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Peace Winds is a disaster preparedness, response and recovery organization. Peace Winds advocates for increased collaboration between governments, militaries, NGOs, and the private sector to prepare for and respond to natural disasters across the globe, with the Japan - U.S. relationship as the cornerstone of humanitarian assistance.
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The HR Assistant will support the effective management of HR operations at Kakuma and Nairobi Offices. Reporting to the Senior HR Officer, the role focuses on maintaining accurate staff records, managing HR data, assisting in recruitment processes, coordinating leave management, and responding to HR-related queries via email and phone. The HR Assistant will work closely with the Senior HR Officer and the Admin/HR Support team at the field to ensure smooth implementation of HR policies and procedures.
Key Roles and Responsibilities
Staff Records & HR Data Management
- Maintain accurate and up-to-date employee records, including personal information, contracts, and HR files.
- Perform HR data entry and ensure timely updates in HR databases and filing systems.
- Assist in the preparation of HR reports and records for management review.
Recruitment Support
- Assist with vacancy postings internally and externally.
- Support the recruitment process, including scheduling interviews, documenting outcomes, and onboarding new staff.
- Maintain recruitment tracking systems and provide updates to the Senior HR Officer.
Leave & Attendance Management
- Track and manage staff leave records, ensuring accuracy and compliance with organizational policies.
- Support the monitoring of attendance and other HR-related administrative processes.
HR Support & Communication
- Respond to HR-related queries from staff via email, phone, or in person.
- Assist in addressing routine HR matters such as benefits, staff information, and documentation requests.
- Ensure confidentiality of all employee and organizational information.
General Responsibilities
- Support the HR team in implementing organizational HR policies and procedures.
- Maintain a professional approach with all staff interactions.
- Assist with any other HR-related tasks as assigned by the Senior HR Officer.
Qualifications & Experience
- Diploma in Human Resource Management or a related field. Degree is added advantage
- Minimum of 3 years’ experience in HR or administrative support.
- Strong knowledge of HR policies, procedures, and employment regulations.
- Excellent communication and interpersonal skills.
- Proficient in HR data management and Microsoft Office applications.
go to method of application »
The HR Assistant will support the effective management of HR operations at Kakuma and Nairobi Offices. Reporting to the Senior HR Officer, the role focuses on maintaining accurate staff records, managing HR data, assisting in recruitment processes, coordinating leave management, and responding to HR-related queries via email and phone. The HR Assistant will work closely with the Senior HR Officer and the Admin/HR Support team at the field to ensure smooth implementation of HR policies and procedures.
Key Roles and Responsibilities
Staff Records & HR Data Management
- Maintain accurate and up-to-date employee records, including personal information, contracts, and HR files.
- Perform HR data entry and ensure timely updates in HR databases and filing systems.
- Assist in the preparation of HR reports and records for management review.
Recruitment Support
- Assist with vacancy postings internally and externally.
- Support the recruitment process, including scheduling interviews, documenting outcomes, and onboarding new staff.
- Maintain recruitment tracking systems and provide updates to the Senior HR Officer.
Leave & Attendance Management
- Track and manage staff leave records, ensuring accuracy and compliance with organizational policies.
- Support the monitoring of attendance and other HR-related administrative processes.
HR Support & Communication
- Respond to HR-related queries from staff via email, phone, or in person.
- Assist in addressing routine HR matters such as benefits, staff information, and documentation requests.
- Ensure confidentiality of all employee and organizational information.
General Responsibilities
- Support the HR team in implementing organizational HR policies and procedures.
- Maintain a professional approach with all staff interactions.
- Assist with any other HR-related tasks as assigned by the Senior HR Officer.
Qualifications & Experience
- Diploma in Human Resource Management or a related field. Degree is added advantage
- Minimum of 3 years’ experience in HR or administrative support.
- Strong knowledge of HR policies, procedures, and employment regulations.
- Excellent communication and interpersonal skills.
- Proficient in HR data management and Microsoft Office applications.
go to method of application »
The Finance Assistant Officer will work under the direct supervision of the Head of Support Services (HoSS) and in accordance with Peace Winds Japan Kenya (PWJ) policies and procedures. The role is responsible for supporting financial operations and ensuring smooth facilitation of field activities. The Finance Assistant Officer will collaborate closely with the management team and other staff, contributing to efficient financial management and compliance.
Key Roles and Responsibilities
- Support the HoSS in managing USD and KES bank books.
- Assist in the preparation and timely submission of monthly financial reports to headquarters.
- Manage petty cash and conduct weekly counts (every Friday) in the presence of the HoSS or Finance Officer, ensuring proper documentation and filing.
- Ensure accuracy, completeness, and proper filing of all Mpesa and bank records.
- Support the Finance Officer in processing payments through the NetSuite ERP system, ensuring all required supporting documents are complete, signed, and dated.
- Ensure original invoices are obtained for payments and properly filed with corresponding vouchers and supporting documents.
- Verify that all invoices are stamped with the PWJ/Donor “Paid” stamp and duly signed by suppliers.
- Maintain well-organized, chronological filing of vouchers, invoices, and supporting documents.
- Update and maintain the cashbook in the NetSuite ERP system, ensuring all transactions are accurately recorded.
- Assist in monthly account reconciliations, including bank and Mpesa reconciliations. Support donor reporting requirements in collaboration with the HoSS.
- Maintain up-to-date and well-organized financial records.
- Support the Finance Officer and HR Officer in monthly payroll processing.
- Perform any other duties as assigned by the supervisor.
Qualifications and Requirements
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field, with a minimum of three (3) years’ relevant experience; OR Diploma in Finance, Accounting, Business Administration, or a related field, with a minimum of five (5) years’ relevant experience.
- CPA Part I qualification will be an added advantage.
- Strong knowledge of financial management, budget control, and accounting processes, preferably within a humanitarian or non-profit organization.
- Solid understanding of current accounting standards, taxation, and best practices.
- Proficiency in NetSuite ERP system is required.
- Excellent planning, organizational, and time-management skills, with the ability to meet
strict deadlines.
go to method of application »
The Finance Assistant Officer will work under the direct supervision of the Head of Support Services (HoSS) and in accordance with Peace Winds Japan Kenya (PWJ) policies and procedures. The role is responsible for supporting financial operations and ensuring smooth facilitation of field activities. The Finance Assistant Officer will collaborate closely with the management team and other staff, contributing to efficient financial management and compliance.
Key Roles and Responsibilities
- Support the HoSS in managing USD and KES bank books.
- Assist in the preparation and timely submission of monthly financial reports to headquarters.
- Manage petty cash and conduct weekly counts (every Friday) in the presence of the HoSS or Finance Officer, ensuring proper documentation and filing.
- Ensure accuracy, completeness, and proper filing of all Mpesa and bank records.
- Support the Finance Officer in processing payments through the NetSuite ERP system, ensuring all required supporting documents are complete, signed, and dated.
- Ensure original invoices are obtained for payments and properly filed with corresponding vouchers and supporting documents.
- Verify that all invoices are stamped with the PWJ/Donor “Paid” stamp and duly signed by suppliers.
- Maintain well-organized, chronological filing of vouchers, invoices, and supporting documents.
- Update and maintain the cashbook in the NetSuite ERP system, ensuring all transactions are accurately recorded.
- Assist in monthly account reconciliations, including bank and Mpesa reconciliations. Support donor reporting requirements in collaboration with the HoSS.
- Maintain up-to-date and well-organized financial records.
- Support the Finance Officer and HR Officer in monthly payroll processing.
- Perform any other duties as assigned by the supervisor.
Qualifications and Requirements
- Bachelor’s degree in Finance, Accounting, Business Administration, or a related field, with a minimum of three (3) years’ relevant experience; OR Diploma in Finance, Accounting, Business Administration, or a related field, with a minimum of five (5) years’ relevant experience.
- CPA Part I qualification will be an added advantage.
- Strong knowledge of financial management, budget control, and accounting processes, preferably within a humanitarian or non-profit organization.
- Solid understanding of current accounting standards, taxation, and best practices.
- Proficiency in NetSuite ERP system is required.
- Excellent planning, organizational, and time-management skills, with the ability to meet
strict deadlines.
Method of Application
Qualified & Interested candidates should submit their resume (2 pages) and a cover letter (1 page) detailing their relevant experience to recruit@peace-winds.or.ke. Please include job title in the subject line. The deadline for applications is 25th March 2026. You are also required to indicate your expected salary in your application letter. Shortlisting will be done on a rolling basis. Hard copy applications will not be accepted.
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