Job Opportunities at Henry Jackson Foundation Medical Research International

• Assist the department in all contracts/subcontracts/grants and sub-awards related functions.
• By working closely with the various programs and under the supervision of the supervisor, ensure compliance by creating a project expense tracker.
• Assist the department in RFP, RFQ and RFI processes.
• Assist the department in researching and developing adequate sources of supply and services and evaluate the financial stability of potential suppliers/collaborators.
• Assist in the review of new contracts, contract renewals and associated documents; provide fact-based recommendations to internal stakeholders for constructing the best overall strategic buy decisions.
• Verify subcontractor’s status in System for Award Management (SAM) to ensure subcontractor is in good standing.
• Ensure accurate records of all the sub agreements are maintained to comply with audit requirements.
• Coordinate audit requests and work with the auditors to address any audit related questions.
• Assist in obtaining and maintaining interim progress reports from the partners/collaborators
• Assist the department in closeout processes by obtaining all required documentation
• Ensure all relevant procedures/guidelines and policies are kept on file and are current
• Ensure compliance with the Foundation’s policies and procedures.
• Work very closely with the foundation’s relevant departments at HQ.
• Perform other duties as assigned by the Contract/Grant Manager.

• University degree in Accounting from a recognized institution.
• Professional accounting certification, such as CPA.
• A minimum of 6 years external or internal auditing experience.
• Must be proficient in Microsoft Excel and other Microsoft office applications.
• Must have hands-on experience working with Accounting and other financial software.
• Must have experience in working with NGOs and large multi-country donor-funded projects.
• Must have thorough knowledge of audit and compliance requirements of US Government funded projects.
• Work experience within a medical research setting is preferred.
• Must be able to travel extensively within Africa.

• Team player with high integrity, strong written and oral communication and decision making skills
• Possess in depth knowledge of contract terms and conditions and contract law
• Excellent negotiating, collaborating and influencing skills
• Ability to work in a multi-cultural environment under minimal supervision.

• Team player with high integrity, excellent communication, interpersonal, organizational and decision-making skills.
• Strong ability to manage multiple priorities and projects; Ability to communicate effectively orally and in writing.
• Strong attention to detail and analytical skills with ability to rapidly assess and comprehend diverse information and draw appropriate conclusions.
• Strong client service skills and ability to establish and maintain effective working relationships within diverse and geographically disbursed teams in a fast-paced environment.

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• The PM will support any program within Kenya or the Region when requested.
• The PM will serve as a point of contact for any of the program stakeholders when requested by the supervisors.
• The PM must be proficient in all Program Management functions and must be familiar with all HJFMRI managed activities in Kenya and the region.
• The PM will oversee budgets to ensure fiscal compliance.
• Assists with the preparation of requests for contract/grant actions and proposals.
• When requested, review and approve subcontractor invoices and technical reports for accuracy
• Review and ensure all program deliverables are accurate and submitted timely.
• When requested, prepare timely reports in accordance with program requirements.
• The PM is required to manage equipment, including maintenance and final disposition, and other program assets when requested.
• The PM is required to travel for extended periods when requested.
• The PM is required to submitted detailed trip reports to all relevant stakeholders
• The PM must work very closely with all programs, the relevant departments at HQ
• Coordinates and approves the initiation and processing of purchase orders, supply sources, work orders and maintenance and renovation requests.
• Performs other duties as needed and assigned by the Contracts and Grants Manager at the HJFMRI Regional Office.

• Bachelor’s Degree in business, public health or related field
• 3-5 years Program Management experience
• Experience managing activities funded by the US Government is required
• Computer literacy with proficiency in Microsoft applications – Proficiency in advanced Microsoft Excel is required.
• No criminal record.

• Knowledge of organizational objectives, office automation;
• ability to work completely independently;
• ability to use sound judgment in solving problems;
• ability to coordinate many complex systems and programs at the same time;
• excellent communication and interpersonal skills.
• Experience with international program management desired.