Job Openings at One Acre Fund

About the Role

• Looking for an Administration Supervisor to take ownership of a high-impact operations role managing the Kakamega HQ office, supporting 350+ staff. You’ll lead day-to-day office operations, supervise facility teams, and drive efficiency across administration, asset management, and events. This role is ideal for a hands-on leader who enjoys building systems, improving processes, and creating a productive, well-run workplace.

Responsibilities

Manage the office operations at the Kakamega HQ office 

• Independently oversee and execute daily office operations to maintain high-quality standards and exceptional service provision to 350+ staff in our Kakamega HQ. 
• Serve as the first point of contact for visitors, suppliers, customers, and employees entering the office.
• Own the staff ID card printing process and ensure all staff receive their ID cards within the agreed SLAs.
• Manage office access ensuring adherence to access protocols and reporting of accurate data. 
• Implement cleaning and maintenance schedules and ensure they are carried out in line with the relevant SOPs.
• Monitor and pay recurring service bills on time to avoid service downtimes. Update relevant trackers with payment information. 
• Implement all health and safety standards in the office as per Health, Safety, and Security guidelines. 
• Proactively and accurately identify substantial areas of improvement in the office and design and implement process improvements with minimum manager support. 
• Independently scope and manage low-complexity office management projects with oversight from the manager.

Asset and consumables management

• Manage office assets, ensuring that fixed assets are appropriately booked and returned. 
• Ensure the effective and economical use of equipment and consumables in the office. 
• Monitor consumable levels and place procurement orders on time.
• Perform end-month stock counts and update the consumables trackers regularly. 

Event Management

• Provide support for all events happening at the office, including setting up spaces/meeting rooms and securing service providers.

Team management

• Manage the Facility Services Officers and cleaning casuals deployed to the office.
• Develop a performance culture through mentorship.
• Identify and facilitate opportunities for their professional growth and development

Career Growth and Development

• We have a strong culture of constant learning and we invest in developing our people. You\'ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You\'ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• Diploma in Business Administration, Office Management, Public Administration, or a related field
• 2–3 years of experience in office administration, facilities management, or operations
• At least 1 - 2 years in a supervisory or team leadership role
• Experience managing office operations, assets, vendors, and service providers
• Ability to implement SOPs, manage workflows, and improve processes
• Proficiency in Microsoft Office (Excel, Word, Outlook) and basic digital tools
• Experience supporting events or office logistics at scale
• Basic procurement or budget tracking exposure
• Hospitality experience is an added advantage.

Preferred Start Date

• As soon as possible

Job Location

• Kakamega, Kenya

Benefits

• Health insurance, paid time off

Eligibility

• This role is only open to citizens or permanent residents of Kenya.

Application Deadline

• 08 July 2026. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.

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About the Role

• Be responsible for the setup and efficient day-to-day operation of all machinery in the facility to produce high-quality dried fruit, and monitoring of maintenance at the facility.

Responsibilities

Dryer Operations & Monitoring

• Manage dryers during day/night shifts, monitor dryer parameters, and maintain dryer logs.
• Report any dryer malfunctions, and lead in troubleshooting
• Report and keep track of power outages or interruptions during dryer operations and ensure clear handover logs/reports after each shift.

Pallet trolleys operation

• Support pallet trolley operation when moving fruits for processing..

Maintenance & Quality Control

• Perform routine maintenance and cleaning of all machines (ensure records are up to date) to ensure smooth operation and prevent breakdowns.
• Monitor the quality of dried fruit and adjust machines as needed to maintain product standards.
• Manage all maintenance works within the factory.

Troubleshooting & Safety Compliance

• Diagnose and resolve mechanical or process issues during production.
• Adhere to all safety protocols and report hazards or incidents immediately.

Record Keeping & Team Management/Collaboration

• Maintain accurate records of production data, machine performance, and maintenance activities.
• Work closely with supervisors and quality control personnel to achieve production targets and maintain product quality.
• Train and manage machine operators 

Work Commitment & Continuous Improvement

• Suggest and implement improvements to enhance production efficiency and effectiveness.

Water and Electricity Tracking 

• Track all water and electricity used in the factory and ensure efficient functionality of all utilities.

Career Growth and Development

• We have a strong culture of constant learning and we invest in developing our people. You\'ll have weekly check-ins with your manager, access to mentorship and training programs, and regular feedback on your performance. We hold career reviews every six months, and set aside time to discuss your aspirations and career goals. You\'ll have the opportunity to shape a growing organization and build a rewarding long-term career.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• Minimum academic Qualification: Diploma/Certificate in Electrical, Mechanical, or Training in vocational machinery operation.
• Work Experience: 1+ years of working experience in food processing and handling machinery
• Knowledge and experience in the Food Safety Management System, Environmental, and Occupational Health and Safety in the workplace.
• Attention to detail: Ensures all your tasks are completed to the processing needs.
• Problem-solving: Establish root cause and find solutions to meet the required maintenance target.
• Analytical skills: Have the ability to identify a problem, investigate to find out relevant facts, and find a logical solution.
• Written and verbal communication: Strong verbal communication skills.
• Ability to work as part of a team: Teamwork with the warehouse and production team.
• Time management: Ensures you have adequate time to complete your tasks to the desired operation.

Preferred Start Date

• As soon as possible

Job Location

• Ruiru, Kenya

Benefits

• Health insurance, paid time off

Contract Duration

• 1 Year

Eligibility

• This role is only open to citizens or permanent residents of Kenya.

Application Deadline

• 23 July 2026. Please note that we hire on a rolling basis which means that applications are reviewed and processed on a continuous basis until a hire is made.