Open to Expatriates: No
Location: Hagadera, Kenya
To provide all necessary Supply chain supports to the field project activities in Dadaab field office and proceed with maximum efficiency while adhering to IRC’s Supply chain procurement procedures and policies.
Supply chain activities
- Processing approved Purchase request through the procurement software (online BVA) and ensuring data accuracy.
- Request for quotations / proposals while ensuring that suppliers’ rotation is adhered to.
- Prepare bids analysis and other bidding documents for approval and PO after the senior Supply Chain officer has reviewed and recommended.
- Ensure that procurements are done in accordance with IRC Policies and procedures, ensuring that the purchases of goods are appropriate in terms of quality and fair market price.
- Ensure that all purchases are properly authorized in accordance with IRC Finance and Supply Chain policies and procedures.
- Ensure that IRC procurement procedures are followed in all spheres.
- Ensure that up to date files for price guide / catalogues / products technical information to be used by the office for Budgetary and ordering purposes are maintained.
- Review all procurement documents before sending it for approval and ensure that a proper record for any procurement act is kept and inventory of used LPOs is maintained for future references.
- Prepare all payments in good time and submit the documents for review to the senior supply chain officer before submitting it to finance.
- Photocopy and filling of all payment documents before submitting to finance.
- Prepare weekly procurement reports and send to all the program managers
- Run the PR Audit log data and clear BVA aging commitments on a weekly basis.
- Ensure that all other procurement files are maintained
- Coordinate closely with the Procurement / Logistics Department in Nairobi to ensure that program supplies purchased from Nairobi are in place in Hagadera
- Organize and participate in tender meetings & evaluations.
- Conduct negotiations with suppliers that is transparent and documented.
- Demonstrate value for money in procurement.
- Implement IRC procurement SOP’s in all procurements.
- Monthly Procurement report
- Monthly PR tracking and performance card
- Commitments report to Finance
- Any other procurement reports required by LC or direct Supervisor.
Key Result Areas
- Reduced lead time for processing of documents.
- Timely and effective updated BVA software for accurate reporting
- Effective functional and centralized procurement system to all the program functions
- Timely payment generation for all supplied/complete deliveries of items/services
- Provide training support to procurement clerks
- Preparing of local price list and sharing the same with the Dadaab all staffs on a monthly basis.
- College degree or equivalent in Supply Chain, Logistics, Business Administration or related field
- Thorough method of working with ability to work under pressure to pursue multiple tasks simultaneously to successful conclusions.
- Management ability to lead, motivate and develop staff.
- Positive attitude with good sense of humor.
- Committed team player.
- Ability to live and work in a fairly isolated area and in conditions of limited comfort.
- Basic computer skills (Word, Excel).
- At least Three years’ experience working as a logistician.
- The following experience will all be advantageous: previous NGO work, work in Africa, experience in repairing/maintaining vehicles, communications (Codan HF, VHF).
- Please make sure to include copy of Certificate of Good Conduct in your application.
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Requisition ID: req19677
Open to Expatriates: Yes
The IRC’s Emergencies and Humanitarian Action Unit (EHAU) oversees IRC’s global acute emergency preparedness and response activities. The mission of the EHAU is to expand and improve IRC’s ability to help affected communities survive in acute emergencies and hard to reach contexts by investing in people, systems, and solutions to complicated humanitarian challenges. The EHAU team achieves this mission through ongoing rigorous risk analysis, investing in capacity strengthening of frontline humanitarians, partnership with local actors, offering collaborative support and technical assistance to teams working in emergencies and hard to reach places, and deploying and supporting world class emergency response staff as they help people affected by acute crisis situations.
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The Crisis Analyst is a core member of the IRC’s Global Crisis Analysis team, which supports the IRC to understand – and thus respond better to – rapidly developing crises. She or he will focus on a specific crisis or set of crises at any one time, with an expected focus on Afghanistan initially, but responsibilities may evolve depending on external developments. The role works in close partnership with CRRD colleagues, other Global Crisis Analysis team members, Safety and Security and other colleagues across the IRC, to deliver analysis of the drivers and impacts of emergency situations. Her/his analysis will enable the IRC both to respond rapidly in new emergency situations and to deepen its understanding of the domestic and regional impacts of crises.
- Provide analysis support to IRC humanitarian action
- Monitor and assess trends in the political, security and socio-economic situation driving humanitarian crises, with an expected focus on Afghanistan initially.
- Provide regular, easy-to-understand written and oral analysis briefings to country program, regional and global colleagues.
- Coordinate with Program, Safety and Security and other colleagues to ensure analysis is guided by programmatic demands and is relevant to IRC’s programs, operational posture and risk management strategies.
- Support development and updates to scenario planning, particularly for relevant IRC country programs’ Strategy Action Plan (SAP) and SAP Implementation Plan.
- When agreed, deploy for around 10-14 days to provide in-person Crisis Analysis support.
- Support the IRC’s Humanitarian Action work
- Use ongoing tracking of developments to identify both risks to the IRC’s access and opportunities to increase access.
- Rooted in the IRC’s experience of humanitarian action, provide analysis of key obstacles to humanitarian access, including local/international policy constraints, conflict developments, environmental factors, and more.
- Inform decisions about programmatic criticality by providing analysis of the risks/opportunities of both action and inaction.
- Collaborate with regional Safety and Security teams and EHAU Humanitarian Access team to map key actors with influence over the IRC’s humanitarian access, with focus on Afghanistan initially.
- Maintain network of internal/external contacts to complement IRC’s existing networks and ground truth analysis.
- Provide leadership on Crisis Analysis for allocated crises, with a focus on Afghanistan initially
- Act as focal point for Crisis Analysis for Afghanistan and other crises as requested.
- Coordinate work with Asia region’s GIS Specialist and Global Crisis Data and MEAL Analyst to identify opportunities to deploy GIS, data analysis and satellite imagery to advise more qualitative analysis.
- Collaborate with CRRD colleagues and provide technical support on Crisis Analysis.
- Collaborate with CRRD regional, country program, EHAU and Global Crisis Analysis colleagues to develop model for funding role after initial 12-month period.
- Contribute to external relations
- Collaborate with P&A colleagues to adapt/share regular analysis outputs to ensure global policy and advocacy, fundraising, communications and other external-facing teams are kept informed about developing situations.
As required, provide briefings on crisis situations to key internal and external stakeholders, including leadership in New York, journalists, and donors.
- Education/experience: An undergraduate degree or equivalent proven experience.
- Demonstrated skills and aptitudes:
- Experience of providing rigorous but timely and – most importantly – practically useful analysis of the linkages between conflict and humanitarian needs, particularly in Afghanistan.
- Proven experience working in Afghanistan or region preferred.
- Aptitude for understanding complicated situations and ability to explain them in simple, relevant terms to non-expert audiences.
- Curiosity about humanitarian and global affairs, a detailed approach to understanding them, and humility given the difficulty of doing so.
- Ability to quickly and accurately digest large amounts of qualitative information, identifying the most important details.
- Other relevant skillsets and experience highly valued, e.g. mapping/GIS, early-warning systems, protection analysis, data analysis/management, advocacy experience, humanitarian access, etc.
- Organized and structured approach to working. Ability to respond to multiple priorities in a timely manner, ensuring high-quality products are delivered in a fast-paced environment.
- Excellent English-language writing and editing skills, including the ability to write clear and analytical prose.
- Ability to work collaboratively and sensitively with a diverse range of geographically dispersed colleagues.
- Strong dedication to the IRC’s mission, purpose and values.
Language Skills: Dari and/or Pashto fluency highly advantageous. Excellent English-language oral and written reporting skills important. Other language skills an additional advantage, particularly working-level competence In Arabic, French, Kiswahili, Portuguese and/or Spanish.
Working Environment: Some travel (30-50%) may be required, including to insecure field locations.