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  • Posted: Apr 12, 2024
    Deadline: Apr 24, 2024
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    HCS Affiliates Group, is a one-stop human resources and management consultancy organization, headquartered in Nairobi, Kenya.
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    HR Manager-Production

    Our Client, a manufacturing Company seeks to recruit a HR manager to act as liaison manager between the labour force and management. The Job holder will be responsible for evaluating performances, manage salaries and wages, schedule employee vacations, provide benefits, resolve disputes, and communicate with employees at every level.

    Responsibilities

    • Recruitment and Onboarding of new hires
    • Research on modern practices of Talent Management / HR
    •  Build content and reports based on the research and have debriefing sessions with the leadership team 
    • In-house (Internal) implementation of new processes & practices
    • Build Culturelligence brand on their respective social media platforms by engaging in social media marketing practices
    •  Cross-collaborate with other team members from different function(s) to extend operations support and work on diverse projects
    •  Work very closely with the leadership team to extend support in any other activities/projects important for company growth and success
    • Administer corporate policies relating to compensation, benefits, employee relations, training, and health and safety programs.
    • Oversee all necessary paperwork, employee communications, benefits maintenance, leave tracking, management reports, workers compensation claims,
    • Complete initial reporting, accident investigations, communication work restrictions, claim adjuster correspondence, tracking and claim review analysis for settlements
    • Oversee the performance management of the employees and assist in salary planning
    • Steer HR-related projects and initiatives throughout the year, maintain HR-related spreadsheets, update and distribute it on a predetermined schedule
    • Handle grievance procedures
    • Manage dispute resolutions involving unions, management, employees or government agencies, etc.
    • Ensure the HR staff is knowledgeable about union contract compliance
    • Advise management on contract negotiations and similar management-union relations
    • Consult HR executive staff regarding personnel policies
    • Create and revise union contracts
    • Head monthly labour management meetings

    Requirements

    • Bachelor’s degree in Business Management or Human Resources is required
    • Candidates with a Master’s degree in human resource management
    • 6 -9years of experience in HR, with at least 3 years of HR experience in a manufacturing environment
    • Strong analytical and problem-solving skills
    • Great verbal and written communications skills
    • Meticulous attention to detail, quality, and follow-through; strong interpersonal skills
    • Proficient in MS Office suite of software.

    Professional qualifications

    • Certified Human Resources Practitioner (CHRP)
    • Registration with the Institute of Human Resource Management (IHRM - Kenya)

    go to method of application »

    HR Assistant -Production

    Our client, in the Manufacturing sector is looking to recruit and engage an HR Assistant.

    Responsibilities

    • Assist with daily attendance of construction/factory staff.
    • Assisting with the compilation of staff recruitment in alignment with payroll register
    • Assist as required that all the new staff are holding valid medical reports
    • Assisting with staff welfare and issues as requested
    • Assist with monitoring/enforcement of wearing of appropriate PPEs and reporting of non-compliance
    • Preparing a weekly schedule of staff terminations and reasons for termination
    • Assist with distribution of Employment contract
    • Reporting to supervisor on terminations that are not aligned to Labor Laws
    • Responding to  incidents and accidents at site through facilitating hospital logistics, reporting to Supervisors and coordinating with client where necessary
    • Taking initiative to remain abreast of  WIBA, safety codes and the employment regulations.
    • Ability understand payroll process including keeping abreast of staff wages and ability to understand payroll reports
    • Ensure and maintain proper staff records at all times.
    • Flexibility to travel to the field at short notice
    • Maintaining good relationship with health facilities and hospitals
    • Monitoring health facility hospital account and liaise with Finance to ensure payments are made in good time

    Requirement and Qualifications.

    • Bachelors degree in Human Resources
    • 1-3 years experience in working in a factory set up.
    • The candidate must have the ability to apply data to formulas in excel and computer graphics.
    • Computer knowledge as most plants use computerized equipment.

    Skills

    • Good communication skills
    • Must be Empathetic and understanding
    • Good Relationship management skills
    • Good time manager

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    Finance/Payroll Assistant

    Our Client is looking for a Finance/Payroll Assistant who will be primarily responsible for providing support in bookkeeping, accounting and reporting duties.

    Reports to: Finance Manager

    Key Responsibilities

    • Assisting the finance department and senior accounting staff members with various tasks, including preparing budgets, records, and statements
    • Preparing financial documents such as invoices, bills, and accounts payable and receivable
    • Completing financial reports on a regular basis and providing information to the finance team
    • Assist in  payroll processing
    • Preparing bank reconciliations and follow up on any outstanding items.
    • Entering financial information into appropriate software programs
    • Verifying balances in account books and rectifying discrepancies
    • Recording office expenditures and ensuring these expenses are within the set budget
    • Posting daily receipts
    • Resolving errors in financial reports and correcting faulty reporting methods.
    • Create cost analysis reports (fixed and variable costs)
    • Preparing statutory payments such as withholding tax, withholding V.A.T, NSSF, NHIF, and ensuring compliance with the regulatory bodies.
    • Process invoices and follow up with clients, suppliers and partners as needed

    Qualifications

    Bachelor’s degree in Finance/Accounts.

    • At least 3 years’ experience is required.
    • Good knowledge of accounting and bookkeeping procedures.
    • Professional qualification in CPA
    • Familiarity with accounting software (e.g. QuickBooks).
    • Organizational and time-management skills.
    • Solid knowledge of full-cycle accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls.
    • Experience with Microsoft Office Suite including Word, Excel, Power Point, Access;
    • Detail oriented.

    go to method of application »

    Project Coordinator - Field Sales

    Our client, a leading telecommunications provider seeks to recruit a Project Coordinator-Field Sales.

    Reports to: Regional Head

    Job Purpose

    To support the Field Sales teams on GA operations: Tracking of SIM REG App& Network incidents and their resolution, GA quality review, Agent commissions analysis and Revenue trends.

    Key Responsibilities

    • Consolidate and track field sales teams GA escalations. Collect incidents impacting GA acquisition, Network incidents and directly channeling to the respective departments for resolution.
    • Support and Report on SIM REG App incident occurrence and resolution.
    • Review and attend to GA Commission queries.
    • Manage GA escalation group with vertical communication.
    • Analytical reporting on GA Revenue, GA Quality (ARPU, Churn, KYC) and Commissions Impact.
    • Any other analytical and administration duty assigned by the line manager from time to time.

    Qualifications- Academic and Professional

    Bachelor’s Degree in Business / Analytics / Mathematics

    Experience

    1 year experience in Sales environment and Analysis / Reporting skills.

     Competencies

    • Analytical thinking
    • Reporting
    • Networking and building partnerships
    • Field Sales experience
    • Communication
    • Business acumen

    Method of Application

    Interested and qualified candidates should forward their CV to: jobs1@hcsaffiliatesgroup.com using the position as subject of email.

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