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  • Posted: Jun 21, 2024
    Deadline: Jun 26, 2024
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    At Chemonics, we believe our mission of helping people live healthier, more productive, and more independent lives is driven by our commitment to service-service to our mission, to our beneficiaries, to our clients, and to our staff. From our founding in 1975, we have worked in more than 150 countries to help our clients, partners, and beneficiaries face ...
    Read more about this company


    Short Term Procurement and Administrative Assistant

    Job Summary:

    • The incumbent will be responsible for the efficient coordination of procurement and administrative functions at the Activity. S/he will be well versed in general administration and procurement guidelines. S/he will ensure close functional collaboration with other unit staff to enhance efficiency provision of services and accountability.

    Duties and Responsibilities:

    • Process requisitions for the procurement of goods and services, including requesting for quotations, preparing and facilitating approval of quotations analysis report, and issuance of Local Purchase Orders (LPOs)/contracts/agreements.
    • Place orders with the selected suppliers and follow up on the delivery of good and services, as per the order specification.
    • Track the status of all procurement transactions in the Procurement tracker.
    • Liaise with Finance team to process payments for all goods delivered and services rendered.
    • Reconcile vendors Statement of Accounts.
    • Maintain proper procurement records, including electronic and hardcopy procurement files for each purchase and tracking the usage of suppliers.
    • Provide administrative and logistical support to conferences, workshops and meetings.
    • Ensure all required records are maintained, complete and up to date and in line with PSM requirements.
    • Support with archiving of operations related records electronic and hardcopy formats.
    • Make relevant hotel reservations and liaise with vendors as appropriate.
    • Coordinate logistical support for staff.
    • Perform other day-to-day administrative duties at the Nairobi office

    Qualification and competencies

    • Bachelor’s degree in Purchasing and Supplies Management, Business Administration or related field from a recognized institution.
    • Minimum of three (3) years work experience in an equivalent capacity.
    • CIPS or KISM certification is an added advantage.
    • Sound knowledge and experience with donor rules and regulations i.e. USAID.
    • Interpersonal skills and the ability to communicate effectively at all levels (written and verbal)
    • Self-starter with strong organizational skills
    • Excellent interpersonal and communications skills.
    • Ability to work in a team environment is a must.
    • Ability to exercise confidentiality and high levels of professionalism.

    go to method of application »

    Short Term Accountant

    Principal Duties and Responsibilities (Essential Functions)

    • Review and make payments and ensure that all supporting documentation and approvals are accurate.
    • Enter all accounting transactions into the accounting software (Abacus) and ensure proper coding.
    • Support with monthly payroll processing.
    • Ensure VAT refunds from the approved DA1 forms are paid by vendors on tome and follow up on VAT refunds due from the vendors.
    • Monitor and update the VAT tracker.
    • Prepare the Foreign Taxes Report.
    • Prepare coding sheets before submission to Senior Accountant for review and Chief of Party for approval.
    • Support the Senior Accountant and Finance/Accounts Specialist in subcontractor management by reviewing and monitoring monthly subcontractor invoices.
    • Facilitate provision of information and documentation during audits.
    • Review Travel Advance Requests (TAARs) and expense reports (ERs) for accuracy and completeness.
    • Prepare bank reconciliation and make sure all reconciling items are cleared.
    • Supervise filling and updating of financial documents in share point and hard copies in line with finance and office procedures.
    • Conduct petty cash spots checks and prepare a reconciliation report (Cash held in the cash box & payment vouchers).
    • Ensure accuracy and compliance with VAT reporting requirements.
    • Ensure all transactions are in compliance with USAID and Chemonics rules and regulations.
    • Perform other duties as assigned to achieve the Project’s goals and objectives.

    Job Qualifications

    • Bachelor’s degree in accounting, Business or Commerce, or related field.
    • Minimum of CPA part 2 qualifications.
    • Strong knowledge and understanding of USAID rules & regulations
    • A minimum of 3 years of experience in accounting with an INGO.
    • Computer literacy in word processing, spreadsheets and preparation of graphs, tables, charts with Microsoft Office (including Word, Excel, and PowerPoint)
    • Thorough knowledge and understanding of the accounting principles, practices, standards and laws & regulations.

    Method of Application

    Use the link(s) below to apply on company website.


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