Job Vacancies at World Vision Kenya

Reports to: Operations Director

Provides Supervision to:OVC Manager, Grants Finance Manager, Monitoring, Evaluation, Accountability and Learning Advisor, Household Economic Strengthening Advisor

Purpose of Position

World Vision Kenya seeks a Chief of Party for the anticipated USAID Local Partner Service Delivery Activity (LPSDA)-OVC Activity. The Chief of Party (CoP) has overall responsibility for the leadership and management of all grant activities, consortium members and staff. The incumbent has principal responsibility for representation for the projects to USAID and local Government entities and provides strategic leadership and supervision of sub-grantees and sub-contractors while ensuring the security, feasibility, and sustainability of the program and contribution to Child wellbeing outcomes.

Major Activities

• Strategic Leadership and management 40%
  • Responsible for the overall planning, implementation and management of the project as well as the achievement of the goals and objectives of the project in a timely and cost-effective manner.
  • Ensure strong communication and coordination with all team and consortium members as a means to effectively achieve program objectives. Encourage transparency among and between consortium members to promote coordination and effectiveness.
  • Lead the planning of project activities and set high quality performance targets ensuring adherence to technical standards, WV regulations, best practices and donor guidelines.
  • Design strategies, partnerships and interventions to guarantee the project is gender and ability-sensitive and that WV and implementing partners are accountable to beneficiaries.
  • Primary point of contact and collaboration for the team and in-country stakeholders, including USAID, implementation partners, government partners and other key stakeholders.
  • The COP should embrace the shared Kenyan vision for the project and effectively manage available financial and human resources to make that vision a reality.
• Strategic Engagement and Donor Relations, 20%
  • Direct and oversee grant implementation, ensuring that all strategic objectives are met through proper design, staffing, implementation and quality assurance
  • Represent the OVC project and World Vision to USAID, Government of Kenya, UN agencies, implementing, technical partners and other appropriate bodies.
  • Ensure effective liaison with local government officials, local communities, donor representatives and other stakeholders as appropriate
  • Constantly look for more effective and efficient implementation and opportunities to increase impact
• Monitoring, Reporting, Documentation & Knowledge Management, 15%
  • Establish and maintain effective project reporting, evaluation, and communication systems.
  • Submit timely accurate and quality reports that meet donor requirements
  • Document and disseminate project best practices, lessons learnt and success stories
• Budget Management, 20%
  • Manage grant/project budget within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.
  • Ensure grant/project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits
• Other duty assigned 5%

Knowledge, Skills and Abilities

• Master’s degree in Public Health, International Development, Community Development, Public Administration, Development studies or any relevant field
• 10+ years of extensive international development experience managing large OVC grants, working with local governments, civil societies and communities preferably in developing countries
• Proven ability to manage technical assistance teams and ability to integrate teams of professionals around common goals
• Familiarity with USAID and PEPFAR programs, their history and their development; mastery of USAID regulations governing such programs
• Demonstrated accomplishment in working with host-country professionals, ministries and with donor colleagues in country
• Excellent managerial and operational experience, preferably in managing large donor projects involving coordination
• Past experience of working with USG supported projects and knowledge of financial rules and regulations at a senior level.
• Experience in developing program work-plans, budgets, managing implementation, staff and short-term technical assistance.
• Excellent performance track record
• Experience in integrating teams of professionals around common goals and motivating through visionary leadership.
• Excellent Oral and written communication skills,
• Excellent Relational skill s
• Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to support the various political entities in Kenya

go to method of application »

Subject to donor award and approval.

Reports to: Chief of Party

Provides Supervision to:Technical Advisors/Senior Program Officers/ as applicable

Purpose of Position

World Vision Kenya seeks OVC Manager for the anticipated USAID Local Partner Service Delivery Activity (LPSDA)-OVC Activity. The role is to directly assist the COP in overseeing activity implementation and take over leadership and oversight of program in the absence of the COP. S/he should be familiar with the technical components of the project and the required support services. The OVC Manager will ensure that grants operations and sub-grantee management activities are in full compliance with USAID regulations and aligned with NO operations. Upon CoP request, the OVC Manager will represent the grant to donors and other stakeholders. S/he will be charged with leading a professional team in the accomplishment of the objectives and sub-objectives. S/he must have a broad vision linked with a clear understanding of how to get things done amid the constraints of the country context. The OVC Manager shall have a keen understanding of the unique political dynamics and work carefully and collaboratively to support the various entities in Kenya

Major Responsibilities

• Planning, Implementation and Management, 40%
  • Providing technical oversight and lead the OVC interventions implemented by the project;
  • Lead in preparation of work plans and ensure that performance schedules are observed and outputs are completed.
  • Ensure daily operations of overall OVC project implementation activities are on schedule and that reports, new plans and budgets are prepared with sufficient lead time to secure the necessary approvals
  • Ensure project strategic objectives and results are fully accomplished and meet expected technical quality standards
  • Coordinate project work, ensuring all project goals are met through proper design and implementation.
  • Provide supervision, training and evaluate performance of Technical Specialists;
  • Provide technical support to technical specialists from implementing partners.
  • Demonstrate strong staff management practices, consistent with WV policies, donor requirements and local laws
  • Ensure proper technical capacity of staff is available
• Monitoring Evaluation and Budget Control, 30%
  • Provide leadership and oversight of quality improvement and quality assurance activities.
  • Ensure timely and accurate reports that meet donor requirements
  • Manage grant budget within approved spending levels and ensure accurate and timely financial reports to donors and SO IPGs
  • Ensure grant/project expenses are reasonable, allocable, prudent and spent in accordance with donor rules and regulations to ensure clean audits
  • Establish and maintain effective reporting, evaluation, and internal communication
  • Steer documentation and sharing of knowledge
• Networking and collaborations, 25%
  • Under the direction of the CoP represents the project and WV to USAID, local USAID Mission and other in-country cooperating partners, international and national project/consortium partners, UN Agencies, and other stakeholders.
  • Promote effective networking, linkages to other programs and institutional strengthening on implementing partners and Community based organizations.
  • Liaise with Ministry officials; coordinate and collaborate with top-management officials of Government of Kenya and its relevant line ministries and other agencies related to the project.
• Other duties 5%

Knowledge, Skills and Abilities

• Master's degree in related field or equivalent experience in grant management in developing countries
• 6+ years of extensive international development experience managing large OVC grants, working with local governments, civil societies and communities.
• Proven ability to manage technical assistance teams and ability to integrate teams of professionals around common goals
• Keen understanding of the unique political dynamics of the country and ability to work carefully and collaboratively to support the various political entities in Kenya
• Familiarity with USAID and PEPFAR programs, their history and their development; mastery of USAID regulations governing such programs
• Past experience of working with USG supported projects and knowledge of financial rules and regulations at a senior level.
• Experience in developing program work-plans, budgets, managing implementation, staff and short-term technical assistance.
• Excellent representational and communication skills, written and oral proficiency in English, and verbal communication skills in one or more local Kenyan languages (i.e. Swahili and other local languages).
• Excellent past performance references (Three contacts should be provided with e- mail address, phone, title, name)
• Experience in integrating teams of professionals around common goals and motivating through visionary leadership.
• Demonstrated ability to deliver results and meet all donor deliverables.

go to method of application »

Subject to Donor award and approval.

Reports to: Chief of Party

Purpose of Position

World Vision Kenya seeks a Grants Finance Manager for the anticipated USAID Local Partner Service Delivery Activity (LPSDA)-OVC Activity. The Grants Finance Manager will support the project in promoting Grants financial stewardship, accountability, reliability and accuracy of financial reports as well as implementation of USAID PEPFAR regulations and financial policies. Overseeing the financial management of implementing partners, risk assessment, capacity building and budget preparation & negotiation.

Major Responsibilities

• Preparation of donor reports, 20%
  • Prepare donor reports in alignment with World Vision and USAID requirements
  • Maintain files for approved grants and special projects showing:
  • Agreement and donor regulations
  • Approved budget and proposals
  • Financial reports sent to donors
  • Any other grants correspondence
  • Review and where necessary provide appropriate expense codes for items requested by project staff to ensure accurate postings
  • Prepare analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.
• Compliance with grants regulations requirements, 25%
  • Review expenses charged to grants for accuracy and completeness.
  • Ensure grant projects close out procedures are done according to the donor guidelines.
  • Ensure donor requested information is submitted on time.
  • Ensure grant implementation and reporting follows donor rules and regulations.
  • Work closely with the procurement department to ensure compliance with grants procurement guidelines
  • Reconcile with the payroll.
  • Coordinate grant project audits & reviews and follow up on audit recommendations to ensure 100% implementation.
  • Actively participating and facilitating in project start up workshops to ensure financial aspect of projects are fully understood.
  • Field monitoring visits.
• Sub grantee Management and capacity building, 25%
  • Conducting due diligence for new sub-grantees to ascertain strength of partners’ systems.
  • Taking lead in sub-granting process, ensuring grant agreement are well executed.
  • Monitor sub-grantee financial performance and adherence to donor regulations
  • Enhance financial capacity of Sub grantees through continuous training based on need and the due diligence outcomes
  • Review of sub-grantee’s financial report
  • Maintain records and files on each sub-grantee
• Leadership and Staff Management, 15%
  • Ensure strong and positive leadership is provided to fiancé administration team of the assigned grant.
  • Coordinate professional and personal development of finance project staff for assigned grant through adequate orientation, on the job coaching, identification of training needs and opportunities
  • Ensure effective performance management as per WVI guidelines and standards
  • Ensure staff capacity is developed to enhance efficiency in execution of duties
  • Create an environment that enhances team development
  • Ensure positive supervisory skills are developed
• Grant Financial risk management, 10%
  • Ensure all grant projects are audited according to the donor requirements.
  • Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.
  • Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability that will result in good audit ratings
  • Ensuring payroll grant charges for assigned grant are accurately captured through the LDR system.
  • Work with the donors to develop Terms of reference for special purpose grant audits
• Other duties 5%

Knowledge, Skills and Abilities

• Minimum Bachelor of Commerce in Economics, Accounting/ Finance or Business related field from a reputable institution
• Minimum 5 years of experience in accounting field and at least 4 years in grants management supporting large, complex projects over $15 million USD.
• Professional qualifications in CPA (K) or ACCA
• Sound Knowledge on grant accounting and extensive experience in managing donor funded projects e.g. USAID, DFID, UN etc. requirements as well as managing partner organizations.
• Demonstrable experience in leadership, strategic thinking and results based management in grant financial matters and good understanding of Grants full cycle.
• Strong leadership and demonstrated ability to work independently and within a team, prioritize tasks and manage multiple activities with attention to detail, meeting tight deadlines under pressure
• Excellent Computer skills
• Team Player and excellent interpersonal skills.
• Experience managing and building financial management capacity of partners
• Excellent verbal and written communication skills,
• Compatibility with WV's Mission, ethos, policies and core values