Job Openings at Kenya Pipeline Company Ltd

GRADE KPC 4- JOB REF: KPC/ADVT/24/2020

Overall Purpose:

Responsible for providing technical and professional leadership in management accounting and reporting including planning and ensuring generation of financial statements and coordination of external audits.

Key Responsibilities

• Evaluate, redesign, develop, document and implement of Management accounting procedures, processes and instruction manual in compliance with the company policy, changing tax regimes and regulations in the Oil Industry.
• Coordinate billing of KPC deliveries, side contracts services and any other service offered by KPC.
• Create, coordinate, and evaluate the financial programs and supporting information systems of the company.
• Coordinate preparation of and ensure compliance with budgetary reporting requirements.
• Oversee the approval and processing of revenue, expenditure, and position control documents, department budgets, and data entry.
• Coordinate the preparation of management reports, special analyses, and information reports.
• Establish and maintain appropriate internal control safeguards.
• Interact with other managers to provide consultative support to planning initiatives through financial and management information analyses, reports, and recommendations.
• Direct and coordinate company financial planning and budget management functions.
• Monitor and analyse monthly operating results against budget.
• Ensure records systems are maintained in accordance with generally accepted accounting standards.

Key Qualifications and experience

1. Bachelor’s degree in Finance or Commerce (Accounting option) or its recognized equivalent qualifications
2. CPA (K) or its recognized equivalent qualifications
3. A minimum of eight (8) years relevant work experience three (3) of which must have been at Senior Management level.
4. Member of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other recognized professional body.
5. Management Course lasting not less than four (4) weeks
6. Proficiency in computer applications.
7. Demonstrated competence in work performance; and
8. Fulfilled the requirements of Chapter Six of the Constitution

Key Skills and Competencies

• In-depth knowledge of financial management, credit evaluation techniques, loss control methods, due diligence processes and taxation law.
• Considerable knowledge of principles, methods and practices of governmental accounting and budgeting
• Excellent leadership, communication and interpersonal skills.
• Ability to develop and prepare relevant reports for management
• Ability to resolve problems in a timely manner, gather and analyze information skillfully
• Ability to maintain professional status, high integrity and keep abreast of evolving trends in accounting and finance through continuing professional development
• Proficiency in financial and statistical packages
• Ability to deliver Kenya Pipeline Company’s articulated vision for change, create a sense of urgency around change and motivate staff to join change efforts

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Job Description

GRADE KPC 4- JOB REF KPC/ADVT/25/2020

Overall Purpose:

Responsible for providing technical and professional leadership in revenue accounting including monitoring and analysis of revenue trends and implementation of controls.

Key Responsibilities

• Improvement of controls by evaluating, redesigning, developing, documenting and implementing of Revenue & customer relations procedures, processes and instruction manual in compliance with the company policy, changing tax regimes and regulations in the Oil Industry.
• Accomplishing finance and the company’s mission by completing related results as needed.
• Co-ordinate the accounting of all receipts, transfers and deliveries in and out of all Kenya Pipeline installations countrywide.
• Co-ordinate billing of for ex KPC deliveries, side contracts services and any other service offered by KPC.
• Compiling monthly performance reports for KPC system including monthly product throughput/ revenue trends, causes and implications.
• Supervise, develop and motivate staff to enhance productivity.
• Perform any other duties as may be assigned from time to time

Key Qualifications and experience

• Bachelor’s degree in Finance or Commerce (Accounting option) or its recognized equivalent qualifications
• CPA (K) or its recognized equivalent qualifications
• A minimum of eight (8) years post qualification relevant work experience three (3) of which must have been at Senior Management level
• Experience in fuel stock management and accounting will be an added advantage
• Member of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other recognized professional body.
• Management Course lasting not less than four (4) weeks
• Proficiency in computer applications.
• Demonstrated competence in work performance; and
• Fulfilled the requirements of Chapter Six of the Constitution

Key Skills and Competencies

• In-depth knowledge of financial management, credit evaluation techniques, loss control methods, due diligence processes and taxation law.
• Considerable knowledge of principles, methods and practices of governmental accounting and budgeting
• Excellent leadership, communication and interpersonal skills.
• Ability to develop and prepare relevant reports for management
• Ability to resolve problems in a timely manner, gather and analyse information skilfully
• Ability to maintain professional status, high integrity and keep abreast of evolving trends in accounting and finance through continuing professional development
• Proficiency in financial and statistical packages
• Ability to deliver Kenya Pipeline Company’s articulated vision for change, create a sense of urgency around change and motivate staff to join change efforts

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GRADE KPC 3 - JOB REF KPC/ADVT/23/2020

Overall Purpose

Responsible for external and internal communication geared towards promotion of the Company’s Corporate identity and enhancement of its brand image through exposition of information by publicizing the Company’s objectives, policies, achievement and activities. The position is also responsible for creating high quality content and fostering good media and customer relations.

Key Responsibilities

• Formulate, develop and implement the Company’s Communication Policies and strategies.
• Develop and implement KPC Public Relations strategy, taking into account the internal and external changes in the market and ensure that these are aligned with the Corporate Strategic Plan as well as internal communications strategies.
• Develop operational plans and budget for effective implementation of PR programmes.
• Provide strategic PR advice to management and commission communication strategies.
• Recommend and implement informational and promotional strategies (campaigns) for Corporate and marketing purposes as well as innovative and design PR and marketing promotional materials.
• Respond to all queries in respect of KPC from general public, media, special interest groups and other components of the firm’s stakeholder ecosystem.
• Ensure KPC leadership in managing issues pertinent to the industry is upheld and maintained.
• Manage the KPC brand through the promotion of a positive corporate image for the company;
• Manage and coordinate corporate activities and events.
• Implement and manage Corporate programmes and monitor their impact;
• Manage the website in liaison with the ICT department
• Carry out of final editing, review and provide support in design, production and distribution of newsletters, annual reports, speeches, publications, website contents, reports and outreach materials;
• Coordinate and implement media management strategies and manage media stakeholders.
• Manage complaints from various stakeholders and undertake customer service delivery surveys;
• Develop strategic communication campaigns targeted at employees to ensure understanding of KPC’s mandate;
• Identify potential issues and engage in proactive reputation management;
• Review and manage sponsorships and partnership projects in line with the KPC communication policy;
• Provide feedback mechanisms to our stakeholders both local and international;

Key Qualifications and experience

• A Degree in Social Science, Communication or Journalism
• A postgraduate Diploma in Mass Communication if the first degree is not in Journalism or Communication
• Minimum of ten (10) years post qualification relevant experience five (5) of which must have been at Senior Management level.
• Registration/membership with relevant professional body where applicable e.g. PRSK, MSK.
• Proficiency in computer applications;
• Fulfil the requirements of Chapter Six of the Constitution; and

Key Skills and Competencies

• Strong leadership skills including effective interpersonal, communication, influencing and negotiation skills.
• Good networking and experience with the wider media space
• Proficiency in Microsoft Office suite, Desk top Publishing.
• Ability to maintain professional status and keep abreast of evolving trends in Corporate Affairs through continued professional education.
• Ability to deliver the Company’s articulated Mission, Vision and Policies.
• Excellent presentation skills
• Ability to observe diplomacy and etiquette.
• Ability to establish flexible teams to carry out tasks in an environment that promotes continuous learning, creativity and innovation.

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JOB REF: KPC/ADVT/22/2020

Overall Purpose

Responsible for undertaking all activities related to demand planning and forecasting of products transported through the pipeline and translating the output into pipeline pumping schedules for the pipeline network and import schedules. In addition, provide KPC management and the Oil industry with up to date and detailed, accurate and timely information on product stocks, ullage availability, oil industry planned product importation, pipeline operational status and scheduled pipeline plans for decision making.

Key Responsibilities

• Study products demands in the market and at KPC Depots/Terminals and carry out forecasts to determine realistic pumping schedules to maximize pipeline utilization and ensure adequate product stocks in the storage depots to meet customers’ requirements.
• Plan the pipeline network pumping schedule in consultation with the oil industry coordinator and communicate to the respective pumping stations for implementation after approval by Operations Manager before.
• Prepare and periodically update Management on the KOSF shipping nominations and ensure implementation as planned by the Petroleum industry.
• Prepare Transportation and Storage Agreements for new Pipeline users
• Keep abreast of Petroleum Industry decisions between the Marketers and the Government and implement where KPC is involved.
• Closely liaise with Kenya Revenue Authority on matters related to Petroleum products taxation and advice accordingly.
• Represent KPC at Oil Industry supply coordination meetings, in the industry vessel scheduling/ullage committee and other industry stakeholder’s forums and update management on critical industry issues requiring KPC action.
• Prepare daily/monthly Management reports on stock status and carry out other related activities as directed by management.

Key Qualifications and experience

• Bachelors’ Degree in Engineering, Economics, Statistics, Mathematics, Commerce or equivalent from a recognized institution
• Minimum of ten (10) years post qualification relevant experience five (5) of which should be at senior level in a large and busy organization.
• Membership to a relevant professional body
• Proficiency in Computer applications.
• Fulfilled the requirements of Chapter Six of the Constitution.
• Demonstrated competence in work performance and results.

Key Skills and Competencies

• Knowledge and understanding of KPC’s requirements including broad knowledge on Statistical Techniques.
• Well-developed written and verbal communication skills including ability to prepare relevant reports.
• Sound analytical skills and the ability to identify with precision the critical factors of a problem in an impartial and objective way.
• Flexibility and responsiveness in handling and determining Operations issues, sound analytical skills and the ability to identify with precision the critical factors of a problem in an impartial and objective way.
• Ability to maintain professional status and keep abreast of evolving trends through continuing professional development.
• Ability to deliver KPC’s articulated vision for change, create a sense of urgency around change and motivates staff to join change efforts.
• High level interpersonal and cross-cultural skills.

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GRADE KPC 3 – JOB REF: KPC/ADVT/ 21/2020

NB: The holder of the position will be based at the Institute’s Nairobi Campus
KPC owned Morendat Institute of Oil & Gas (MIOG) is a Centre of Excellence established to develop human resource capacity in Oil and Gas including Pipeline Management, Operations and Maintenance. The Institute is registered and licensed by the Technical and Vocational Education and Training Authority (TVETA) and embraces Competency Based Education and Training (CBET) and offers both technical and professional courses.
The Vision of the Institute is “International Centre of Excellence for Oil & Gas skills development’, while the Mission is ‘To build capacity for Oil & Gas industry by offering internationally accredited courses, research and consultancy services’.
In accordance with the vision and mission of MIOG, KPC seeks to appoint a dynamic leader to the position of Deputy Director (Training Academics and Linkages (TAL).

Overall Purpose of the Job

Reporting to the Director of the Institute, the Deputy Director (TAL) will ensure strategic leadership in Training, Academics and Linkages that sustains efficient running and promotion of quality training at the Institute.

Key Responsibilities:

• Developing systems, procedures and strategies for implementing the Institute’s training mandate;
• Leading and coordinating training and academic linkage programs
• Ensuring implementation of MIOG as a competency-based training institution as per the Master Plan;
• Leading program development, including curriculum, instructional strategies and instructional materials
• Coordinating the planning, development and review of training programs in line with identified needs;
• Coordinating the development of relevant curricula and accreditations of courses of the Institute
• Liaising with other academic institutions and stakeholders in relation to training and academic linkages
• Managing selection, training and examining of trainees to ensure quality of courses
• Facilitating recruitment and selection of competent training staff;
• Monitoring and ensuring that programs are run within approved budgets.

Key Qualifications and experience

To be appointed to this role, the successful candidate must be a Kenyan citizen and have;

• Master’s Degree in Education (Educational Administration or, Educational Leadership or Curriculum and Instruction), OR Masters in any relevant filed with over 10 years post qualification hands on experience as a trainer/faculty member in a recognized Institution of higher learning
• An earned PhD degree will be an added advantage;
• At least 10 years’ post qualification experience in Training in an Institution of higher learning 5 of which should have been in leadership role
• Demonstrable knowledge of TVET industry and Competency Based Education and Training
• Membership to a relevant professional body.
• Fulfils the requirements of Chapter Six of the Constitution of Kenya

Key Skills and Competencies

• Strong well-developed interpersonal skills;
• Knowledge of best practices and research in curriculum, assessment, and instruction
• Flexibility and responsiveness in handling and determining issues, sound analytical skills and the ability to identify with precision the critical factors of a problem in an impartial and objective way;
• Understanding of Oil and Gas business
• Ability to work successfully with trainers in the development and revision of Institute’s curricula.
• Ability to work with diverse curricula subject areas ability to deliver articulated vision for change, create a sense of urgency around change and motivate staff to join change efforts;
• Ability to empower staff through coaching and counselling by emphasizing accountability and results oriented management;
• Demonstrate technical expertise in risk management, project management, quality assurance as well as monitoring and evaluation

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GRADE KPC 2 - JOB REF: KPC/ADVT/20/2020

Overall Purpose

Reporting to the Managing Director, the role is responsible for provision of leadership to heads of departments with directorate mandate for Operations, Maintenance, Quality Control Supply Logistics departments as well as the Airwing Unit. The job holder will guide the delivery of the entire spectrum of the respective departmental strategies. A key part of this role will be to provide leadership in supply and delivery of Petroleum products.

Key Responsibilities

• Responsible for ensuring petroleum products are transported through the pipeline in the most efficient, safe and economical manner.
• Ensuring maintenance and preservation of the required product quality standards in the pipeline and storage system.
• Liaising with oil marketing companies and other stakeholders on ullage allocations, product transportation and other operational matters and advising the Managing Director on changes in operational requirements which may be necessary for optimization of petroleum pumping.
• Ensuring proper maintenance schedules are effected to improve on plant and equipment availability and efficiency.
• Provide technical leadership to multidisciplinary teams to enable them to develop, implement and evaluate strategic corporate plans and budgets aimed at improving delivery of services.
• Maintaining effective communication between staff of all cadres to provide the right working environment for achievement of Company goals.
• Initiating and participating in organizational performance reviews and business process improvement programmes as well as undertaking specials investigations aimed at improving organizational effectiveness.
• Writing and submitting project charters and/or business cases in order to secure resource commitments (e.g. Budgets, personnel and business systems) from the Board and Executive that will enable execution of initiatives.
• Performing other duties as may be required from time to time.

Key Qualifications & Experiences

To be appointed to this role, the successful candidate must be a Kenyan citizen and have;

• Master’s degree in a relevant field
• Bachelor of Science in any Engineering field from a recognized university
• Be a Registered Professional Engineer with ERB with a current valid practicing license
• Minimum of twelve (12) years post qualification relevant experience five (5) of which should be at senior level in a large and busy organization.
• Fulfils the requirements of Chapter Six of the Constitution of Kenya

Key Skills and Competencies

• Comprehensive knowledge and understanding of engineering aspects in Oil and gas Industry including broad knowledge of local and international standards.
• Strong well-developed interpersonal skills including ability to prepare relevant reports.
• Flexibility and responsiveness in handling and determining engineering issues, sound analytical skills and the ability to identify with precision the critical factors of a problem in an impartial and objective way.
• Demonstrate technical expertise in risk management, quality control as well as supply logistics.
• Ability to deliver articulated vision for change, create a sense of urgency around change and motivate staff to join change efforts.
• Ability to establish flexible multidisciplinary teams in an environment conducive to continuous learning, creativity and innovation.
• Proficiency in computer applications especially those used in quality control, operations and engineering.
• Ability to empower staff through coaching and counseling by emphasizing accountability and results oriented management.

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GRADE KPC 2- JOB REF: KPC/ADVT/19/2020

Overall Purpose

Reporting to the Managing Director, the role is responsible for provision of leadership to heads of departments with directorate mandate for various HR and administrative functional areas. The job holder will guide the delivery of the entire spectrum of human resource and administrative strategies. A key part of this role will be to provide leadership in change management, organizational development initiatives and ensuring staff motivation by creating a conducive working environment.

Key Responsibilities

• Provide leadership in the development and implementation of human resource strategies, policies and procedures to achieve KPC’s strategic objectives;
• Identify, attract, deploy and retain qualified and skilled personnel;
• Ensure continuous development and maintenance of effective performance management systems;
• Oversee the implementation of the performance management system and ensure that individual and team performance is continuously monitored and measured against realistic but challenging targets aligned to the strategic direction by clearly defining performance measures and indicators, expected timeframe as well as resource requirements;
• Maintain a robust remuneration strategy and appropriate terms and conditions of employment;
• Lead and contribute to the development and implementation of appropriate change management initiatives;
• Ensure efficient and effective administration services including maintenance of KPC’s property, offices and provision of transport services.

Key Qualifications and experience

To be appointed to this role, the successful candidate must be a Kenyan citizen and have;

• Master’s degree in either Human Resource Management, Business Administration, Organizational Development and Management or Labour Management
• Bachelor’s degree in Social Sciences or Human Resource Management
• Post Graduate Diploma or Higher National Diploma in Human Resource Management if either degree is not in HRM
• Minimum of twelve (12) years post qualification relevant experience five (5) of which should be at senior level in a large and complex organization.
• Membership to Institute of Human Resource Management
• Possession of a current Practicing License.
• Proficiency in Computer applications
• Fulfils the requirements of Chapter Six of the Constitution of Kenya

Key Skills and Competencies

• Strong leadership skills including effective interpersonal, communication, influencing and negotiation skills and the ability to relate to people from different cultures and backgrounds;
• In depth knowledge of administration and human resources policies, systems and procedures;
• Ability to lead staff, including training and conflict management skills;
• Strong planning and organizational skills;
• In depth understanding of labour laws and other relevant legislations;
• Proven track record and ability to manage change and interpersonal conflict;
• Proficiency in computer applications including computerized HR information systems;
• Ability to deliver the articulated vision for change to staff members i.e. create a sense of urgency around change and motivate staff to join change efforts;
• Be able to initiate and participate in organizational performance reviews and business process improvement programmes as well as undertake special research aimed at improving organizational effectiveness;
• Ability to take personal responsibility for dealing with employee issues and concerns and making themselves fully available and taking actions beyond normal expectations;
• Ability to maintain professional status and keep abreast of evolving trends in management through continuing professional education programmes;
• Demonstrated ability to deal patiently and sympathetically with people from diverse backgrounds and to develop practical solutions to problems.