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  • Posted: Nov 8, 2021
    Deadline: Not specified
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    World Vision is an international Christian relief, development and advocacy organisation working in almost 100 countries world-wide to create lasting change in the lives of children, families and communities to overcome poverty and injustice.
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    Fleet Adminstrative Assistant - Support Services

    Purpose of Position

    To ensure smooth facilitation and transportation of staff and partners and carry out administrative tasks of sorting mails and parcels, recording, distribution and other tasks to ensure efficient administrative support to World Vision Kenya.

    Knowledge, Skills and Abilities

    • O Level Certificate or it’s equivalent. Diploma in Business Management or related field from a recognized institution is an added advantage.
    • At least five years’ experience administrative work and in driving class A (Motor omni bus), B, C and E or similar classes of vehicles with safe driving record and a valid driving license for the mentioned classes of vehicle.
    • Computer skills, including proficiency in MS Office suite
    • Basic knowledge of vehicle maintenance
    • Automobile Association of Kenya competence certification.
    • Current Certificate of Police clearance
    • Training in automobile engineering is an added advantage
    • Training in defensive driving from a recognized institution
    • Training in First Aid
    • Ability to conduct minor diagnosis and trouble shoot
    • Knowledge of transport regulatory acts/Law
    • Experience in Nairobi city driving and be conversant with the entire country road network
    • Track record demonstrating high integrity, reliable and dependable
    • Excellent communication skills
    • Ability to work with minimal supervision.

    Responsibilities

    Major Responsibilities

    Administrative Support Services 40%

    • Facilitate receipt, recording and distribution of parcels and mails
    • Safe guard and filing of all documents generated in the Administration department.
    • Support the Administration manager in preparation of documents needed for supplier payments, and forwarding them to Finance for payment.
    • Keep vehicle movement log book up to date.
    • Support in retrieval of documents during audits
    • Prepare monthly and other vehicle reports and file copies of the same after approval.
    • Forward all invoices, receipts and fuel returns to fleet management for payment process.
    • In case of accident/ incident, notify the fleet office and forward detailed reports and necessary documents for claim processing
    • Facilitate delivery of goods from suppliers/ stores to the field offices
    • Carry out office errands as directed by the supervisor
    • In collaboration with Administration department liaise with service providers to ensure quality services

    Staff & Visitors Facilitation 40%

    • Timely facilitation of staff to and from work and to other official duties.
    • Ensure courteous facilitation of visitors, partners and donors to the field and other official engagements.
    • Ensure safety of staff, vehicle and other road users while on a trip
    • Ensure mobilization of all resources necessary for safe and effective staff facilitation
    • Work with respective staff to plan and coordinate field facilitation services.

    Vehicle Maintenance and Management 15%

    • Ensure vehicle cleanliness all the time.
    • Keep vehicle movement log book up to date.
    • Check mechanical and operational soundness of the vehicle.
    • Ensure that the vehicle allocated to you has all the necessary safety and security equipment.
    • Ensure that the vehicle is serviced and maintained as recommended by the manufacturer.
    • Check and ensure that all vehicle tools and accessories are in place and in good working condition.
    • Undertake minor repairs and recommend for major vehicle repairs.
    • Ensure that vehicles are parked in secure areas when travelling
    • Keep abreast of traffic laws and ensure adherence.
    • Surrender vehicle keys and fuel card to the fleet office at the end of every trip
    • Report all vehicle malfunctions to the fleet office.
    • Initiate procurement process for all motor vehicle repairs and maintenance.
    • Ensure display of insurance certificate sticker in the vehicles allocated to them.
    • Facilitate annual government inspection of vehicles allocated to you as may be necessary.

    Others 5%

    • Attend and actively participate/lead trans teams, group devotions, chapel and other events.
    • Coordinate and participate in roll out and implementation of departmental initiatives
    • Participate in committees and taskforces, as assigned
    • Perform any other duties assigned from time to time.

    go to method of application »

    Regional Leader – East Africa

    PURPOSE OF POSITION:

    To direct regional operations of World Vision (WV), provide leadership to National Directors and ensure effective management of ministry in alignment with WV’s Vision, Mission, Core Values and global strategic directions. This includes all areas of operations including but not limited to; strategy management, people management, financial resource management, risk management, board and partnership engagement while at the same time managing the performance and effectiveness of National Directors.

    To represent, position, enhance and protect World Vision’s ministry in the region both internally within the WV partnership and externally to relevant audiences and bodies.

     

    KNOWLEDGE, SKILLS & ABILITIES:

    • A minimum of ten years experience providing strategic leadership as a senior organizational leader, within the humanitarian industry. Three years’ (3) senior leadership experience in Africa is required.
    • Minimum educational qualification of a Master’s degree in a relevant field.
    • A minimum of five years’ (5) experience managing a multi-cultural leadership team is required.
    • Demonstrated ability to work and lead successfully with conflict and post-conflict contexts.
    • Demonstrated ability to be a Partnership player and build unity and create an organizational behavior that fits the demands of the new Partnership Strategy.
    • A heart and a passion for the region and its peoples.
    • Demonstrated ability to deal decisively with complex situations.
    • A minimum of five years’ (5) experience working with an Advisory Council or Board, either as a member, reporting to one or developing and advising an Advisory Council or Board is required.
    • Proven track record of successfully coaching and mentoring executive level leaders, either at a national, regional or global level.
    • Experience working in a matrix reporting environment.
    • Working knowledge and understanding of World Vision from a leadership perspective is required.
    • Basic Conversation: English
    • Business Communications: English
    • Fully Fluent: English

    Responsibilities

    KEY RESPONSIBILITIES:

    Strategic Leadership (25%):

    • Provide strategic leadership to effectively deliver the whole mission through National Offices and regional initiatives, in alignment with WV Vision, Goals, Mission, Core Values, global strategy.
    • Lead the implementation of the Partnership Strategy, Our Promise, while building unity and promoting a culture of twin-citizenship across all the National Offices and the Regional Office. Be accountable for the development and periodic review of regional strategy and priorities that clearly support the partnership strategic mandates, objectives and priorities.
    • Adjust regional / national structures so to optimize the impact for the most vulnerable children.
    • Accompany and support the WV entities that will become self-sufficient in the adjustment of the strategy and presence in their countries to achieve the needed impact.
    • Be ultimately accountable for executive leadership in emergencies II and III (Levels 2 and 3) responses, in liaison with regional HEA management.
    • Serve as WVI spokesperson at key regional forums (Internal and External).
    • Develop and build linkages with other organizations that facilitate the effective delivery of ministry.
    • Support the Partnership Leader – Global Field Operations in the effective management and leadership of World Vision’s worldwide ministry operations and contribute effectively to the Global Operations Leadership Team.
    • Represent the region in WV partnership senior management groups and forums.

    Accountability & Stewardship (15%):

    • Ensure alignment to global strategy for self-funding and interdependent offices within the region.
    • Ensure adequate impact of WV’s presence through effective operations, public engagement, ministry delivery and alignment of intermediate branch, program and project countries within the region.
    • Monitor strategies for all offices within the region to maximize quality of ministry.
    • Monitor alignment of Partnership policies and standards for all offices within the region.
    • Be ultimately accountable for the implementation of Peer Review and Audit processes and recommendations.
    • Approve country operating budgets and major capital expenditures for program and branch offices. Revise and concur to budgets for intermediate offices and influence operating budgets of interdependent offices through the board membership.
    • Ensure planning processes enable National Offices to use available resources in the best way to carry out agreed upon country strategies.
    • Lead the regional crisis management team.

    Organizational Culture (aka “promote the World Vision way”, and includes Conflict Resolution) (10%):

    • Provide spiritual leadership, promote the Christian ethos of World Vision in the region, and strengthen the spiritual development of all staff.
    • Set an example in strong personal Christian faith integrated in work and encourage Christian growth among staff within the region.
    • Ensure WV’s Christian ethos and values are properly contextualized in National Offices within the region.
    • Ensure the highest achievement of ethical, moral and behavioural standards in alignment with WV Christian ethos, code of conduct and behaviour protocol.
    • Support through prayer the life, work and relationships of the regional senior leadership team and National Directors.
    • Role model servant leadership by personal example.
    • Encourage a positive and open style of leadership that enhances teamwork and develops an effective performance management culture.
    • Support organizational change and improvement at strategic operational level.
    • Ensure the application of partnership conflict resolution processes to identify and resolve conflicts between various entities at the lowest possible level.

    Leadership Development (25%):

    • Ensure adequacy of sectoral and management support skills needed to deliver the ministry.
    • Lead the selection process for National Directors and present final candidate(s) for approval to Partnership Leader – Global Field Operations for Program, Project, Branch and Intermediate offices; act as the President’s delegate as assigned in the selection of National Directors in Interdependent offices.
    • Oversee recruitment, orientation, development and transition of National Directorss.
    • Manage performance of National Directors by regularly assessing, challenging and supporting them (by distance and through periodic on-site travel) in line with WV leadership development strategy.
    • Mentor, develop and guide National Directors in the areas of strategy, governance, policy and protection of the WV brand and reputation.
    • Give specific attention to mentoring and supporting the regional senior leadership team for spiritual growth and professional development.
    • Create enabling environment through supervision, coaching, mentoring, and on-site observation of outcomes to ensure effectiveness of National Directors.
    • Ensure succession planning for National Directors and own position, by identifying women and men with demonstrated potential for future leadership and support their development.

    Board Engagement (20%):

    • Support National Directors in the appropriate selection of members and the development and functioning of Advisory Councils and Boards according to approved Partnership standards and guidelines.
    • Engage with board chairs and National Directors to ensure accountability of National Offices.
    • Review board documents and receive reports.
    • Represent WVI President on National Boards and Advisory Councils.
    • Be ultimately accountable for the implementation of Peer Review and Audit processes and recommendations.

    Other (5%):

    • Carry out other tasks and duties as may be assigned from time-to-time by the Partnership Leader – Global Field Operations.

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    Method of Application

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