Job Openings at World Food Programme (WFP)

JOB PURPOSE

To manage a range of warehouse activities including safeguarding of commodities and supplies, and ensuring well-organized warehousing and storage service in compliance with WFP warehouse guidelines. 

KEY ACCOUNTABILITIES (not all-inclusive)

• Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.
• 2Contribute to review of WFP corporate warehouse standards and procedures, to support efficiency and changing business needs.
• Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times to support decision-making.
• Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements.
• Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for commodity handling and storage are strictly followed. 
• Supervise preparation and/or prepare regular and ad hoc reports and statistics on warehouse operations, to support informed planning and decision-making.
• Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions are initiated as appropriate following WFP established procedures.
• Review on periodic basis warehouse space availability, plan and implement new design layouts to support business needs and ensure cost-efficiency.
• Work in collaboration with internal and external stakeholders, in order to deliver aligned and coherent warehouse services.
• Identify training needs and efficiently plan trainings, to ensure that all staff have required knowledge and skills to carry out their responsibilities.
• Supervise warehouse staff, to ensure high performance standards.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in maintaining a logistics database and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education. A post-secondary certificate in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other relevant field.
• Language: Fluency in both oral and written communication in the English.
• Experience: 6 years of relevant experience in Warehouse Management/Supply Chain Management.

Applications for this position will close at 11:59 p.m. (East African Time) on 12th March 2023

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ROLE:

This role supports the design, delivery and monitoring of workforce plans and structural reviews and works in close collaboration with internal and external stakeholders, from WFP’s management, to functional subject matter experts, HR colleagues and external experts.

This position will be part of the HR Workforce Planning and Strategy Branch outposted to the WFP Regional Bureau Nairobi (RBN). Priorities can often change in a fast-paced environment like WFP, so this role includes, but is not limited to, the following accountabilities:

ACCOUNTABILITIES:

• Act as a Subject Matter Expert on Strategic Workforce Planning (SWP) and Organizational Alignment Reviews (OA), conducting SWP and/or OA exercises for the Country Offices based on established procedures, incorporating the results of functional and global workforce plans.
• Through desktop reviews and stakeholder meetings, assess the strategic direction of Country Offices as well as possible future scenarios and derive insights into the implications of these on the workforce using a strategic workforce planning methodology and software.
• Identify and analyze the current workforce and its relevant characteristics, including current skills of the workforce through skills gap analyses, talent reviews and/or functional talent assessments.
• Assess future demand for talent based on strategic direction, and future supply of internal talent through data analysis. Project supply versus demand models for the Country Offices and identify gaps.
• Work with HR colleagues and management to develop a strategy to close gaps by identifying appropriate workforce and/or talent management solutions to bridge the gaps over short, medium, and long-term including costs, timeframes, and benefits.
• Analyze Country Office current organizational set-ups, structures, workforce composition and design organizational structures based on the workforce planning results.  
• Provide guidance and advice on formulating detailed implementation plans to ensure that the gaps between the current and future structures and workforce can be smoothly bridged.
• Prepare appropriate communications materials to keep all stakeholders informed of SWP and structure alignment progress, to request action and to build engagement.
• Monitor the implementation of Country Office workforce plans through the management of project plans, conduct lessons-learned exercises and contribute to the refining of workforce planning practices across WFP.
• Coordinate and streamline the collection, interpretation and validation of workforce data and its analysis ensuring that quality standards and data privacy compliance are maintained.
• Establish knowledge management systems, including best practices, benchmarks and knowledge repositories on Strategic Workforce Planning and organizational structures, sharing them proactively with the counterparts within the SWP team.
• Drive the efforts on creating awareness on SWP and OA processes and methodology as appropriate among established stakeholders (HR community, Leadership of the Regional Bureau and Country Offices). Lead capacity building/strengthening efforts among designated HR community in relation to organizational alignments and structural reviews. 
• Other, as required.

QUALIFICATIONS & EXPERIENCE REQUIRED:

• Education: University Degree in Human Resources, Statistics, Economics, Business Administration or other related field.

Experience: 

• Minimum 5 years of experience in Human Resources, Consulting or relevant post-graduate experience with excellent analytical, communication and project management skills.
• At least 3 years of international experience either working abroad or in an international environment, as part of a multicultural team.

 Knowledge & Skills: 

• Strong track record on organizational design and change management
• Strong analytical, critical thinking, planning and problem-solving skills
• Strong attention to detail
• Ability to handle ambiguity and change, as well as balance multiple priorities
• Customer orientation
• Excellent written/verbal communication skills
• Ability to build effective relationships across and outside the organization, at all levels
• Proficiency with Microsoft Excel, Word and PowerPoint
• High level of organization to compile and derive insights from data, working with multiple sources and coping with rapidly changing information
• Knowledge of workforce planning tools and data analytics/visualization/ reporting technology is desirable

Application Deadline: 06 March 2023

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ABOUT THE OPPORTUNITY

We are building a Roster of Human Resources Generalists and Recruiters that will be comprised of highly competent professionals from around the world who can play a key role in helping our Country Offices across a variety of HR activities. 

KEY ACCOUNTABILITIES (not all-inclusive)

•  Contribute towards the development of country specific plans and processes, and deliver HR operational activities or projects, following standard processes and ensuring alignment with wider WFP policies.
• Provide advice to managers and employees, understanding their needs and ensuring policies, procedures, processes, systems and tools are available and correctly applied to support them.
• Provide effective management of the employment relationship between WFP and its staff, by administering conditions of service, contracts and appropriate entitlements, and resolving employee relations issues.
• Contribute to staff capability building, working with managers to understand individual skills and business requirements, and organizing/delivering development solutions which equip people with the skills and knowledge required to meet current and future challenges.
• Deliver onboarding activities which ensure new employees have a positive experience of WFP, and are successfully integrated into their new role and the organisation.
• Contribute to building and managing talent within WFP, working with managers to understand their needs and delivering solutions to recruit, retain, manage and develop a high caliber workforce to deliver business objectives.
• Support organizational design activities that enable senior management to define and organize structures and jobs, and allocate people to the right places in order to improve efficiency.
• Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.
• Collate and analyse data for the preparation of accurate and timely reporting, supporting a WFP wide view of HR activities that enables informed decision-making and consistent information for stakeholders.
• Contribute to continuous improvement by implementing new/updated HR policies, procedures and systems and recommending improvements to ways of working.
• Other as required.

STANDARD MINIMUM QUALIFICATIONS

• Education: Advanced university degree in Human Resource Management, Public or Business Administration, Industrial Psychology or other relevant field, or First University degree with additional years of related work experience or trainings/courses.
• Experience: Typically three or more years of postgraduate professional experience in Human Resources with an interest in international humanitarian development.

Knowledge & Skills:

• Broad or specialised knowledge of HR best practices, techniques and processes with some understanding of the basic theoretical background.
• Ability to supervise and support more junior and/or less experienced members of the team.
• Ability to work with minimal supervision.
• Ability to analyze data, draw conclusions and recommend a course of action.
• Good communication skills required to give and receive information and work with a variety of individuals.
• Ability to establish and maintain effective relationships with clients and provide client oriented service.
• Ability to identify client’s needs and match them to appropriate solutions.
• Knowledge of, or the ability to quickly assimilate, UN/WFP specific processes and systems.

APPLICATIOON DEADLINE: 06 March 2023