in accordance with their needs, capacities, and goals.
• Conduct interviews to assess the needs of individuals and families.

Data and Reporting

• Ensure complete and updated documentation related to each individual case.
• Manage, file and store data, ensuring the confidentiality of the informationcollected.
• Prepare and submit weekly and monthly work plans.

Coordination

• Contribute to the maintenance of an up-to date service mapping of the service providers.
• Advocate on behalf of clients to access services and support clients to effectively represent their views, needs and capacities in all meetings affecting them.

Education

Qualifications

• Diploma or University degree in Counselling & Psychology, social work, international relations, social sciences, development studies, community development or related field.
• At least two years of experience in counselling or humanitarian assistance. Experience working within the relevant context preferred.

Demonstrate Skills And Competencies

• Ability to maintain confidentiality, respect, non-discrimination, and safety of clients always.
• Basic computer skills (Ms. Office – word, excel, power point) Good communication skills.
• Excellent interpersonal and problem-solving skills, creativity, and flexibility
• Ability to work s effectively with people from all backgrounds and develop strategies to address barriers faced by individuals most at riskof discrimination.

Language Skills

• Ability to communicate well in spoken and written English, Kiswahili and Ngarturkana added advantage.

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Job Overview

The Data & Measurement Coordinator works within the Data & Evidence Team with oversight from the Data & Evidence Team Lead to build upon and strengthen the EiE evidence base and data ecosystem. The Data & Measurement Coordinator, who is hired and hosted by the International Rescue Committee, works as a member of the INEE Secretariat. All core functions (e.g. communications, advocacy, promotion and fundraising) will be coordinated with the Secretariat staff in order to ensure coherence and harmonization across activities.

Major Responsibilities

In alignment with INEE’s core functions, INEE’s Strategic Framework, Annual Workplan and in close collaboration with all of the INEE Secretariat, major responsibilities for this role include:

• Assist and support the Data & Evidence Team to handle complex projects, meet team objectives, and successfully collaborate with network members, partners, and key stakeholders
• Contribute to the strategic direction of INEE’s data, measurement, and evidence work particularly in relation to the democratization of knowledge production, dissemination, and use - linking regional and global INEE network spaces
• Contribute to a positive team dynamic by engaging and working in the spirit of collaboration.
• Supports multi-directional flows of information between the Data & Evidence Team and all of the Secretariat
• Lead the INEE Measurement Library and manage the Measurement and Metrics Initiative partnership with INEE, IRC, and NYU including overseeing the measurement submission and review process
• Co-facilitate the INEE Measurement Reference Group alongside IRC and NYU
• Ensure connections between the ML and like INEE platforms including the Distance Education Database and the Evidence Platform
• Manage the INEE Community of Practice Data and Measurement Library Channels
• Support internal INEE monitoring and evaluation of it’s own activities, feeding into INEE Operations Team M&E
• Develop communication pieces to highlight INEE’s work through Blogs, Social Media, and Emails
• Support the Reference Group on EiE Data with coordination and administrative tasks under leadership from the Team lead

Job Requirements:

• Minimum 5 years of directly relevant professional experience.
• Strong theoretical and practical background in the field of education, including in development and humanitarian contexts.
• Strong technical knowledge and field experience related to education in emergencies and refugee education.
• In-depth understanding of INEE’s ways of working and role in the EiE sector.
• Experience working with networks and employing network approaches.

Demonstrated Skills And Competencies

• Understanding and experience in the areas of research, monitoring & evaluation, and data;
• Technical experience with measurement (including psychometric tools), evidence, monitoring, and evaluation in crisis contexts;
• Excellent communication skills, both verbal and written in English;
• Strong technical knowledge of the field of education in emergencies and familiarity with INEE required;
• Ability to be flexible and work well independently, virtually and under pressure, and in a fast-paced environment;
• Excellent organizational skills: the ability to track and follow-up on various tasks;
• Excellent analytical and writing skills: the ability to draft briefs, reports, and syntheses;
• Willingness to travel 30% to challenging field locations;
• Excellent interpersonal skills: the ability to successfully interact with a variety of people;
• Flexible work attitude: the ability to follow direction and effectively learn and work within an inter-agency framework and approach.

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Position Summary: 

IRC is seeking a Private Sector Engagement Coordinator, to be based in Nairobi for its IKEA Foundation funded Euro 30 Million five year, urban livelihoods program: Refugees in East Africa: Boosting Urban Innovations for Livelihoods Development (Re:Build). Re: Build aims to support refugee and host communities in Nairobi and Kampala to achieve economic self-reliance by supporting: 1) Access to sustainable livelihoods (including employment and entrepreneurship, as well as financial inclusion); and 2) Ensuring that strong markets and effective and responsive city services are accessible to all. Re:Build is prioritizing market-based approaches to achieving these objectives, and in turn, is building a network of private sector partners in Nairobi and Kampala to collaborate on activities such as: apprenticeships, job placements, value chain development, and joint advocacy on issues of shared importance (e.g. refugee right-to-work).

The Private Sector Engagement Coordinator will report to the Project Director and will identify, develop, and manage strategic partnerships with private sector actors (local, national, and multinational). ,  following specifically for private sector partners: Pre-Award and Agreement Development; Partnership engagement and  Management, and Capacity Sharing. The Private Sector Engagement Coordinator will take the lead in liaison and communication with Private sector partners, representing Re: Build in negotiations of contractual terms between potential private sector actors and the IRC legal and Awards Management Units.

Job Responsibilities:
 
Relationship Management

• Provide guidance to the Re:Build team on private sector scoping and engagement, including supporting the development of ‘business cases’ to achieve new partnerships and strengthen existing ones.
• Develop tailored contact strategies and compelling pitch presentations for prospective partners
• Manage interactions with prospective and actual private sector partners
• Manage the Re:Build Private Partner database, including working with program teams to ensure partnership commitments are realized. 

Pre-Award and Agreement Development Support

• Lead on new private partnership contracting processes, including supporting selection of appropriate agreement types, conducting vetting and due diligence processes, and working closely with service delivery teams to develop Scope of Work documents and budgets.
• Provide guidance to prospective private sector partners on IRC’s partnership policies and procedures.
• Act as key focal point for communications with private sector partners, representing Re:Build in negotiations of contractual terms that the program will enter into. 
• Coordinate communication between Re:Build and prospective private sector partners and liaise with relevant IRC staff in the region, country programs, IRC Legal and Awards Management Units, and the donor (where relevant) to ensure timely contractual development.  

Partner Support and Capacity Sharing

• Collaborate with technical coordinators to integrate technical capacity sharing approaches, including how IRC can learn from private sector partners.
• Promote and identify ways for continual learning between IRC staff and private partners.
• Develop and manage processes to routinely gather private sector feedback to enhance program delivery. 

Job Requirements  

• Bachelor’s degree in business, international development, law, social science, or commensurate professional experience
• At least 3-5 years in a similar or related role, preferably with a Non-Governmental Organization (NGO)
• Experience in relationship management, ideally with private sector actors
• Experience in partnership development, with a strong preference for partnerships in humanitarian or international development contexts
• Strong negotiation skills and understanding of contracting and/or sub-award processes.
• Excellent interpersonal skills; demonstrated ability to liaise with a variety of people effectively in a fast paced, multi-cultural environment, and to work with a virtual team.  
• Proficiency in MS Office (Word, PowerPoint, Excel). 
• Previous experience working in private sector in Uganda and Kenya preferred.