Job Vacancies at Machakos University

GRADE 12 (1 Position) – MKsU/L/02/21

Requirements for Appointment

• Masters’ Degree in Library Studies, Library Science, Information Science, Computer Science or its equivalent qualification from a recognized institution.
• Bachelor’s Degree in Library Science, or its equivalent.
• Served in the position of Librarian II Grade 11 or comparable position for a minimum period of three (3) years.
• Competency in use of UNIX Language
• Have ability to maintain the Library’s Integrated online system
• Have ability to develop and maintain Library Softwares
• Proven experience on contemporary virtual platforms such as Dspace, or other repository tools.
• Have the ability to administer the Library Management System (KOHA)
• Registered with a relevant professional body.
• Possession of any other certification or qualification will be an added advantage.

Key Responsibilities

• Support the use and accessibility of the Library’s systems and databases by developing interfaces for users and developing, implementing, and maintaining SQL databases and related PHP and PERL scripts.
• Support the Library’s functions and operations by writing scripts to automate more routine system administration processes, setting up, configuring, and maintaining server hardware and software, uninterruptible power equipment, back-up systems, and storage devices.
• Installing and maintaining computer workstation hardware and software.
• Maintaining documentation of programs, databases, and computer system configurations, and performing routine back-up of essential systems to ensure system and data integrity in the event of hardware failure or other adverse events.
• Conducting thorough analysis of problems and employing appropriate debugging techniques.
• Ensure the availability of computer resources by managing disaster prevention and recovery efforts caused by events like power outages, hardware failures, etc.
• Contribute to the overall success of the Library by performing all other essential duties as assigned from time to time

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Grade 9/10 – (1 Position) MksU/SEC/01/21

Requirements for Appointment

1. Bachelor’s Degree/ Higher Diploma in a relevant field
2. Must have the following professional qualifications from KNEC; Diploma in Secretarial Studies OR Business English III, Commerce II, Secretarial Duties II, Office Practice II, Office Management III, Shorthand III (100 wpm)/AudioType-writing, Typewriting III (50 Wpm) Document Processing III.
3. Six (6) years relevant working experience, three (3) at the level of Assistant Office Administrator I, Grade 7/8 or equivalent.
4. Must have served in an Executive Office for at least three (3) years.
5. Must be proficient in both verbal and written communication.
6. Must possess excellent interpersonal skills.
7. Must be able to multi-task and prioritize tasks.
8. Should work under minimal supervision.
9. Should be able to work under pressure and for long hours.

Key Responsibilities

1. Receive telephone calls, memos and other forms of communication on behalf of the office on a daily basis so as to disseminate the same to the respective recipients and perform all public relations duties.
2. Receive office guests on a regular basis so as to respond to their queries or offer necessary directions such as booking appointments with both internal and external customers.
3. Type assigned documents on a regular basis for use in current operations and future references.
4. Respond to regular information and/or retrieve requests in the office.
5. Maintain and regularly update records on office inventory.
6. Draft regular official correspondence and respond to external enquiries so as to facilitate information flow.
7. Ensure proper archiving and security of documents in the office for use in future decision making.
8. Maintain and regularly update the CEO’s itinerary.
9. Ensure proper utilization of the assigned office float for use in availing basic
10. services and purchase of basic office support materials.

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Grade 12 – MKsU/P/ 01/21

Requirements for Appointment

1. Must have an earned Master’s Degree in Purchasing and Supply Chain Management or equivalent qualification.
2. Must have an earned Bachelor’s Degree in Purchasing and Supply Chain Management or equivalent qualification.
3. Must have an earned Diploma in Purchasing and Supply Chain Management from the Chartered Institute of Purchasing & Supplies or equivalent.
4. Must possess a valid Practicing License from Kenya Institute of Supplies Management (KISM).
5. Must have Six (6) years’ work experience three (3) at the level of Procurement Officer Grade 11 or comparable position.
6. Membership of a professional body and in good standing.

Key Responsibilities

• Engage in regular preparation of tender documents as per user needs to guide in sourcing and selection of suppliers.
• Oversee the regular circulation of tender invitations and evaluation of quotations to ensure competitive procurement is upheld for provision of high-quality goods or services.
• Draft and disseminate tender awards to approved suppliers on a regular basis so as to inform them on the intention to engage in business.
• Participate in coordination of regular purchasing and disposal activities to ensure goods, services and works are procured or disposed off at the right time.
• Offer regular secretariat services to the tender opening and technical evaluation committee so as to offer necessary administrative support required in identification of tender awardees
• Respond to regular queries on the procurement process from internal members of the University as well as external parties so as to provide clarification on the raised concerns
• Offer professional opinion to the Executive.
• Be able to interpret the Public Procurement and Asset Disposal Regulations 2020

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Grade 14 – MksU/ICT/01/21

Requirements for Appointment

1. Must possess a PhD degree in Computer Science/Information Technology or related field from a recognized institution, with at least ten (10) years of experience in a relevant field five (5) of which must be at a Senior Level (Grade 13 or comparable position);

OR

1. iMust have an earned Master’s degree in Computer Science /Information Technology or equivalent professional qualification with twelve (12) years in a relevant field, five (5) years of which should have been at the level of
2. Grade 13 or comparable, position.
3. Must be registered with a professional body.
4. Possession of other relevant Certifications/professional qualifications will be an added advantage.

Key Responsibilities

1. Oversee the design of network systems for the University to enable connectivity within the institution for exchange of information needed to facilitate operations.
2. Develop system algorithms and models used in designing ICT systems for the University to ensure they fully capture the needs of the intended users of the system.
3. Assign protocol types for the network systems for effective implementation of specific operation supported by the specific procedures.
4. Develop the ICT infrastructural implementation plans for the University to ensure the intended output is relevant and necessary implementation steps are well prioritized
5. Link up with external internet, cloud hosting and other ICT applications service providers to facilitate the management of contracted services as per the agreed terms of service for the ICT infrastructure to continually be functional.
6. Advice on execution of contracts between the University and other entities on matters pertaining to ICT.
7. Ensure security of data in the University by overseeing the development and implementation of data access restrictions that require authentication of users
8. Prepare ICT project handover reports to inform on the success of the project objectives as well as provide a user manual for the new ICT upgrades for guiding users.
9. Develop and train staff on use of virtual programmes
10. Maintain and regularly update the assets register for all assets in the Directorate for accountability purposes.
11. Any other duties that may be assigned from time to time.

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GRADE 12 – MksU/F/02/21(Two years Contract)

Requirements for Appointment

1. Must have an earned M.sc in Accounting/ Auditing, MBA (Accounting or Finance) plus CPA part III.
2. Three (3) years relevant working experience
3. Membership to professional Body.

OR

1. Must have an earned Bachelor of Commerce Degree (Accounting/Finance Option) / Audit or Equivalent and CPA part III.
2. Must be Computer Literate (Accounting Packages).
3. Six (6) Years relevant work experience three (3) of which as Accountant
4. Internal Auditor II Grade 11.
5. iv. Membership to Professional Body.

Key Responsibilities

1. Producing an accurate set of month-end accounts, with comparisons to forecasts and previous periods
2. Prepares financial statements and other reports to summarize and interpret current and projected hotel financial position.
3. Monitoring the banking of all revenues collected and ensuring they are properly posted in the hotel system
4. Responsible for all tax obligations, ensuring compliance to VAT, catering levy and other relevant legislations
5. Responsible for daily Stock takes, reconciliation and timely of daily sales reports against expenses.
6. Responsible for verification of income auditing, receivables & debtors reconciliation
7. Preparing budgets and business planning, including projected room revenue
8. Reconciling bank statements and monitoring of cash flow
9. Following up on the debt collection and prepare debtors reports and schedules
10. Analyze transactional processes and identify areas where additional accuracies and efficiencies can be achieved.
11. Coordinate monthly closing process and reconciliation of general ledger accounts
12. Coordinate internal and external audit of the hotel transactions
13. Maintain proper system of accounts and keep records on all hotel transactions and hotel assets
14. To perform any other duties assigned from time to time.

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Grade 7/8 (

No of Positions: 3

MksU/SEC/02/21
Requirements for Appointment

1. Diploma in Secretarial Studies OR Business English III, Commerce II, Office Practice II, Secretarial Duties II, Office Management III, Shorthand II(80 wpm) or Audio-Typewriting III and Typewriting III 50 Wpm all from KNEC
2. Six (6) years relevant working experience at Grade 5/6 or equivalent.
3. Must be proficient in Microsoft Office

Key Responsibilities

1. Receive telephone calls, from clients within and without the University.
2. Engage in information retrieval within the office based on information need on a regular basis so as to provide the same for current decision making.
3. Provide conducive working environment within the Office.
4. Handle documents and files and provide storage and custody in a systematic manner.
5. Maintain and regularly update the office diary.
6. Manage office inventory to ensure constant adequate supply and utilization of the same.
7. Any other duties that may be assigned from time to time.