Job Openings at Terre des Hommes Netherlands

Position within the organisation

The Finance Consultant works with the Country Team (CT) for Kenya, and receives hierarchical leadership from the Finance and Admin Officer to whom he/she reports. He/she will, in close collaboration and consultation with the country team , advise and act on the development, implementation and monitoring of the various projects under the child protection programme in Kenya. This will be done in close collaboration with, and support to, the project partners in Kenya.

Main Deliverables:

• Preparation of monthly and quarterly financial reports of self implemented and co-implemented projects
• Review of cash request/advances requests submitted by Kenya team against budgets.
• Review of staff imprest declarations ensuring settlement in time and as per approved budget.
• Preparation of books of account for audit, for self implemented and co-implemented projects.
• Review of Project budgets, proposal and budget projections to ensure they are done as per Terre des Hommes Netherlands guidelines and reflect the value for money principle.
• Filing of all supporting documents for administration and projects and ensuring the filing system of the organization is in order
• Assist in project and country office logistics i.e travel arrangements
• Document and maintain complete and accurate supporting information for all financial transactions.
• Assist in the procurement process as per the Kenya team needs.
• Process the procurement for 2019 operational/statutory audits ensuring all engagement letters are signed before the end of December 2019 and that all reports are finalised by 15th February 2020.
• Assist with the project closure process for year 2019.
• Attend monthly and quarterly review meetings and present BvAs for Kenya Country Office budgets.
• Any other duties that may be assigned by the Finance & Admin Officer OR Finance Manager.

Knowledge and experience

• Bachelor's Degree in finance, economics, accounting or any other relevant degree.
• Relevant professional qualification ie ACCA/CPA is an added advantage.
• Knowledge of MS Excel/Google sheet is essential.
• Previous experience working in INGO setting
• Experience in grants management is an added advantage.

Competencies

Driving for quality

Set high demands to the quality of own work and that of others; constantly strive for improvement.

Level 1: Applies the specified quality requirements within own work and repairs mistakes.

Planning & Organising

The effective alignment of activities, time and resources to achieve objectives.

Level 1: Plans and organises own work in a logical way

Care

Possessing an eye for detail and doing things precisely as required.

Level 1: Has an eye for detail with regard to own work and that of others and in the way work is completed.

Customer Focus

Anticipates and researches the expectations and requirements of the customer, connects with these and delivers added value

Level 1: Discovers the customer's issue and delivers a suitable solution

Commencement.

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Objective of the position

The objectives of this position is to provide a learning environment for an aspiring finance and accounting professional, while contributing to the finance, administration and logistics function.

We are looking for a bright hands-on Finance and administration Intern to be a key member of the Finance team. The candidate in this role will gain a wide range of knowledge and experience during the 6 months they will be with us, starting from January 2021.

Position within the organisation

The Finance and Administration Intern will be based in Nairobi and works with the Country Team (CT) for Kenya, and receives hierarchical leadership from the Finance and Administration Officer to whom he/she reports. He/she will, in close collaboration and consultation with the country and regional team, advise and act on the development, implementation and monitoring of the various projects under the child protection programmes in Kenya. This will be done in close collaboration with, and support to, the project partners in Kenya.

Main Duties and Responsibilities:

• Document and maintain complete and accurate supporting information for all financial transactions.
• Assist in the maintenance of financial statements in a timely and accurate manner.
• Assist in preparation of monthly and quarterly financial reports for self and co implemented projects
• Assist in preparation and consolidation of the budget forecasts for co implemented projects.
• Support in reconciling bank accounts for self implemented projects
• Assisting in raising of payment vouchers for both operations and projects expenses.
• Assist in review of cash request and imprest declaration ensuring all documentation are complete and accurate as per TdH-NL guidelines
• Assist in the procurement process of co implemented projects and for Kenya country office.
• Filing of all supporting documents for administration and projects and ensuring the filing system of the organization is in order.
• Assist in project and country office logistics and procurement i.e travel arrangements, purchases of goods and services
• Assist in office administration e.g filling, photo copies, etc.
• Assist in preparing supporting information for project audits.
• Performing any other duty as may be assigned by his or her line manager

Knowledge, Skills and Experience

• Bachelor's Degree in finance, economics, accounting or any other relevant degree.
• Relevant professional qualification i.e. ACCA/CPA is an added advantage.
• Knowledge of MS Excel/Google sheet is essential.
• Previous experience is an advantage but not required.

Competencies

Driving for quality

Set high demands to the quality of own work and that of others; constantly strive for improvements.

Level 1: Applies the specified quality requirements within own work and repairs mistakes.

Planning & Organising

The effective alignment of activities, time and resources to achieve objectives.

Level 1: Plans and organises own work in a logical way

Care

Possessing an eye for detail and doing things precisely as required.

Level 1: Has an eye for detail with regard to own work and that of others and in the way work is completed.

Customer Focus

Anticipates and researches the expectations and requirements of the customer, connects with these and delivers added value

Level 1: Discovers the customer's issue and delivers a suitable solution**