Job Vacancies at CIC Insurance

PURPOSE:

Reporting to the Senior Payroll Accountant, the role holder will support the processing, reconciliation, and reporting of payroll transactions across CIC Group entities, ensuring timely, accurate, and compliant payroll operations while upholding confidentiality and internal controls.

PRIMARY RESPONSIBILITIES:

Payroll Processing Support

• Assist in preparing payroll inputs such as new hires, exits, allowances, deductions, and leave adjustments.
• Collate and validate supporting documents and data before payroll runs.
• Support the calculation and verification of statutory deductions and staff benefits.

Statutory Compliance

• Prepare schedules for statutory remittances including PAYE, SHIF, NHIF, NSSF, HELB, and pension deductions.
• Assist in the preparation and submission of statutory returns within set deadlines.
• Maintain proper records for audit and compliance purposes.

Reconciliation and Reporting

• Assist in monthly payroll reconciliations between payroll records and the general ledger.
• Investigate and support resolution of any payroll-related discrepancies.
• Generate reports to support internal stakeholders including Finance and People & Culture (P&C).

System Updates and Record Management

• Update and maintain accurate payroll records and employee data in the ERP (e.g., Microsoft Dynamics AX).
• File payroll documents in accordance with company policies for accessibility and audit readiness.
• Support payroll system upgrades, testing, and issue resolution.

Internal Controls and Audit Support

• Maintain confidentiality and data integrity in handling employee payroll information.
• Support the implementation of payroll controls and segregation of duties.
• Provide requested documentation and clarification during internal and external audits.

Key Skills, Knowledge, Experience and Behavioural Competencies
Academic and Professional Requirements

• Education    Bachelor’s Degree    Bachelor’s degree in Accounting, Finance, or a related field
•  Professional Qualifications    CPA Part II or equivalent professional qualification (minimum)

Experience Required:

 Description    Required years of experience

• Minimum 2 years’ experience in payroll or finance operations.

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PURPOSE:

Responsible for maintenance of client data to ensure timely creation, purchase, receipting, withdrawal, and reconciliation of clients’ accounts on a daily basis.

PRIMARY RESPONSIBILITIES:

• Purchase, receipt, confirm and reconcile clients’ accounts on a daily basis;
• Contact customers to verify their purchase requests;
• Allocate available monies to the respective unit trust funds;
• Liaise with custodians for resolution of reconciliation issues;
• Distribute income for the various funds at different periods;
• End of day process for purposes of generating pricing and circulate to media for publishing;
• Prepare reports for the regulators for compliance purposes and coordinates the audit conducted by regulators;
• Review the reconciliations and final client investment reports(statements) before dispatch to client;
• Analyze, consolidate and present production reports weekly and monthly;
• Dispatch of client statements;
• Reviews customer concerns and ensures appropriate action is taken on any escalated issues
• Participate and attend scheduled trustee meetings;
• Generate and review letters to customers on account confirmation/details;
• Maintain and Reconcile Suspense Account in liaison with Reconciliation team;
• Prepare and dispatch instructions to the custodians and
• Contact and respond customers to their requests.

Key Skills, Knowledge, Experience and Behavioural Competencies
Academic and Professional Requirements

• Education  Bachelor degree in Business, Marketing, Finance, Economics or in a related field
• Master degree in a related field is an added advantage

 Experience Required:

 Description    Required years of experience

• Minimum experience in Financial services    8 year