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  • Posted: Jul 9, 2024
    Deadline: Jul 9, 2024
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    Mhasibu SACCO whose name means 'accountant’ in Swahili currently serves members engaged in the accounting profession to include inter alia: qualified accountants yet to be members of ICPAK, students of KASNEB & ACCA, employees of institutions that offer training in accounts as well as the spouses and children of existing members.
    Read more about this company

     

    Procurement Assistant

    JOB PURPOSE 

    Responsible for efficiently and ethically managing the acquisition of goods and services, ensuring compliance with policies and regulations, cost-effectiveness, and the establishment of transparent and accountable procurement processes.

    MAIN RESPONSIBILITIES OF THE JOBS 

    • Purchase order processing, inventory management and disposal as per policy.
    • Assist in negotiating contracts and agreements with vendors to ensure favorable terms and discounts.
    • Develop and implement procurement requirements and plans aligned with Sacco’s needs in consultation with other departments.
    • Prepare and issue tender documents and evaluate bids and proposals in collaboration with relevant user departments.
    • Assist in managing contracts with suppliers and monitor supplier performance and ensure compliance with contractual terms.
    • Identify and mitigate potential risks associated with the procurement process.
    • Ensure compliance with procurement policies and procedures, anti-corruption and ethical standards, relevant laws, and regulations.
    • Maintain accurate and up-to-date records and database of vendors and procurement transactions.
    • Communicate effectively with internal stakeholders and external vendors.
    • Uphold high ethical standards and integrity in all procurement activities and ensure fairness, transparency, and accountability in the procurement process.
    • Work within budget and ensure cost-effectiveness and provide input for budget planning related to procurement activities.
    • Conduct research on market trends, pricing, and product availability and make recommendations.
    • Records Management.
    • Marketing and selling of society products and services and
    • Any other lawful duties that may be assigned from time to time.

    KNOWLEDGE, SKILLS, AND EXPERIENCE

    Minimum level of academic qualification, skills and knowledge required to perform effectively in the role:

    • A bachelor’s degree in a relevant field such as Procurement, Supply Chain Management, Business Administration, or a related discipline.
    • Successful candidates will be required to meet the requirements of Chapter 6 of the constitution of Kenya by obtaining the necessary documentation.

    Minimum level of professional qualification required to perform effectively in the role:

    • Professional certifications in procurement, such as Chartered Institute of Procurement & Supply (CIPS) or the Kenya Institute of Supplies Management (KISM),
    • A Member of a relevant professional body is an added advantage.

    Minimum months or years of experience required to have to be appointed to the position:

    • Minimum 2 years relevant experience and in a in a similar position.

    KEY PERFORMANCE INDICATORS

    • Value for money for all procurement
    • Compliance with the budget
    • Reduction in procurement costs or the cost
    • Adherence to procurement policies, regulations, and timelines,
    • Evaluation of the performance of suppliers based on ratings and feedback,
    •  TATs on sourcing and tendering process, negotiating, and finalizing contracts.
    • Effectiveness of identifying and mitigating procurement-related risks
    • Procurement planning and reporting

    SKILLS & COMPETENCIES

    • Knowledge of Public Procurement and Asset Disposal Act 2015, procurement rules and regulations and on all phases of procurement techniques and operations used in contracting a diverse range of goods and services.
    • Knowledge of contract law and expertise in handling complex contract issues
    • Knowledge in quantitative methods to measure supplier capacity systems and ability to identify sources of supply and market trends.
    • Planning and organizing skills.
    • Good knowledge of the financial services industry and the regulatory framework.
    • Excellent report writing and oral communication
    • Objective judgement and decision making
    • Critical thinking and problem solving
    • Proficiency in ERP systems and Microsoft office
    • Working knowledge of procurement tools/software
    • Team player with good interpersonal skills

    go to method of application »

    Loan Processing Assistant

    JOB PURPOSE 

    To ensure that applied loans are accurately processed and timely communication to members is done.

    MAIN RESPONSIBILITIES OF THE JOBS 

    Managerial / Supervisory/ Operational Responsibilities or roles:

    • Attend to members queries on loan enquiries.
    • Accurate and timely appraising and processing of all loans by observing the set policies, procedures, and service charter.
    • Review and validating data/information on all loan application forms before appraisal and forwarding for approval.
    • Collateral management during loan processing and ensuring all securities are properly perfected before approval and disbursement of loans.
    • Make constant communication and follow up with both the guarantors and borrowers on the loan processing status and pending matters for actioning within the stipulated timeframes.
    • Custody and safe keeping of documents during loan processing.
    • Ensure confidentiality of member information on loan processing in line with the code of conduct.
    • Ensure all long outstanding loan processing issues are escalated to the supervisor.
    • Marketing and selling of society products and services.
    • Any other lawful duties that may be assigned from time to time.

    KNOWLEDGE, SKILLS AND EXPERIENCE

    Minimum level of academic qualification, skills and knowledge required to perform effectively in the role:

    • A Bachelor’s Degree in a Business management related course or any other related field.
    • Successful candidates will be required to meet the requirements of Chapter 6 of the constitution of Kenya by obtaining the necessary documentation.

    Minimum level of professional qualification required to perform effectively in the role:

    • A professional accounting qualification – CPA K
    • Minimum level of personal and professional experience required to perform effectively in the role:
    • Experience in loan appraisal and processing.
    • Minimum months or years of experience required to have to be appointed to the position:
    • Minimum 2 years relevant experience and in a in a similar position

    KEY PERFORMANCE INDICATORS

    • Presentation of timely loan processed reports.
    • Timely reports on abandoned/pending loan rate.
    • Application approval rate.
    • Member retention rate.
    • Customer satisfaction index.
    • Portfolio at risk
    • Loan processing TAT.

    COMPETENCIES

    Technical Skills:

    • Credit risk/security evaluation.
    • Negotiation skills
    • Analytical skills.
    • Loan evaluation skills.
    • Communication skills
    • Emotional intelligence skills
    • Planning and organization.
    • Interpersonal skills
    • Customer care skills
    • Statistical skills
    • Time management skills
    • Records Management.

    Behavioural Skills:

    • Focuses on ways to improve existing processes, product and services.
    • Refer to specific measures of baseline performance compared with better performance at a later point in time.
    • Must adhere to the company code of conduct.
    • Embraces, leads and embeds change.
    • Must actively demonstrate the values of the Society.
    • Motivates, coaches and develops others.
    • Strong Ethics and Standards.
    • Good knowledge of the market and the Society’s products and services
    • Self-confidence and Motivated
    • Excellent communication skills- strong written & oral skills
    • Good people, interpersonal and networking skills.

    Method of Application

    Use the link(s) below to apply on company website.

     

    Applicants should after filling the form send their detailed curriculum vitae, copies of academic and professional certificates, and relevant testimonials to the email recruitment@mhasibusacco.com.  The deadline for submission of all applications is on or before 09th July 2024 by 5.00 pm.

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