Job Vacancies at Medair

Starting Date & Initial Contract Details

As soon as possible. Full time, 12 months fixed-term contract.

Role Overview

The Finance department is looking for a Senior Finance Business Analyst to undertake the SOP and policy development. Transferring the current Finance processes to the new future processes for the Finance and Projects track of the Microsoft Dynamics (D365), including those cross cutting with other Medair Teams. Building upon the major D365 application development connecting to system documentation incorporating Policy updates creating SOPs ensuring the documents capture the fundamentals of the multi-facetted Medair environment. To write use cases that will form the functional part of the major application development project Test scripts. Ideally the FTE needs Medair process knowledge and D365, experience to create process.

Project Overview

Medair GSO Finance Department, is primarily focused on the financial and investment decisions of Medair, acting as a financial gatekeeper and strategic advisor in daily business operation and also mid to long-term strategic decisions of Medair, with streamlined and optimized key processes, via leveraging fit-for-purpose systems and central to this is an exciting Medair project “TMS Kyriba implementation” which is due to go live in second semester 2021, and “D365 Finance & Operations implementation” in 2022.

The ownership of the Finance SMEs to drive the successful configuration / development of the solution is a key success factor to deliver operational efficiencies in Finance and Supply Chain Management. Through automating processes with a single data-entry point, increases Medairs ability to have end-to-end accountability; and grow Medairs ability for data driven/supported decision making at a local and global level; whilst delivering a better user experience for Medairs staff.

Key Activity Areas

Business Analysis

• Work with stakeholders from the Finance / Programs / HR departments to accurately model data and information flows in the future business operations and processes related to Finance.
• Improve functional business operations and processes by studying current practices and “To Be” System documentation; designing modifications to these business operations and processes to deliver efficiency.
• Analyze and synthesize business requirements where needed, including recognizing patterns and conceptualizing processes. Contribute to the design functional solutions for identified business problems.
• Convert analytical findings into meaningful, actionable insights for a range of stakeholders.
• Contribute to the design functional solutions for identified business problems using standard notations such as UML, etc. Demonstrable experience will be expected from the candidate with reference to previous project experience.
• Lead on the creation of functional documentation and user manuals that complement and link with the system documentation with constructed workflow charts and diagrams.

D365 collaboration Management

• Arrange and lead on process definition meetings internally.
• Translate those processes into documents that can be incorporated into user scripts for UAT.
• Contribute to the configuration or customizations of the Medair systems to enhance business processes, help deliver clear instructions to the Application Development Team .

 Testing

• Participate in CRP2, TtT &UAT sessions to capture feedback and refine the documented processes, from different point of views, based on the gathered findings.
• Work with the Stakeholders to revise the documentation based upon test scenarios.
• Coordinate test sessions with relevant business stakeholders.

 External Communication

• Participate in meetings with implementers and vendors as needed to align on business processes.

 Innovation/changes

• This position requires an awareness of Finance / Accounting and current developments in the area of D365 technology and the ability to identify gaps in the process and propose improvements within the functional system workflow or business processes.

 Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international programmes and GSO prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Bachelor’s Degree or Master’s in Computer Science or finance, business administration, accounting or a combination of technical and business.
• Certified Business Analysis Professional (CBAP) , Certified Management Consultant (CMC) or similar. Minimum BPMN, preferably 2.0 (OCG).
• Six sigma or continuous improvement methodology qualification desirable.
• Strong working knowledge of English (spoken and written).

Experience

• Minimum of 5 years professional experience in a relevant field of working in Finance and in the technology sector. NGO audit experience or an audit background would be beneficial.
• Demonstrated experience in business process/systems analysis, design and testing.
• Experience working with remote geographically disbursed teams preferred.
• Experience with D365 F&O or similar ERP system.
• Solid understanding and experience with virtualization, operating systems, data protection and retention, and other information management disciplines to support a global organization.
• Experience with Microsoft Office technologies and applications. Experience with Visio software.
• Experience in developing processes and creating end-user documentation.
• Basic understanding of Project Management tools and general project steps.
• Strong planning and analytical skills. Demonstrated continuous improvement and project delivery skills.
• Excellent communicator with strong interpersonal skills. Ability to work flexible hours.
• Ability to impact operations and effect change without being confrontational
• Demonstrated ability to acquire business knowledge and apply to IT activities.

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Role Overview

Contribute to Medair overall mission by fulfilling the responsibilities for this position in the Finance Shared Service Centre (SSC) located in Nairobi (Kenya). Ensuring the quality and timeliness of the month-end closing, external statutory / donor audit and internal audits, and financial reporting of Medair. Ensuring an excellent partnership via strong collaboration with the GSO Finance Partner and local country finance team.

Project Overview

Medair Global Support Office (GSO / SSC) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our Global Support Office, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff.

Medair GSO Field Finance / SSC Finance team, primarily focus on Medair financial management for various country programs and related projects and grants.

Key Activity Areas

Responsibility / Outcomes

• Contribute to the development of concepts and techniques, ensure the quality and timeliness of complex tasks in creative and effective ways, interact with various stakeholders such as GSO finance partners, various depts, country Finance Manager to drive efficiencies.
• An important key player within SSC Finance team to ensure smooth operation.
• Ensure high quality financial data / book closing in line with Medair Finance required deadlines, including timely review, reconciling and posting of financial transactions (Navigotor/Navision or other systems) per “Closing Checklist”.
• Ensure that a local set of statutory finance books is kept updated in compliance with local statutory requirement via collaboration with local finance team and GSO Audit Support team. Contribute to preparing and reviewing monthly and annual financial statements for various country programs.
• Strongly drive Medair process standardization projects, as improving systems, policies and procedures on an on-going basis on key processes and ensure proper documentation and implementation to cope with the objectives of Medair, and strive to be a “Super user” of Medair ERP system.
• Actively seek and provide training to the relevant country Finance teams in a systematic approach.
• Proactively drive other departments to improve overall Medair’s efficiencies.
• Ensure the financial sustainability, such as cash position of each country program served is at optimal status for Medair via collaborating with GSO Finance & relevant country teams.
• Actively provide consultancy and support to the country finance teams as needed as “Roving Officer” with a visit once every two months to the country programs served and also the special targeted visit in the annual performance objectives.
• Review and verify if country finance teams are in compliance with internal controls within “Finance / Accounting manual”.
• Proactively participate in “Donor audits” via collaborating with various parties. Ensure timely communication regarding audit observations are properly followed upon by various stakeholders.

 Innovation/changes

• Implement a new ERP system.
• Contribute to streamline and optimize the key processes related to Finance and other relevant key processes.
• Work smartly with strong collaboration with various stakeholders.
• Renew mindset to have proactive approaches on tasks and jobs.

Team Spiritual Life

• Lead and reflect the values of Medair with team, local staff, beneficiaries, and external contacts.
• Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of SSC Finance team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• College / university graduated in finance or accounting.
• Professional qualification in finance, audit and accounting. Preferred in holding CPA (certified public accountant), or CMA (certified managerial accountant) or other finance related licenses.
• Strong working knowledge of English (spoken and written). French desirable.

Experience

• Minimum relevant working experience in accounting and finance for at least 7 years, it is a plus if holding field experience in the humanitarian or development sector.
• Proficient in Excel; knowledge in Medair finance systems to be highly productive in performing the job.
• Strong knowledge of accounting, finance, internal control and risk management.
• Demonstrated ability to effectively interact with various stakeholders, working through issues and operational challenges with; also ensure the understanding of the cost drivers of the business and can provide insight to the non-finance members. Savvy in Technology and IT driven.
• Proven managerial accounting experience with strong knowledge on a project-based organization.
• Analytical ability with a good attention to detail with high capacity to draw intelligence from numbers.
• Oral and written communication skills with the ability to present plans to support business decisions.
• Good time management skills, ability to prioritize workload and to work to strict reporting deadlines.
• Business Acumen: holding strong Field of knowledge for the position, specify in regard to Humanitarian essentials, Sphere and CHS standards, other international humanitarian guidelines and protocols (desirable).

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Starting Date & Initial Contract Details

October 2021. Full time, open-ended contract.

Role Overview

As a key player in the HR Specialists Team, the Talent Development Advisor is responsible for shaping and implementing Medair’s Talent Development & Management strategy, to develop and retain talented employees. Responsibilities include: designing skills matrices, contributing to embedding a robust performance development and management practice and culture, building talent pipelines and succession plans, crafting an internal promotion process and a people review process.
The Talent Development Advisor leads the design and deployment of new processes, policies and tools that align with our hiring needs and organisation’s objectives.

Project Overview

Medair’s Global Support Office (GSO) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and GSO staff.

Medair’s global HR function supports the organisation in the implementation of world class humanitarian aid projects by ensuring that the organisation has adequate systems and structures to efficiently recruit and retain the right people. The HR function is also working on impacting Medair’s culture by creating and sustaining a work environment where our values are fully alive and staff is being cared for through a “people to people” model.

Key Activity Areas

Talent Management Strategy

• Shape and implement Medair’s Development management strategy, together with the Recruitment Team Leader, L&D Advisor, HR Partners and HR focal points in country programmes.
• Define new processes, create tools, train and coach HR, leaders and staff based on operation needs and feedback. This includes developing processes for strategic usage of the Talent Development module in our HRIS Medair People.

Talent Management Review

• Define the Talent Development review process (Performance, Development and Talent review).
• Set, lead and communicate on the yearly Talent Development cycle’s agenda.
• Create adequate tools for leaders and employees to perform reviews and update regularly.
• Provide supporting materials to coach and train leaders and employees on Talent Development cycle.
• Collaborate with the Learning & Development Advisor to strengthen leaders’ competency to assess staff performance and support staff development.
• Set up an internal promotion policy and make sure Talent Development is being deployed.

Skill Matrix

• Create a standard skill matrix to assess staff competencies. Support adaptation to functions and leadership levels. Coach and train HR Partners and HR Country representatives on implementation of the skill matrix. Collaborate with Learning & Development Advisor to identify key skills trainings.

Talent Pipeline

• Define the criteria and the process for identifying internal talent. Coach HR Partners, HR focal points in country programmes and leaders to identify and assess internal talent.
• Collaborate with HR Partners and HR focal points to build talent pipelines per function and country.
• Lead regular talent reviews. Support the Recruitment team in promoting internal talent.

Succession Plan

• Set up the process for identifying key positions per function and per country.
• Collaborate with HR Partners and HR Country representatives to build a succession plan.
• Review succession plans and internal talent to fit the needs of the organisation.
• Support the Recruitment team in promoting internal talent through succession plans.

Career Paths

• Collaborate with Learning & Development Advisor, HR Partners and focal points to identify career paths. Create and develop tools to build career paths. Promote internal career paths.

Monitoring and Evaluation

• Monitor the Talent Development process through the Talent Development Module in HRIS and take actions to meet the objectives. Provide regular metrics and analysis.

Team Management

• Serve as functional manager for the Talent Development/L&D Officer (development plan, performance management objectives). Be part of the extended HR Management team.

Innovation/Changes

• Design and continually improve on key processes, policies, procedures and information systems, through problem solving and new initiatives, in collaboration with the HRD and stakeholders.
• Lead and collaborate on assigned HR projects, track progress and deliver outputs on schedule.

Team Spiritual Life

• Reflect the values of Medair with staff, beneficiaries, and external contacts.
• Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Bachelor degree in HR, or equivalent education, MSc in HR is desirable.
• Strong working knowledge of English (spoken and written).

Experience

• 3-5 years of experience in HR position with experience in performance management procedures, sourcing and recruitment process, learning and development programme implementation.
• Talent Management or Learning and Development.
• Knowledge of the Microsoft office Environment, working experience with an HRIS is a plus.
• Excellent oral, written and interpersonal communication skills.
• Strong analytical, planning and problem solving skills. Project Management skills.
• Ability to provide coaching. Sensitive to intercultural teams. Leadership ability.