Job Opportunities at Centre for the Study of Adolescence (CSA)

Date of Commencement of Duty: Immediate
Duration: One Year (with possibility of extension)

Overview of the project

Supporting Access for Adolescents to Integrated Sexual and Reproductive Health Services (Safire) is a four-year program (2018–2022) that aims at reducing morbidity and mortality associated with unintended pregnancies among girls (10 – 19 years of age) in Kenya and Nigeria. It will achieve this by improving girls’ access to quality Adolescent Sexual and Reproductive Health (ASRH) information and services, through addressing community barriers through stigma reduction and community referrals, and using existing technology such as social media and hotlines. For the adolescents, we employ the big sister model, where girls slightly past adolescence (18-24 years) dubbed big sisters, reach out to younger girls within their communities, using various mediums to offer SRHR information and refer for services to identified and trained health facilities referred to as vendor points. The program and interventions are informed by Human-Centered Design Research conducted in 2018 – 2019 to ensure our approach is based on innovative solutions informed by girls’ insights. The program is implemented in Bungoma, Uasin Gishu, and Kiambu Counties. CSA supports SAFIRE implementation in Kiambu County on the outskirts of Nairobi. To this end, CSA is seeking to recruit an M&E assistant to assist in monitoring of the project activities in the three project sites within Kiambu County (Juja/Thika & Ruiru).

Position Duties and Responsibilities

• Conduct data summaries as required and forward to the Project Officer and the M&E Officer to aid in program implementation and decision making.
• Work closely with the Project Officers, Project Assistants and M&E Officer to monitor and document seamless and effective implementation of the SAFIRE Project in the sub-Counties; leading to its success.
• Monitor the referral data to ensure all the referred cases are finalized
• Manage the client feedback from the referrals for the various services to the assigned vendors.
• Assist in conducting the weekly big sister/ vendor visits on data verification
• Lead data review in the weekly Big sister check-in meetings
• Organize and monitor schedules and see that project deadlines are met
• Monitoring all Child Protection cases by the child protection organization.
• Monitor the implementation of the SAFIRE Safeguarding Framework.
• Provide timely, detailed, complete and informative monthly and quarterly data reports based on the reporting timelines, templates and formats agreed upon.
• Ensure documentation of success stories as well as working closely with the Communication Assistant in developing the weekly articles and the monthly newsletter.
• Complete any necessary administrative tasks, such as research and correspondences

Desired Qualifications, Skills and Abilities

• Degree in Statistics/ Health Records/ Mathematics/Monitoring and Evaluation from a recognized institution.
• Good data management and Entry skills.
• Database design, maintenance and analysis with at least SPSS, STATA, EXCEL applications.
• Knowledge of records management procedures
• A good command of English and Kiswahili
• Strong documentation/report writing and communications skills.
• Training and project management skills
• Strong understanding of ASRHR programs, experience working in Reproductive Health programs will be an added advantage.
• Good interpersonal skills
• Ability to communicate efficiently with young people using all relevant approaches including social networking.

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Date of Commencement of Duty: Immediately
Duty Station: Nairobi (Kiambu)
Duration: One Year

Roles and responsibilities

The holder of this position will:

• Support the Finance department in effectively managing the project budget.
• Support the Finance department in accurately phasing the annual budget on quarterly and monthly basis based on the project work plan.
• Monitoring budget to actual expenditures, producing regular and special budget reports, performing various budget analyses, calculating budget adjustments caused by revised projections and advising team project manager and management appropriately.
• Coordinating the preparation and monitoring of budgets for the project as per both internal and external formats, on monthly, quarterly and annual basis.
• Ensure accurate and timely input of financial data to ensure sound financial reporting and management.
• Reviewing and posting all field staff liquidations in Quick books
• Ensure all payment vouchers are well supported, approved invoices, LPOs, requisitions, quotations, and other supporting documents.
• Prompt response to and processing of financial queries from staff, suppliers and partners.
• In close coordination with field project staff maintains a system to monitor and forecast cash requirements to meet administrative and project expenditures.
• Establishes monthly cash requirements for the field staff and make a timely replenishment.
• Ensuring that the financial policies and procedures are complied with
• Maintain an organized and effective financial filing system for all Finance documents including vouchers.
• Manage the donor reporting timetable for the project/program and ensure reports are produced in a timely manner
• Support and advise partners in submitting their reports and accountabilities
• Checking of accountabilities submitted by staff against budget and query of any variances.
• Understand the donor rules and regulations and ensure all staff and volunteers are following and complying with donor and CSA rules for the grant.
• Support the finance manager to produce high quality monthly management reports, advising on any variances.

Key Qualifications & Experience

• Degree in Accounting, Finance or related degree or CPA-K holder.
• 2-5 years’ experience in a similar role
• Excellent communication and interpersonal skills
• Experience of rules and regulations for non-profit organizations; knowledge of donor financial reporting and donor procurement procedures
• Adjusts to competing priorities in a fast-paced environment
• Strong organizational skills and time management skills
• Financial and Information Technology Systems - Advanced knowledge of Microsoft Office, Excel particularly. Use of accounting software, Quick books
• Ability to work independently as well as in a team environment