Job Opportunities at Aga Khan University Hospital

Job Summary

• Reporting to the Dean SONAM, the successful candidate will be responsible for providing Monitoring, Evaluation and Research oversight of the project at SONAM. This project convenes stakeholders in the nursing profession, the image, self‐concept, professional identity and mental wellness of nurses. The scope of this work includes budget tracking, report writing, grant and deadline monitoring. This position is on a one-year renewable contract.

Responsibilities

• Document best practices and lessons learned, and foster a productive relationship and lesson-learned sharing culture with program staff and stakeholders to maximize impact of the program
• Responsible for data accuracy, conduct secondary data analysis of routine program data to identify evidence-based best practices for scale up
• Provide necessary information required to compile quarterly, annual, and donor reports as and when required
• Participate in the preparation of work plans, target setting, M&E plans and performance frameworks for the program
• Take lead in data capture and reporting using monitoring tools to track program indicators as per the performance framework including the program results matrix
• Participate in the development of survey protocols for baseline and end-line surveys, and research
• Working closely with research partners and key stakeholders, design and oversee the implementation of research studies and supervise research assistants, including proposal development, ISERC/Ethics approval application, data collection, entry, analysis, and report writing
• Support in research manuscripts and abstracts development and publication through data management, analysis, and reporting
• Coordinate research studies using quantitative and qualitative methods to address implementation challenges that will help the team to scale up interventions and achieve the three IRs

 
Requirements

• Have a Master’s Degree in Project Management, Public Health or Development Studies or any other relevant field with research experience
• Must have not less than six (6) years experience in projects implementation, research and grant writing
• Possess demonstrable experience in leading research work and related fields of knowledge management
• Strong written communication skills; ability to write clear, structured, articulate, and persuasive high quality grant proposal narratives and project reports (and related assessments, SWOT, Log Frame, Theory of Change, Stakeholders Analysis, etc.) are critical for this role
• Have practical knowledge and experience in writing successful research grants, and organizing proposed content based on the Funding Opportunity Announcement (FOA)
• The ability to work with various stakeholders to gather the information and data necessary for writing an organized and appealing narrative report or grant application is key to this role
• Have demonstrable experience in developing and working with project budgets

 Key Skills, Knowledge and Competencies:

• Advanced computer skills in the Microsoft Office applications, including Word and Excel
• Excellent written and verbal communication skills, with strong editing skills - excellent spelling and grammar
• Excellent interpersonal and organizational skills, including handling stressful situations and time-sensitive results.
• Be able to work independently, complete tasks, work with others to problem solve, be detail-oriented, and able to multi-task
• High proficiency in computer programs, especially Data analysis software and Microsoft Office applications
• Excellent skills in collection, analysis, interpretation, and presentation of complex data sets
• Experience in working with research institutions
• Sharp analytical, organizational and documentation skills
• Keen attention to detail
• Ability to work well both independently and within teams
• Flexible, willing to grow professionally, learn new skills
• Ability to meet tight deadlines without compromising quality

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Introduction

• Aga Khan University Hospital, Nairobi is a private not-for-profit teaching hospital that provides tertiary and secondary level healthcare services. It is the first hospital in East Africa to be accredited by the Joint Commission International from the USA. The University Hospital has been providing high quality care for the people of East Africa and beyond for over 60 years.
• Reporting to the Manager Radiology, the incumbent will provide administrative support services and also support the department quality activities.

Key Responsibilities:

• Handle administrative details of the department
• Provide secretarial cover as the Personal Assistant (PA) to the Chair when the PA proceeds on leave or is away for any other reason
• Receive and redirect incoming calls, mail and correspondences
• Prepare Departmental meetings’ agenda in advance, arrange meeting facilities, prepare and distribute minutes of the meetings and make follow-ups on action items
• Update the monthly departmental QVR before every 5th day of month
• Coordinate revision of Departmental Policies, protocols and Procedures
• Coordinate and Organize Departmental Quality Improvement Patient Safety meetings (DQIPs)
• Collect, monitor and analyze data for departmental key performance indicators on a monthly basis
• Coordinate with the Radiation Safety Officer with matters regarding the department
• Liaise with Institutional Quality office for JCIA and ISO internal Audits and spot checks
• Champion customer care at the reception area
• Verify all patients’ data in the computer system are billed correctly and escalate all unbilled scans accordingly 
• Update Staff Files and maintain the department’s Annual Sick Leave and annual leave data
• Organize Departmental Orientation for all new radiology staff

 
 
Requirements:

• Diploma in Medical Secretarial Studies/General Secretarial/Office Management, Bachelor’s degree in a related field will be an added advantage
• At least 2 years work experience
• Proficient in computers
• Superior written and verbal communication skills
• Demonstrate ability to relate well with faculty and hospital staff at all levels
• Organizational and time management skills
• Demonstrate initiative; ability to set goals and priorities and work effectively with minimum supervision
• Able to work flexible/long hours as and when required