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AU-IBAR is a specialized technical office of the African Union Commission (AUC), headed by the Director who reports directly to the AUC through the Department of Rural Economy and Agriculture (DREA). Founded in 1951 to study the epidemiological situation and fight rinderpest in Africa, AU-IBAR's mandate covers all aspects of animal resources, includin...
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The Programme Expert – Disease Control and Management shall be as follows:
- Lead, coordinate, supervise and monitoring the technical implementation and management of continental PPR eradication strategy in Africa;
- Strengthen capacities of RECs and AU member states to develop surveillance systems
- Establish and strengthen a system of governance for coordinating the continental PPR eradication strategy in Africa among RECs, closely linked to global coordination initiatives ;
- Support the RECs in the implementation of the regional PPR eradication strategy ;
- Develop and support PPR vaccine production and vaccination strategy at continental level ;
- Support member states eligible for recognition for official PPR free-status and their application to WOAH.
Key Responsibilities
She/he will have the following specific duties and responsibilities.
Specific Responsibilities
- Ensure and promote functional implementation and management of continental PPR eradication strategy in Africa;
- Coordinate the implementation of the project activity plans, preparation of project budget forecast and expense in accordance with approved budgets and prepare quarterly and annual progress reports, and the final technical report.
- Strengthen collaboration with project partners, and ensure timely implementation, monitoring and documentation;
- Develop evidence-base- for PPR (epidemiological systems, regions risk mapping and risk management plan) and Enhance scientific and technical networking in different regions of Africa ;
- Support epidemiological and laboratory capacity to enhance surveillance systems for early detection of PPR outbreaks ;
- Strengthen capacities of AU member states and RECs to develop realistic national and regional strategic plans, policies and legislations aligned with the continental PPR eradication strategy and relevant global instruments ;
- Support the RECs in the implementation of the regional PPR eradication strategy ;
- Identify, establish and support regional reference laboratory for PPR diagnostics
- Identify and support regional PPR vaccine units to increase quality vaccine production and provide vaccines to AU member states;
- Develop effective mechanisms for a solid reporting system on the implementation of the continental PPR eradication strategy in Africa,
- Develop mechanisms for enhancing strategic partnerships among stakeholders for PPR eradication strategy in Africa with PPR Global Eradication Programme under the umbrella of the GF-TADs ;
- Assess project risks and mitigation methods, and promote the achievement of quality results and the timely submission of project technical reports, and the presentation of monthly, quarterly, bi-annual and annual technical reports as per the AUC and development partner requirements.
- Perform any other duties as requested by the Director of AU-IBAR.
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The Administrative Assistant will be responsible for planning, implementing and managing administrative and procurement related activities. Moreover, she/he will be responsible for managing communication and accounts related activities.
Specific Responsibilities
Administrative
- Filing and archives: maintaining accurate and tidy files, electronic filing and archiving system and filing indexes
- Travel and conference arrangements: making hotel and travel bookings and preparing travel documents for the office staff, making budgets for workshops and meetings and sharing it with finance team and assist with the Organization of conferences, workshops and meetings (physical and zoom meetings)
- As may be required, to support procurement activities, financial issues of the project working in close collaboration with the procurement and finance staff
- Assisting in preparation of reports, presentations, tables, lists, statistics and diagrams
- Monitoring completeness and timelines of documentation and inputs for the development of reports
Procurement
- Assess procurement requirements, prepare procurement plans, draft specifications and initiate procurement process ;
- Assist to prepare procurement / tender documents for RFQs, RFPs;
- Arrange evaluation committee meetings to evaluate tenders and quotation documents as and when required;
- Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors;
- Assist to ensure timely procurement of goods/logistical requirement and services through monitoring the procurement progress with the AU-IBAR Procurement unit and follow up with vendors;
- Prepare reports on procurement for project management, RECs and Line Ministry and others.
- Perform any other duty as may be assigned by Project officer and the Procurement Officer
Key Deliverables
- Provision of administrative and logistical support to cross-functional project teams.
- Organized travel and accommodation arrangements for project-related activities, including meetings, workshops, and conferences.
- Accounts of stakeholders convenings and communication such as meetings, workshops, and events organized, including attendee lists, agendas, and outcomes are well maintained.
- Adequate support to procurement processes for the project has been provided and documentation properly compiled for action.
- An organized digital and physical filing system maintained for all relevant correspondence, stakeholder information, procurement etc.
Duration and Location
The duration of this consultancy is six (6) months, which may be renewed subject to satisfactory performance and availability of funds. The successful consultant will be based in AU-IBAR offices in Nairobi, Kenya and will be required to maintain the AUC office hours.
Remuneration
The remuneration for this Consultancy shall be an all-inclusive monthly fee equivalent to GSA-5 on the AUC Salary Scale (US$ 1,641 to US$ 1,891 per month).
The consultant will be responsible for his/her medical and travel insurance cover for the duration of the consultancy. Expenses for travel on official missions will be covered separately by AU-IBAR in accordance with the applicable African Union Commission rules and regulations.
Supervision
The Consultant will work under the technical supervision of the project coordinator and the procurement officer with overall oversight from the Director of AU-IBAR.
Requirements
Qualifications
The successful applicant should have a minimum of a bachelor’s degree Administration, Procurement, Logistics, Business Management, Business Administration Supply Management, International Business or related/similar fields or any other related discipline.
General Experience
- At least 3 years accumulated work experience performing administrative and procurement functions.
- Demonstrated knowledge and competence in administrative and clerical work.
- Experience in procurement of goods and services.
- Experience in a multi-cultural environment in Africa.
- Demonstrable experience in effective communication with and presentation to external and internal partners.
- Experience in maintaining records and documentation within established compliance or regulatory frameworks.
Specific Experience
- Work experience in African Union institutions or other intergovernmental organizations will be an added advantage.
- Experience in working with various organizations, departments, developing and maintaining strong working relationships with key stakeholders.
- Experience in supporting administrative, procurement and financial activities of donor funded projects in Intergovernmental or non-governmental organizations.
- Experience in conducting inventory or stock taking of issues relating to administration and procurement activities.
- Working experience in AU member states in related administrative functions or procurement related duties.
Applications are open to individuals of eligible nationalities. If your career aspirations, qualifications, and experience match the above requirements, please email your application stating fin the subject of the email.
Applications should be submitted via email to procurement@au-ibar.org.
The deadline for submission of applications is Friday 27th December 2024 at midnight Nairobi local time.
Applications should include the following:
- Detailed curriculum vitae;
- Copies of academic and professional qualifications
- Completed declaration on exclusion criteria in the format attached; and,
- Copies of identification documents.