Job Vacancies at Educate!

 Systems and Tools Optimization:

• Recruitment System Oversight: Manage the full talent acquisition lifecycle across Greenhouse - our application tracking systems (ATS) - ensuring seamless integration and optimal utilization of ATS, CRM, job advertising tools, assessment platforms, and other technologies that support recruitment.
• Systems Analysis & Optimization: Identify overlaps, gaps, or underutilized functionalities within the existing ATS and implement solutions to streamline processes and enhance overall recruitment effectiveness.
• Training & Continuous Improvement: Train recruiters and hiring stakeholders on processes, gather their feedback, and use it to inform iterations and improvements for enhanced recruitment outcomes.
• Integration & Connectivity: Oversee Application Tracking System integrations, including managing APIs, to ensure a connected and efficient tech stack that supports evolving recruitment needs. You do not need a tech background, but should be able to work with our ATS representatives in implementation.
• Continuous Improvement: Regularly evaluate and adapt the Application Tracking System (Greenhouse), and any other systems and platforms that may be introduced, to align with evolving talent acquisition goals, leveraging new features roll-out and AI enhancements to drive efficiency while maintaining an excellent candidate experience.

Recruitment Process Management & Improvement:

• Develop, implement, and maintain streamlined and standardized recruitment and interview processes, including updated guides, to ensure consistency, efficiency, and fairness in candidate evaluation across the organization.
• Train the recruitment team and hiring stakeholders on updated processes, ensuring clarity, alignment, and effective adoption across the organization.
• Collaborate with the Head of Talent Acquisition and Talent Acquisition Manager to make informed decisions on when to standardize or tailor processes based on the strictest governmental employment regulations to maintain compliance in our country of operation.
• Lead and manage cross-functional projects aimed at improving recruitment workflows and the candidate experience.

Support Data Driven Recruitment and Reporting

• Activate the Application Tracking System’s ability to collect the required recruitment data across the recruitment lifecycle, including key metrics such as openings, fill rates, source of hire, and recruiter productivity, to drive continuous improvement in talent acquisition.
• Collaborate with Recruitment team & Talent Acquisition Manager to track and measure team performance, including recruiter productivity and stakeholder satisfaction, through surveys and other tools to ensure alignment with our goals.
• Guide recruiter leading recruitment data analytics to develop and manage actionable dashboards to visualize key performance indicators like pass-through rates, candidate drop-off, rejections, and job board performance, enabling faster decision-making.
• Use data insights to identify trends, issues, and areas for improvement, positioning talent acquisition as a key partner as we scale our impact. Oversee the development of various reports for key stakeholders in the hiring process inclusive of quarterly reports to the Director of People.

Collaboration and Communication:

• Partner with the Head of People Operations and Talent Acquisition team to ensure a smooth transition from hiring to onboarding processes.
• Develop training materials and conduct training sessions for hiring managers and interview panels to improve recruitment effectiveness.
• Update our internal & external communication templates for the Talent Acquisition team and hiring stakeholders.
• Proactively address complaints and roadblocks about our process by leveraging a deep understanding of the talent acquisition lifecycle and recruitment system (Greenhouse) capabilities to develop effective solutions.

Qualifications

• At least 5–7 years of experience in talent operations or a related role, including managing applicant tracking systems (ATS) such as Greenhouse.
• Strong project management and organizational skills with the ability to manage multiple priorities and deadlines.
• Advanced knowledge of recruitment technologies and tools (e.g., ATS, sourcing platforms).  Experience using & optimizing application tracking  greenhouse for recruiting is highly preferred. 
• Analytical mindset with the ability to interpret recruitment data a for decisions making
• Excellent communication and stakeholder management skills, with the ability to collaborate across functions and regions.
• Strong attention to detail and process improvement mindset.
• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent applicable work experience in the field is also acceptable

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 Pipeline Development

• Build and maintain a strong pipeline of qualified candidates for current and future roles.
• Find, engage and activate passive candidates through the use of Boolean, LinkedIn, job boards, employee referrals and alternative search techniques.
• Conduct talent market research to identify talent trends, competitors, and salary benchmarks.
• Share insights with the broader Talent Acquisition team to inform recruitment strategies. 
• Screen candidates effectively to assess their experience, skills, and cultural alignment.
• Ensure all candidate information is accurately entered and maintained in Greenhouse, our applicant tracking system (ATS).

Stakeholder Collaboration

• Partner with recruiters and hiring managers to understand role requirements, priorities, and team needs.
• Provide regular updates on sourcing progress and market insights to the recruiter and the Hiring Manager.
• Adapt sourcing strategies based on feedback and shifting priorities.
• Maintain a positive candidate experience from initial outreach through handoff to the recruiter.
• Create a database of engaged candidates for ongoing opportunities, maintaining long-term relationships.
• Make our candidate experience a team-wide priority.

Candidate Quality

• Deliver a high percentage of pre-qualified candidates who meet the job requirements.
• Screen candidates effectively to assess their experience, skills, and cultural alignment.
• Recommend and drive improvements that impact local pipeline areas
• Identify and suggest sourcing channels and organisations that yield top-quality candidates.

Sourcing Metrics and Efficiency 

• Meet or exceed sourcing-related KPIs, such as:
• Number of candidates sourced weekly/monthly.
• Conversion rates from sourcing to interviews and from interviews to hires.
• Achieve diversity goals by sourcing candidates from underrepresented groups.
• Average time from candidate submission to conversion into active candidates.

Qualifications 

• Proven experience in sourcing or recruitment (1-3 years preferred), with a focus on building talent pipelines.
• Familiarity with various sourcing techniques, including LinkedIn, Boolean searches, and direct outreach.
• Experience using Applicant Tracking Systems (Greenhouse preferred) and Candidate Relationship Management (CRM) tools, and niche job boards.
• Excellent verbal and written communication skills for engaging with candidates and collaborating with internal stakeholders.
• Ability to craft compelling outreach messages that attract top talent. 
• Basic understanding of data management and reporting related to sourcing metrics.