Job Vacancies at Water Mission

Position Summary 

Working under the supervision of the Finance Manager, the assistant accountant will ensure that donor funds provided for the implementation of projects to the Kenye Country program are professionally processed, analyzed, accounted for and reported back to the donors on time.  Following established standards and procedures. This position will be based in Kitale and requires abilities to plan, develop, organize, direct, and coordinate a range of activities related to the office. 

Our culture: As an employee of Water Mission Kenya, the assistant accountant is  responsible for developing a biblical worldview culture that leads to God-honoring excellence in all their work and reinforcing the following: providing accurate data, empowering staff to have the skills and mindset needed to acknowledge mistakes or problems as opportunities to find appropriate solutions, and empowering staff to consistently work for excellence in solutions that are consistent with Water Mission’s mission, vision, values, and standards.

A successful assistant accountant will:

General Responsibilities:

• Maintain a strong Christian witness and model servant leadership to colleagues, partners, the communities we serve, and the public. 

Other Responsibilities

Processing payments:

• Receives and checks fund requests from departments
• Prepares payment vouchers and cheques and submits for approval
• Posts all financial transactions in the Accounting system such as payment vouchers, liquidation and month – end adjustment journals.
• Reconciles funds requests from departments to ensure funds are used for the intended purpose.
• Obtains valid receipts from all goods and services procured and attaches them to payment vouchers
• Scrutinises employee float advances to ensure that they have been solely utilised for the intended prupose and follows up on all float advances that are due for liquidation.
• Scrutinises requests to ensure that procurement threshold principles are applied to every procurement of goods and services. 
• Examines invoices to determine whether the goods and services being invoiced were received or performed.
• Prepeares and files tax returns such witholding taxes, PAYE and pension with the respective regulatory bodies.
• Posts motorvehicle logbooks on Netsuite to produce the cost of vehicle trips every week. 
• Checks that all staff have filled in Timesheet App to ascertain the monthly cost of labor.
• Assists in preparation of year-end financial statements for audit purposes
• Responds and provides information required by the auditors
• Provides all documentation and files for audition processes
• Coordinates project verification exercise for external Audit purposes

Financial reporting and management:

• Posts all transactions in the Netsuite Accounting system by the 4th of the following month.
• Reconciles all bank accounts with cash books every month.
• Prepares and submits balance sheet reconciliation shcedules to the Finance and administration Manager by the 5th of the following month.
• Maintains the fixed asset register.
• Inputs data in Netsuite and reconsiles cash balances
• Review payments and ensure that all expenditures are within the approved budget
• Advices the Finance and Administration Manager on the need for replenishment of funds in the local operating account.

Custody of Accounting documents and compliance:

• Files all documents systematically for easy accessibility.
• Labels and packs files accordingly for identification purposes.
• Compliance with the terms and conditions of employment of the organisation
• Ensures compliance with the rules and regulations of regulatory bodies such as MRA
• Other duties as siigned

What is required?  

• Alignment with Water Mission’s Statement of Faith and core values of Love, Excellence, and Integrity. 
• Impeccable level of integrity in handling funds in an accountable and transparent manner.
• University degree in accounting or finance is required. 
• ACCA / CPA (K), registered with the Institute of Certified Public Accountants of Kenya (ICPAK) is an added advantage.
• In-depth experience in all accounting and financial management areas with strong technical knowledge of International (GAAP, IPSAS), local financial reporting standards, and compliances.
• At least two to three years of experience in financial management. 
• Excellent written and verbal communication skills, including articulating ideas and feedback constructively. 
• Advanced skills with MS Office suite (Word, Excel, Outlook, and SharePoint) and familiarity with financial and accounting information systems. 
• A knowledge of leadership, mentoring, management, analytical and organizational skills demonstrated by the ability to work independently and within a team, assess priorities, and manage various activities with attention to detail.
• Understanding the principles of adequate documentation and audit and the procedures necessary to ensure audit compliance.
• Excellent analytical skills.
•  Personal and growing relationship with Jesus Christ. 
• Excellent project management skills.  
• Excellent relationship and conflict resolution skills.   
• Ability to work both independently and collaboratively with a team.

go to method of application »

Position Summary

Under the supervision of the Finance Manager the Supply Chain Officer will be based in Makueni Office.  The role is responsible for maintaining an efficient and reliable supply chain while adhering to procurement policies and procedures. It will entail sourcing, purchasing, coordinating transportation, imports or exports, logistics, and Inventory Management. It will also be responsible for overseeing and managing the procurement, logistics, and inventory functions of the organization. 

As an employee in Water Mission, the Supply Chain Officer is responsible for developing a biblical worldview culture that leads to God-honoring excellence in all work and commits to providing the following: accurate data, developing the skills and mindset needed to acknowledge mistakes or problems as opportunities to find appropriate solutions and work consistently for excellence in solutions that are consistent with Water Mission’s mission, vision, values, and standards.

The Supply chain officer will:-

General Responsibilities:

• Maintain a strong Christian witness and model servant leadership to colleagues, partners, the communities we serve, and the public. 

Other responsibilities

Procurement

• Implement established procurement policies and procedures in alignment with organizational goals and approved budget.
• Collaborate with internal stakeholders to identify procurement needs, specifications and develop procurement plans.
• Identify reliable suppliers, negotiate contracts, and establish favorable terms and conditions.
• Conduct market research to stay updated on industry trends, prices, and supplier performance.
• Evaluate supplier performance and implement measures for continuous improvement.
• Conduct supplier assessments and manage the supplier pre-qualification process.
• Collaborate with suppliers to identify cost-saving opportunities, value-added services, and process improvements.
• Provide oversight to sourcing in support of project activities and conduct training on procurement on need basis to other staff.
• Develop detailed tender specifications and performance standards to facilitate procurement process for country program.
• Ensures project procurements are conducted within the stipulated timelines (timely project procurements).

Logistics

• Coordinate the transportation, shipment, and delivery of goods to meet operational requirements. 
• Draft service contracts with transportation company whenever needed.
• Manage import/export processes, including customs clearance and documentation.
• Liaise with shipping and freight forwarding companies to optimize logistics operations.
• Maintain accurate records of transportation and logistics activities.
• Supervise the vehicle maintenance Officer and maintain the organization’s assets. 

Inventory Management

• Understand and familiarize yourself with Netsuite inventory management systems.
• Monitor inventory levels, forecast demand, and identify stock replenishment requirements.
• Conduct regular stock counts and reconcile any discrepancies.
• Ensure proper security of the warehouses by keeping warehouse keys in safe custody.
• Coordinate with suppliers to ensure timely delivery and manage stock levels effectively.
• In charge of receipts, storage, and issuance of items/commodities as per Standard Operating Procedures.

Documentation and Reporting​​​​​​​

• Prepare and maintain procurement documentation, such as requisition forms, requests for quotations (RFQs), purchase orders, invoices, and other logistics and inventory documentation.
• Analyze data and provide insights to support decision-making processes, especially during procurement or disposal committee meetings. 
• Prepare and provide timely procurement committee minutes.
• Ensure compliance with procurement policies, procedures, Water Mission Values, ethical standards, and relevant legal and regulatory requirements.
• Support internal and external audits/assessments related to procurement activities.
• Any other tasks as assigned by the supervisor.

What is required?  

• Alignment with Water Mission’s Statement of Faith and core values of Love, Excellence, and Integrity. 
• Impeccable level of integrity in handling funds in an accountable and transparent manner.
• A university degree in procurement is required. Professional qualification in the same field is a requirement.
• At least four years of experience in a procurement-related field. 
• Excellent written and verbal communication skills, including articulating ideas and feedback constructively. 
• Advanced skills with MS Office suite (Word, Excel, Outlook, and SharePoint) and familiarity with procurement systems. 
• Understanding the principles of adequate documentation and audit and the procedures necessary to ensure audit compliance.
• Excellent analytical skills.
• Personal and growing relationship with Jesus Christ. 
• Excellent project management skills.  
• Excellent relationship and conflict resolution skills.   
• Qualified Makueni candidates are encouraged to apply
• Ability to work both independently and collaboratively with a team.
• Zero tolerance towards corruption, encompassing all forms of conflicts of interest, bribery, fraud, and any other manifestations of corrupt behavior.