Job Opportunities at Islamic Relief Kenya

Reporting To: Programme Manager

Base Location: Nairobi 100% (with frequent visit to FOs)**

Responsible For: WASH Officers and Assistants

Liaises With:** Managers (i.e., Business Development Managers), Coordinators & Support Services Units

1. Overall Responsibility

The WASH Coordinator is responsible for the strategy, design, monitoring, and quality delivery of the WASH Programme for IR-Kenya. He/she shall ensure that the Programme plans are in place and kept updated as per the objectives of the Country Strategic Plan; and that Programme interventions and projects re implemented in line with the overall country WASH Programme. The position also manages/oversees the Programme growth and manages Programme Team across all field offices. **

2. Key Duties and Responsibilities (Key results areas)

a) Programme strategy and Planning (10%)

• Provide leadership in the review/updating of IRK’s WASH Strategy, in line with Global Strategy, Country Strategy and Annual Business Plans.
• Provide leadership in developing/ updating IRK’s specific WASH Programme guidelines/policies
• Promote understanding of and ensure the appropriate use of and adherence to global and National Standards relating to the programme
• Provide leadership in undertaking of Needs assessment in line with priorities of the programme and community needs.

b) Programme development & Resource Acquisition (25%)

• Provide leadership in identification of potential funding sources/donors and plan for engagement meetings
• In coordination with Business Development Manager and Programme Management Unit and Communication & MEAL Unit, develop/update capacity statements and other programme marketing Materials.
• Lead the funding diversification that supports core interventions and projects for the programme across geographical spread
• Lead in the preparation of concept notes and proposals development (as necessary) for the programme and contribute the programme’s growth.
• To initiate innovative sustainable projects around emerging thematic issues in line with the funding trends.

c) Programme Implementation & Management (25%)

• Provide technical advice on best practices and approaches to the programme delivery
• Planning and design of WASH & Structural activities of the projects and programmes as required/assigned.
• Provide leadership in projects/programmes set-ups/initiation, including development and adoption of precise Implementation tools- DIPs,
• To work with the field implementation team and partners to ensure projects are implemented on time in a sustainable way and achieve the envisaged change.
• Provide regular technical support/Backstopping/supervision during programme/projects Delivery processes
• Support programme/Project reviews – drawing key recommendations, lessons, best practices, technical advances etc.
• Provide support in engaging third party monitoring and evaluations (Consultant, IPs) programme delivery engagement plans & Tool such as MOUs, Agreements, TORs, Inductions, and field support.

d) Programme Monitoring, evaluation, Accountability, Reporting & learning (15%)

• Lead the design and implementation of monitoring and evaluations plans of projects in line with the Donor & IRK’ Strategy and internal standards and support measuring of programme and project performances.
• Ensure that rights holders have access to feedback mechanisms and that data is monitored and responses given within appropriate time periods.
• Prepare and submit Monthly, Quarterly, Semi-Annual, and Annual programme reports to the Programme Managers and MEAL and donors as delegated
• Provide leadership in documentation and dissemination of best practices and learnings from programme works
• Support undertaking of regular projects’ Grant Review Meetings and provide progress to the PM/CD and members of the SMT.
• Provide leadership in the adoption, application and implementation of programme Standards, Including Core Humanitarian Standard and Safeguarding Standard and policies

e) Capacity Building & team management (5 %)

• To lead, direct and motivate direct reports
• To ensure effective orientation of new project staff on proper project implementation and follow ups.
• Identify the needs and organize trainings to develop the capacity of IRK staff and partners to increase their competence in programme/projects delivery
• To ensure staff appraisals including probation reports, development of clear KPIs by all the staff.

f) Networking and Partnership Development (10%)

• Active participation and engagement in and with donors (institutional, UN & IPs) meeting, briefing session, Funding Information Sessions.
• Establish and sustain effective relationship with the Government (National & Counties) and other NGOs for coordination, compliance with regulations & policies and synergy building.
• Represent IRK at all relevant technical forums, Clusters, Workshops and Meetings and contribute to technical interactions and discussions on the same.

g) Coordination and collaboration with Support Services Team (5%)

• Jointly work with procurement unit to generate/update precise project procurement Plans at inception and follow its (Plan) implementation.
• Work with procurement unit and Committee to support and provide required technical support during procurement processes of the project activities and interventions relation to the programme
• Work with Finance Unit on project budgets planning, Budget Monitoring/Controls, Risk mapping, and reporting, Audits (Internal & external), related financial accounting
• Work with HR Unit to Assess the human resources requirements for the Programme, skills expected of staff at different levels in hierarchy and assist the Human Resource department in Programme staff Management and development
• Work with Communication Unit to provide and generate high quality programme communication materials including documentation of programme works.

Fulfil any additional assignment as deem necessary by the organization and/or as assigned by Line manager

3. PERSONAL SPECIFICATION

a) Education Qualifications and language

• Advanced Degree in Civil/Water System Engineer/Biosystems/Agricultural Engineering, Water Resource Management or its equivalent from a recognized institution.
• Excellent English language skills (written and spoken).

b) Essential Knowledge, skills, and Experience

• Not less than 5 years’ experience of WASH projects Experience in ASAL Counties will be an advantage
• Proven technical competencies in planning, design, and implementation of WASH programmes as well as sound financial skills (e.g., budgeting),
• Strong computer skills (Design Packages, MS Word, MS Excel, MS Access, MS Power Point, MS Project, SPSS).
• Knowledge of International and National Standards/policies governing WASH programmes i.e., SPHERE and Water Act 2002
• Proven WASH project implementation and management skills
• Proven experience of drafting and writing project proposals,
• Excellent Project Management, reporting and documentation skills
• Experience in working in insecure zones with knowledge in Standard Operation Procedures
• Experience of INGOs system in the same field,
• Experience in developing linkages with INGOs, Government agencies, Institutional donors, and other stakeholders,
• Experience of working in culturally sensitive areas thereby managing circumstances through high level of diplomacy and tact.
• Demonstrated ability for strategic thinking and analysis.
• Experience of work with a team in a multi-cultural environment in emergency and development settings and good team leadership,
• Positive and ability to build consensus in problem solving,
• A focus on results, balanced with a sensitive and honest approach to people.

c) Desirable Knowledge, skills, and Experience

• Programmatic experience on the following themes: Integrated Sustainable Programmes, humanitarian interventions, DRR, gender issues, conflict, sustainable livelihoods etc
• Experience of working and providing support from a distance
• Sympathetic with aims, values & objectives of Islamic Relief.

Compensation: A base salary (based on experience) plus other benefits such as insurance cover.

Approved by: …………………………………………………………………Date…………………….

Received by ………………………………………………………………….

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Reporting To: Child Welfare Officers

Base Location: Garissa, Mandera and Nairobi 100%

Overall Responsibility

Under the supervision of the child welfare officer the intern will be responsible for assisting in the implementation of child welfare activities in Mandera County working with a dynamic team in the field he/she will ensure that core commitments to children are upheld in accordance with policies and procedures established by the Islamic Relief and other international Laws protecting children from harm and abuse.

DUTIES AND RESPONSIBILITIES:

• Mobilize the orphan beneficiaries during payments, and collection of annual progress reports.
• Assist in development and timely submission of the orphan progress report.
• Support in facilitating orphans’ quarterly payments and passing extra gifts to orphans.
• Document and share success stories/case studies on quarterly basis.
• Conduct routine orphan family visits to check and monitor children’s education progress.
• Assist to collect photos for the baseline data for orphan bio data, progress reports and other periodic reports.
• Facilitate account opening for newly sponsored orphans.
• Prepare and share orphan family visits reports.
• Maintain sponsored Orphans record in both hard and soft copies.
• Assist in the identification, registration of new orphans fitting IRK sponsorship criteria.
• Compile orphans’ drawings\letter scan and share with the respective donors.
• Conduct child protection sensitization during the orphan home visits.
• Deliver health and nutrition sensitization messages to orphan families.
• Assist in linking older orphans and guardians to polytechnic for acquiring life skills.
• Perform other related duties as may be required from time to time.

QUALIFICATION AND EXPERIENCE

• Diploma in social sciences or development studies. Project management, Business management, sociology, and other related fields
• Knowledge of Community Development, Skills in documentation community Facilitation networking and partnership skills
• Holds personal values ethics and attitudes which are in line with principles or values of child protection
• Project Management skills /Report writing are added advantage
• Good interpersonal relationship, conflict Management skills
• Fluency in spoken and written English, knowledge of the local languages is an added advantage.
• Proficiency in computer applications especially MS word, MS excel, MS Access Power point
• Ability to work on your own initiative as well as a part of a team.**

Competencies/Skills

• Good communication and presentation skills.
• Passion for work and Honesty
• Ability to quickly learn new systems, processes, and procedures.
• Ability to work under pressure and meet strict project deadlines.
• Team player.
• Ability to identify and solve problems.
• Able to work effectively in a multi-cultural environment

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Reporting To: Programme Manager

Staff Reporting: Project Officers, Assistants.

Base Location: Wajir 70% -Field visit to Mandera 30%

JOB PURPOSE:

Reporting to the Programme Manager, the Orphan Families Economic Strengthening Project Manager will be responsible for coordinating the project implementation. S/he will reate a conducive good working relationship with government line ministries, stakeholders, monitoring and reporting, as well ensuring adherence to quality and accountability commitments.

Programme Strategy and Planning (20%)

• Support in shaping the overall strategy for the Project as articulated in the country business plan and strategic plan.
• Ensure IRK’s mission, vision, values, and the Program objectives are communicated to the project staff and facilitate input from project staff in the strategic planning process.
• Assist the Programme Manager in defining required team composition and structure for the project team in accordance with the IRK staff grading structure and funding.
• Promote understanding of and ensure the appropriate use and adherence to global and National Standards relating to Livelihood programming.
• Provide leadership in undertaking needs assessment in line with priorities of the Programme and community needs.

Programme Development & Implementation (40%)

• Oversee the overall implementation of the Orphans Families Economic Strengthening Project in Mandera and Wajir Counties as per donor agreement and IRK guidelines
• Contribute in the development of concept notes and proposal for the Program growth.
• Lead the scheduling and planning of the project activities and follow-up, producing workplans for OFES activities for agreement with the Programme Manager
• Conduct regular Project monitoring visits to provide support to the project team and ensure quality implementation.
• Has overall financial oversight to monitor the Project budgets in consultation with the Programme Managers/officers and finance staff at the respective project target areas.
• Responsible for the development and submission of (internal) monthly, quarterly, bi-annual, and annual Project reports to MEAL Unit for review and sharing with the donor.
• Ensure project staff always uphold the Do No Harm approach to programming and comply with IRK policies and guidelines.
• Attend relevant coordination meetings and build strong productive relationships with key project, partners and stakeholders in the county and national government
• Provide regular technical support/backstopping/supervision during Programme/projects delivery processes.
• Regularly assess and provide feedback and recommendations on the quality of the programmes and interventions during field visits and at other relevant times.
• Lead project reviews – drawing key recommendations, lessons learnt and best practices,
• Ensure project completion, filing and archiving procedures are implemented

Capacity Building & Team Management (20 %)

• Oversee the administrative functions for the Programme/project team, line managing administrative staff in operation.
• Ensure staff performance management system is effectively implemented across the Programme teams, with objective setting, probationary reviews, regular catch ups, 6-month performance & Annual appraisals and exit interviews, carried out for all staff.
• Support the implementation of IRK’s staff development policy, including personal development planning, across the project teams in a way that is consistent and transparent.
• Responsible for health and safety for the project team in the designated area, ensuring policy/ guidelines is understood by staff, and any accidents/incidents are recorded appropriately.
• Responsible for the induction of project staff posted to the area, with the support of the HR office, ensuring their familiarity with IR mission, values, Quality Standards, policies and Programme objectives and their individual responsibilities in upholding these standards and policies.
• Hold regular team meeting through a consultative, transparent, honest, and supportive communication structure to develop and build a vibrant team.

Networking and Partnership Development (20%)

• Active participation and engagement with donors (institutional, UN & IPs) meeting, briefing session, Funding Information Sessions.
• Establish and sustain effective relationship with the Government (National & Counties) and other NGOs for coordination, compliance with regulations & policies and synergy building.
• Represent IRK at all relevant technical forums, Clusters, Workshops and Meetings and contribute to technical interactions and discussions on the same.
• Facilitate relationship building with IRK partner organizations and collaborative work in accordance with the IRK Programs.
• Fulfil any additional assignment as deem necessary by the organization and/or as assigned by Line manager.

PERSON SPECIFICATION

Education, Qualifications & Experience Required

• Advanced Degree in Economics, Development Studies, Business Administration, Project Management, Community Development, or any other related fields.
• Minimum of at least five years’ experience in Project management
• Solid experience of developing and implementing Economic Empowerment Projects, Livelihood’s frameworks and Poverty Graduation Models
• Proven experience in developing small and micro enterprises including entrepreneurship development, Groups/cooperative development.
• Proven analytical skills and ability to think strategically.
• Excellent planning and organizational skills.
• Conceptual understanding of participatory approach and sustainable development
• Proven people management and communication skills leading a multidisciplinary team.
• Demonstrable experience in supervising managing coaching and training staff.

Special Skills, Aptitude or Personality Requirements

• Able to take initiative and work independently.
• Good in Problem solving, staff mentoring, advice, flexible and patient.
• Remarkably high attention to detail.
• Must be flexible and willing to adapt to a fluid situation.
• Strong written and verbal communications skills and good command of English.
• Good interpersonal skills.
• Computer skills, especially in MS Outlook, MS Word and MS Excel

Desirable

• Experience in working in complex and hardship areas
• Knowledge of local dialect. Kiswahili & Somali an added advantage
• Willingness to travel to remote areas of Northern & Northeastern Kenya
• Able to work under limited supervision