Jobs at Orchid HR Outsourcing

Job Overview:

• Responsible for leading and managing the sales team to achieve sales targets and drive revenue growth. This role involves strategic planning, team management, and fostering strong customer relationships to ensure the company\'s competitive edge in the market.

Key Responsibilities:

• Overseeing Sales Operations: Direct and coordinate all sales activities, including local and regional sales, promotions, and campaigns.
• Team Management: Plan and direct the hiring, training, and development of sales representatives.
• Sales Strategy: Design and implement a strategic sales plan to expand the company\'s customer base and ensure a strong market presence.
• Performance Monitoring: Track and analyze sales statistics based on key quantitative metrics. Set sales quotas and goals, and monitor team performance against these targets.
• Customer Relationships: Build and maintain strong, long-lasting customer relationships by understanding their needs and providing tailored solutions.
• Budget Management: Prepare sales budgets and projections, and approve expenditures.
• Market Analysis: Identify emerging markets and market shifts, and stay updated on new products and competition status.
• Conflict Resolution: Handle and resolve customer complaints regarding products or services.
• Reporting: Present sales, revenue, and expenses reports to the management team.

Requirements:

• Education: Bachelor\'s degree in business administration or a related field.
• Experience: Proven experience as a sales representative or sales manager, consistently meeting or exceeding targets.
• Skills: Excellent communication, presentation, and influencing skills. Strong business sense and industry expertise. Ability to drive the sales process from plan to close.
• Continuous Learning: Commitment to continuous education through workshops, seminars, and conferences.
• Mentoring: Strong mentoring, coaching, and people management skills

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Job Summary

• We are seeking a proactive Accounts Assistant to join our vibrant finance team. This role is central to ensuring our financial operations run smoothly and efficiently. The successful candidate will support daily accounting functions, maintain accurate financial records, and ensure compliance with statutory and internal policies. This position offers a great opportunity for someone looking to build a career in accounting with ample scope for professional development.

 Key Responsibilities       

• Accurately record all financial transactions in our accounting system, ensuring correct classification and timely posting.
• Maintain and update ledgers, ensuring all entries are supported by valid documentation.
• Process incoming and outgoing invoices, manage invoice discrepancies, and follow up on outstanding invoices to ensure prompt payments.
• Regularly reconcile bank statements, supplier accounts, and credit card statements to identify and resolve discrepancies.
• Assist in the preparation of monthly, quarterly, and annual financial reports, ensuring data accuracy for decision-making.
• Help in analyzing variances between actual and budgeted figures, providing insights and recommendations for financial improvement.
• Support payroll processing by collecting, verifying, and organizing timesheets and other necessary data.
• Assist in ensuring compliance with statutory obligations (e.g., PAYE, VAT, SHIF, and NSSF) by preparing and submitting necessary documents to relevant authorities.
• Collaborate with internal and external auditors by providing timely access to records and clarifying financial transactions.
• Oversee the management of petty cash funds, ensuring accurate records are maintained and reconciled regularly.
• Assist in monitoring cash flow, providing reports and insights to the Finance Manager to support business operations.
• Contribute to the annual budgeting process by gathering and analyzing historical data and current financial trends.
• Help in forecasting financial needs and working with department heads to monitor adherence to budgetary guidelines.
• ERP/Accounting Software: Utilize and update our accounting software (e.g., QuickBooks, Sage, or other ERP systems) to ensure efficient transaction processing and reporting.
• Identify areas for improvement in existing accounting processes and recommend enhancements to improve efficiency and accuracy.
• Assist in updating and maintaining detailed financial procedures and policies, ensuring clear internal controls.
• Work closely with other departments to support their financial needs, offering clarity on budgetary issues, cost controls, and financial planning.
• Participate in training sessions and workshops to continually enhance your accounting skills and stay updated with industry best practices.

Qualifications & Experience

• A Bachelor’s degree in Accounting, Finance, or a related field.
• Professional certifications (e.g., CPA Part I/II, ACCA) will be regarded as an asset.
• A minimum of 1-3 years of experience in an accounting or bookkeeping role.
• Prior experience in the building materials, construction, or retail sectors is preferred but not mandatory.
• Proficiency in accounting software (e.g., QuickBooks, Sage, or similar ERP systems).
• Advanced skills in Microsoft Excel (pivot tables, advanced formulas, and data analysis).
• Familiarity with financial reporting, ledger management, and reconciling accounts.
• Exceptional attention to detail and high levels of accuracy in data entry and financial record-keeping.
• Strong analytical and problem-solving skills.
• Excellent organizational and time management abilities with the capacity to meet deadlines.
• Effective communication skills and the ability to work well both independently and as part of a team.
• Integrity and a commitment to confidentiality in handling financial data.