Job Opportunities at Summit Human Resource & Marketing Consultant

Salary budget:

• Ksh 36,000

Job description.
Invoice and Credit Note Processing:

• Generate invoices for all orders to customers and other SimpliFine outlets.
• Capture orders and generate order confirmations
• Generating and issuing invoices to customers.
• Maintaining records of sent invoices.
• Post and issue all approved credit notes

Data Entry And Accuracy

• Entering invoice data into the company’s accounting system.
• Maintaining accurate and up-to-date records of invoices.
• Ensuring data accuracy and completeness of all documents.

Discrepancy Resolution

• Receive all Proof of Delivery (PoDs)
• Check and identify any discrepancies and refer discrepancies for resolution.

Record Keeping

• Maintaining historical records by filing documents e.g Invoices, PoDs and other relevant documents
• Retrieve filed documents when required

Customer Service

• Communicating with customers and internal departments to resolve issues

Other Tasks

• Generating sales data reports including invoice reports.
• Supporting financial staff and auditors.
• Any other duties as assigned by your supervisor.

Requirements

• Diploma/ degree in accounting or relevant business field.
• A minimum of one years’ experience of invoicing in an FMCG environment.
• Exposure to an ERP environment preferably Navision.
• Knowledge of Microsoft Office.
• Attention to detail
• Excellent time management
• Good communication

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Salary budget:

• 42,000 per month

Job Summary

• We are seeking a highly organized and proactive Finance and Operations Assistant to support our client’s finance and operational functions. This role involves handling accounting tasks, supporting compliance, coordinating logistics, and ensuring efficient day-to-day operations across the organization.

Key Responsibilities

• Post transactions in the accounting system accurately and timely.
• Prepare and file tax returns (VAT, Instalment Taxes, WHT) via iTax.
• Manage petty cash and maintain proper records.
• Monitor and manage debtors, including conducting on-site collections when necessary.
• Coordinate and follow up with internal auditors.
• Review travel budgets and verify supporting documentation.
• Assist with bank correspondences and reconciliations.
• Handle registration with regulatory bodies (e.g., Pharmacy and Poisons Board).
• Provide audit support and maintain compliance documentation.
• Coordinate with freight agents for clearance and logistics.
• Follow up with suppliers to ensure smooth operations.
• Prepare and submit tenders accurately and on time.
• Support daily order processing and banking activities when required.
• Maintain organized and up-to-date company records and filing systems.
• Conduct stock reconciliations and periodic stock takes.
• Monitor stock levels and plan to avoid stockouts.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or a related field.
• CPA Section 2 in progress is required.
• Proficiency in accounting systems and Microsoft Office Suite.