Job Vacancies at KCA University (KCAU)

JOB OBJECTIVE

The job holder will be responsible for the oversight and coordination of financial management and accounting services through the implementation of University financial policies and regulations.

DUTIES AND RESPONSIBILITIES:

• Perform financial management duties, including generating financial data, compiling and submitting reports, analyzing industry trends and assessing the financial position of the University.
• Oversee the operations and development of the University’s Finance Department, including creating and reviewing policies, budgeting, training and conducting regular assessments of financial procedures.
• Coordinate the preparation of quarterly and annual account reconciliations, monitor and enforce compliance with tax and financial reporting standards and assist with cash flow forecasting.
• Formulate, develop and implement financial policies for the Finance Department to ensure that they are in line with financial regulations and accounting standards.
• Provide advice to University Management on the status of financial statements in regard to true and fair representation before being submitted to the auditors for examination.
• Control the financial resources to ensure optimal utilization of financial resources through proper allocation of funds to various Departments in the Institution.
• Develop and oversee implementation of risk management framework to protect the University from risks associated with resource utilization.
• Approve, authorize and monitor the University expenditure to ensure budgetary control is strictly adhered to for proper utilization of the University resources.
• Prepare comprehensive financial statements for publication and presentation to the relevant regulatory bodies to show the status of the University.
• Liaise with external and internal auditors on the audit of the University’s books of accounts and maintenance of good working relationships.
• Evaluate staff in the Finance Department to ensure adherence to the performance targets.
• Provide advice to the University on financial matters, including financial status, source of funds, donors and how to allocate funds to various projects that are viable to the University.
• Ensure the integrity of accounting information by reviewing account issues for compliance and establishing quality control over accounting transactions and financial reporting.
• Oversee maintenance of supporting documents for a reliable and easy-to-follow audit trail.
• Review, plan, design, develop, coordinate and implement accounting services and systems in the University.
• Ensure timely submission of the University financial statements and reports.
• Formulate and implement the Financial strategies that will support the implementation of the overall University strategic plan.
• Participate in developing new business, identifying new funding opportunities, drafting prospective budgets, and determining the cost-effectiveness of prospective funding opportunities.

QUALIFICATIONS AND EXPERIENCE

• Master’s Degree in Commerce (Accounting Option), Accounting, Finance or its equivalent from a recognized University.
• Have CPA (K) qualification.
• Member of ICPAK and in good standing.
• Three (3) years’ work experience as a Senior Accountant in a University OR nine (9) years’ work experience in a comparable Institution.
• Computer skills in relevant areas from a recognized Institution.

OTHER SKILLS AND COMPETENCIES

• Extensive knowledge of financial and budget management in institutions of higher education.
• Strong leadership and strategic planning abilities.
• Skills in using financial management software used in institutions of higher education
• Excellent verbal and written communication
• A success track record of innovation
• Strong analytical and problem-solving skills.
• Excellent report writing skills.
• Excellent verbal and written communication skills
• Excellent interpersonal, negotiation and conflict resolution skills

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JOB OBJECTIVE

The job holder is responsible for managing the supply chain processes at KCA University through sourcing for goods and services, contracting and issuing orders for goods and services based upon quality, quantity, service and delivery requirements.

DUTIES AND RESPONSIBILITIES:

• Ensure that procurement procedures, regulations and all applicable laws are properly implemented
• Advise the University Management on policy and regulatory matters relating to the procurement and management of supplies
• Prepare and issue procedural manuals, procurement procedures and manage University’s goods, works and services.
• Consolidate procurement plans and liaise with the Departments to ensure the requests have clear specifications.
• Coordinate the development of the University’s annual procurement and asset disposal plans to ensure they are aligned with the budget and strategic needs of the University
• Implement the University’s annual procurement and disposal plans, budget preparation and performance management in the supplies management function
• Prepare and implement the Departmental work plans and evaluate their performance to achieve its targets.
• Provide professional advice and respond to all procurement-related matters to maintain positive relationships with suppliers and service providers.
• Assess and mitigate the Supply Chain strategic and operational risks by ensuring appropriate internal controls are put in place in the University.
• Coordinate the preparation, publishing and distribution of procurement and disposal opportunities.
• Coordinate and participate in the adoption of e-procurement strategies in the University’s supply chain processes.
• Coordinate approval of all requisitions in the system by ensuring the items requested are captured in the University approved annual procurement and asset disposal plan.

QUALIFICATIONS AND EXPERIENCE

• Master’s degree in the field of supply chain management, procurement or a related field from an accredited/recognized University
• Master’s degree in any field AND Certified Procurement and Supply Professional Part IV (CPSP-K) or equivalent from a recognized institution
• Membership of a relevant professional association in good standing
• Six (6) years’ relevant work experience, three (3) of which should be in a supervisory position OR Three 3 years’ work experience as a Senior Supply Chain Management Officer in the University.
• Must demonstrate outstanding administrative/managerial capability in organization and management

OTHER SKILLS AND COMPETENCIES

• Demonstrate understanding of the Public Procurement & Disposal Act and other procurement regulations
• Ability to build capacity of procurement committees/teams in university procurement regulations
• Ability to prepare tender templates for supply of services and goods
• Familiarity with contract laws
• Prior experience guiding a unit / other doing similar work.
• Accounting background will be an added advantage
• Ability to supervise a team and deliver well under pressure and meet deadlines.