Job Opportunities at Crystal Recruit

Responsibilities

• Settling the company records of accounting by determining the exact amounts payable as well as those pending for cash receiving.
• Cross-check all the entries in the various accounting books and financial statements ensuring all records are accurate and also adopt immediate measures to solve the accounting problem.
• Timely preparation of all management reports; Profit and loss, cash flow statement, Balance sheet.
• Co-ordinate with various parties for signing financial contracts and agreements, with thorough adherence of legal issues.
• Preparing and submitting financial reports including weekly, monthly operating reports, financial statements, audit reports, inventory, and capital purchases.
• Ensuring the transparency and efficiency of the organizations financial operations and to safeguard compliance with reporting guidelines.

Qualifications

• Degree in Business Administration or BCOM (Accounting option)
• Minimum qualification: CPAK Certified Public Accountant Kenya
• At least 2 years' experience as an accountant. Experience from logistics industry will be an added advantage.
• Entirely proficient in Microsoft Office and accounting softwares with a bias to Quickbooks
• Excellent communication skills
• Ability to work well under pressure without compromising work quality or standards
• Superior attention to detail and accuracy

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Responsibilities:

Shipment Documentation.

• Confirmation/verification of received shipment documents.
• Advising on additional information /documents required.
• Confirmation of invoices to ensure values tally with customs valuation for similar items.
• Confirmation and advice on HS Codes to be used for IDF/ entries.
• Ensure documents in files are correct and in order.
• Shipment Declaration

Applying IDF on the KENTRADE System.

• Registering customs entries for all regimes- Export, Imports, Warehousing, Transit and Transshipments.
• Preparing the required clearance documents for Port Clerks.
• Follow up with KRA, Kentrade and other government agencies for approval of entries, IDFs and other permits respectively.
• Advising company and clients in respects to declarations.
• Ensure timely resolving of declaration issues with authorities.
• Attend meetings and forums especially those related to Customs Documentation.
• Cargo Payments

Operations & General

• Ensure forwarding clerks have all required documents for clearance of cargo at KPA, CFS & KRA.
• Tracking shipments and updating customers on arrival information.
• Assist to sort out any tariff dispute by the custom officers during clearance and clarification on declaration in case it's required.
• Follow up with the port staff for clearance of goods and advise the transport department on the same.
• Advise the Operations and sales team on the customs procedures, clarifications, duty tariff codes that might be required by the client.
• Advice management on correct and most preferred course of action to overcome technicalities that may arise in declaration or clearing operations so as to help realize growth.
• Be conversant with the general forwarding office administration roles such as filling. Timely submission of daily, weekly and monthly Declaration Report to Operations Manager.
• Any other duties assigned by the Management from time to time.

Qualifications

• At least 1 year of experience in a similar role
• Diploma/Degree in related fields
• EACFFPC/KRATI/KESRA Certification
• Single Window, TRADEX and KENTRADE with vide usage of TRADEX and KENTRADE
• Excellent Knowledge of Live Animal Regulations
• Must know HSCODE to be used for IDF entries.
• Experience with/knowledge of KRA ICMS system
• Experience and full understanding of Air freights and Sea Freights clearance procedures.
• Excellent knowledge of KENTRADE, TRADEX, ASYCUDA and TANCIS online systems.
• Excellent Interpersonal & Communication Skills.
• Attention to details
• Ability to work long and strenuous hours.

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Responsibilities

• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate person and office
• Answer, screen, and forward incoming phone calls
• Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Provide basic and accurate information in person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep an inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Requirements

• 2-3 years of Proven work experience as a Receptionist, Front Office Representative, or similar role
• Diploma in Office Management, Business Administration, or any other related course
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude