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  • Posted: Oct 27, 2020
    Deadline: Nov 3, 2020
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    The United Nations is an intergovernmental organization to promote international co-operation. A replacement for the ineffective League of Nations, the organization was established on 24 October 1945
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    Administrative Associate

    Eligibility criteria
    Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
    Description of task
    Given the current working arrangements due to the COVID-19 pandemic, the tasks described here-below will have to be undertaken remotely in whichever country the selected candidate is based, until further notice.

    Under the direct supervision of Head – Programme Coherence/Assurance Unit the UN Volunteer will undertake the following tasks:

    • Monitors project review processes and schedules related to the unit’s outputs; where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant administrative requirements.
    • Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
    • Supports a wide range of administrative roles such as recruitment, procurement, contract administration, travel and consultant payments as per UN administrative and financial rules, regulations and guidelines.
    • Provides secretarial and administrative support to Project Review Committee (PRC) meetings, conferences.
    • Monitors the UNEP-PRC email to ensure PCAU actions on requests within set timelines.
    • Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of communication documents, memos and reports.
    • Support tracking project submissions to PRC Secretariat.
    • Performs data entry and extraction functions on Microsoft excel.
    • Generates a variety of standard statistical reports, etc., using various databases.
    • Maintains files (both paper and electronic) and databases for work unit.
    • Tracks email communications.
    • Performs other duties as assigned.

    Qualifications/Requirements Required degree level: Bachelor degree or equivalent Education - Additional Comments:

    • Education - Additional Comments: Business Administration, Project Management or related area

    Required experience: 24 Months Experience remark:

    • Experience in business administration support or related area is required.
    • Experience working on projects and project data management is desirable.
    • Proven experience working with Microsoft Word and Excel is desirable.
    • Experience working with Enterprise Resource Platform ERP systems e. g umoja is an added advantage.
    • Previous experience at the United Nations, UNEP or other international organizations on administration, Sustainable Development Goals (SDGs) or environment would be considered an advantage.

    Language Skills

    • English(Mandatory), Level - Fluent

    Area of expertise: Development programme/project administration, Administration and administrative assistance, Other development programme/project experience Area of expertise details:
    Project administration support
    Driving license: No Competencies values:
    Accountability, Client Orientation, Commitment and Motivation, Communication, Integrity, Planning and Organizing, Professionalism, Respect for Diversity, Working in Teams

    go to method of application »

    Information Technology Assistant

    Eligibility criteria
    Minimum age: 22 years old. Applicants must be nationals of or legal residents in the country of assignment.
    Description of task

    Under The Direct Supervision Of Secretary Of Governing Bodies And Deputy Secretary Of Governing Bodies, The UN Volunteer Will Undertake The Following Tasks

    • Assist in organizing and supporting the meetings of the UNEP Governing Bodies, in particular OECPR and UNEA.
    • Support the staff of the unit in all matters related to the application of Information Technology, including user support, and the application of social media
    • Provide IT support to the servicing of the United Nations Environment Assembly (UNEA) and the Open-ended CPR.
    • Contribute to the regular update of unit website contents and that of marine litter.
    • Develop and maintain mobile application for UNEA delegates
    • Maintain the Paper smart portal by troubleshooting and solving bugs in the system
    • Develop new modules as required by the secretary of the governing bodies for the paper smart portal
    • Prepare questionnaires, surveys etc. in their design and online mode.
    • Manage the GoToMeeting or any virtual meeting tool that the secretariat uses in its meetings
    • Support virtual meetings held by the secretariat


    Required degree level: Bachelor degree or equivalent Education - Additional Comments:
    Degree in Information Technology, Information System Technology, Computer Science or relevant area of study

    Education - Additional Comments: A diploma/certificate in graphic/web design will be desirable
    Required experience: 36 Months Experience remark:

    • 3 years working in a busy web development environment with extensive experience with Drupal platforms.
    • Strong programing skills in PHP and for Drupal modules
    • 3 years of working experience
    • Strong ability to work and interact well with diverse groups;
    • Collaborative work approach and team spirit;
    • Excellent communication skills both oral and written;

    Language Skills

    • English(Mandatory), Level - Fluent

    Area of expertise: Web and graphic design, IT architecture and IT project management Area of expertise details:

    • Programming
    • Web/graphic design
    • PHP
    • Drupal Modules

    Driving license: No Competencies values:
    Client Orientation, Commitment and Motivation, Commitment to Continuous Learning, Communication, Creativity, Judgement and Decision-making, Knowledge Sharing, Planning and Organizing, Professionalism, Respect for Diversity, Technological Awareness, Working in Teams

    Method of Application

    Use the link(s) below to apply on company website.


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